P02_Sources Sought Notice_36C25226Q0551_Histocore Pegasus Tissue Processor_Due NLT 6.26.26_5PM CST.docx
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- Solicitation number
- 36C25226Q0551
About this file
This is a Sources Sought Notice for market research purposes issued by the Department of Veterans Affairs (VA), specifically the Jesse Brown VA Medical Center's Pathology/Laboratory Department. The notice is not a solicitation or binding commitment but seeks to identify qualified vendors capable of supplying a Leica Histocore Pegasus Tissue Processor and related equipment. The procurement is designated as a small business set-aside under NAICS Code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,250 employees and PSC 6640. Responses are due by June 26, 2026, at 5 PM Central Time and should be submitted in writing to Contracting Officer Arneil Genus at arneil.genus@va.gov.
The required equipment includes the HistoCore PEGASUS tissue processor (Product #14048858005), HistoCore I Scan kits (Product #14048860946), and a power cord with NEMA5-15 to C19 connector (Product #14041149614). The selected contractor must provide delivery, installation, comprehensive training covering equipment operation and troubleshooting, a 12-month warranty covering all parts and labor with one preventative maintenance visit included, unlimited onsite emergency service calls with one business day response time (Monday-Saturday, 8:30 AM–5:00 PM), one-hour response during business hours and two-hour response outside business hours, and software updates and upgrades. The place of performance is Jesse Brown VA Medical Center, Pathology and Laboratory Medicine Services, 820 S. Damen Avenue, Chicago, IL 60612. All responding vendors must provide company information including SAM UEI number, CAGE Code, Tax ID, socio-economic status, and a capability statement demonstrating qualifications and ability to perform.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Leica Histocore Pegasus Tissue Processor - Brand name only |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0551 |
| RESPONSE DATE/TIME/ZONE |
| 06-26-2026 5PM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 8 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| 6640 |
| NAICS CODE* |
| 334516 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Arneil Genus arneil.genus@va.gov Email only
PLACE OF PERFORMANCE
| ADDRESS |
| Dept of Veterans Affairs |
Jesse Brown VA Medical Center
820 South Damen Avenue
Chicago IL
| POSTAL CODE |
| 60612-4223 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement, nor a request for proposals or quotes and does not obligate the Government to award a contract. This posting is strictly for Market Research only.
Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potentially qualified businesses interested in and capable of providing the requested commodities.
The NAICS Code is 334516; size standard is 1,250 employees; PSC is 6640.
Small Business set-aside
Responses to this notice shall include the following: (a) company name b) address (c) socio-economic status, (d) point of contact (e) phone, fax, and email (f) SAM UEI number (g) Cage Code (h) Tax ID Number (i) and must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor and provide the commodities described below.
Histocore Pegasus Tissue Processor, Brand name only – Leica Biosystems Inc.
BACKGROUND/OBJECTIVE:
The Jesse Brown VA Medical Center: Pathology/Laboratory Dept. is requesting a Histocore Pegasus Tissue Processor, Brand name only. This equipment must be compatible with their existing, current Anatomic Pathology Biosystem. The Histocore Pegasus Tissue Processor, Brand name only are not available on the GSA website.
REQUIREMENTS AND SALIENT CHARACTERISTICS TO MEET THE NEEDS:
| PRODUCT # |
| DESCRIPTION |
| QUANTITY |
| 14048858005 |
| HistoCore PEGASUS |
| 1 |
| 14048860946 |
| HistoCore I Scan kits |
| 1 |
| 14041149614 |
| Power Cord various NEMA5 15 C19 |
| 1 |
SCOPE OF THE PROCUREMENT:
The Contractor shall furnish all the personnel, supplies, equipment, and services required for the delivery, installation, training, and repair service for the items.
INSTALLATION:
a. The Contractor shall coordinate the delivery and installation.
TRAINING
| a. | The Contractor shall provide an instrument training program. |
| b. | The training program shall include, but is not limited to, training on the operation of the system, data manipulation, basic trouble shooting, and repair. |
| c. | The Contractor shall provide training. |
EQUIPMENT PREVENTATIVE MAINTENANCE AND REPAIR SERVICE
| a. | Contractor shall provide a 12-month warranty on all parts, labor, and travel. |
| b. | Contractor shall provide one (1) preventative maintenance (PM) that includes labor, travel, a PM kit, and complete inspection and cleaning of the instrument. |
| c. | Contractor shall provide unlimited onsite emergency service visits during the warranty period. |
| d. | Onsite response shall be within one (1) business day, Monday – Saturday, 8:30 AM – 5:00 PM. Certain circumstances may dictate the need for repair service to be conducted outside routine business hours. Arrangements for repair service will be coordinated between the contractor and Government laboratory personnel. |
| e. | Contractor shall respond to service calls within 1 hour during business hours and 2 hours outside business hours. |
| f. | Contractor shall provide Compass and Data Analysis software updates and upgrades. |
| g. | A service report shall be furnished to the Government upon completion of each repair service or preventative maintenance. |
Place of Delivery:
Jesse Brown VA Medical Center Pathology and Laboratory Medicine Services 820 S. Damen Avenue, Chicago, IL. 60612
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought request. The posting is strictly for Market Research only. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond to a solicitation on this project must be registered and certified with the Small Business Administration (SBA). Requests for information and resultant responses shall be submitted directly to the contracting officer, Responses due no later than June 26, 2026, 5 PM CST to the Contracting Officer at: arneil.genus@va.gov
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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