36C25226Q0549_1.docx

SUBJECT*

In-vivo and Ex-vivo System with Laptop

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Brandon Harris brandon.harris@va.gov

EMAIL ONLY

PLACE OF PERFORMANCE

ADDRESS

William S. Middleton Memorial Veterans Hospital

2500 Overlook Terrace

Madison WI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation for In-Vivo and Ex-Vivo Research System with Laptop

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective 03/13/2026.

This solicitation is available for Full and Open Competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334519, with a small business size standard of 600 employees.

The FSC/PSC is 6695.

The William S. Middleton Memorial Veterans Hospital is seeking to purchase an Aurora Scientific 1300B Muscle Testing System or equivalent.

All interested companies shall provide quotations for the following:

Supplies/Services

Basis of Design: Aurora 1300B In-Vivo and Ex-Vivo System with Laptop

Background.

This requirement supports continuation of previously funded VA research focused on skeletal muscle physiology, aging, and functional performance. Prior research established validated experimental protocols and generated baseline datasets utilizing Aurora Scientifics specialized muscle testing instrumentation. Continuation of this work requires acquisition of specialized and standardized equipment to ensure methodological consistency and reproducibility of prior findings. Equivalent or superior products must demonstrate how they will maintain full methodological consistency and reproducibility in addition to any proposed benefits.

Specific Tasks.

Task 1 – Equipment Provision The contractor shall provide one new Aurora Scientific 1300B Muscle Testing System, including all standard hardware, software, controllers, actuators, transducers, mounting apparatus, cables, and documentation required for full system operation.

Task 2 – Delivery The contractor shall deliver the equipment to the VA facility and set up equipment in the designated laboratory space. Set up shall include assembly, connection of all equipment, components, and verification of proper mechanical and electronic integration.

Task 3 – Calibration and Functional Testing The contractor shall perform initial calibration and functional testing to verify that the system meets manufacturer performance specifications. The contractor shall provide written confirmation of successful calibration and operational readiness.

Task 4 – Documentation and Technical Support The contractor shall provide all user manuals, calibration documentation, warranty information, and technical support contact information. The contractor shall provide warranty coverage consistent with manufacturer standards.

Deliverables:

• Fully operational Aurora Scientific 1300B system

• Calibration and verification documentation

• User manuals and technical documentation

• Warranty documentation

Performance Monitoring. The research team will monitor contractor performance through inspection of delivered equipment, review of calibration documentation, and verification of operational functionality. Acceptance will occur after confirmation that the system is fully installed, calibrated, and operational in accordance with manufacturer specifications.

Security Requirements. Contractor personnel may require access to VA facilities for delivery and set up. All contractor personnel shall comply with VA security requirements, including visitor check-in procedures and any required identification. No access to patient records or VA information systems is anticipated under this contract.

Risk Control. The contractor shall comply with all applicable safety standards during delivery and set up. Set up shall not interfere with ongoing research operations. Any safety hazards identified during set up shall be mitigated immediately.

Delivery shall be provided no later than 90 days after receipt of order (ARO). Delivery is to be provided FOB Destination and include installation.

Place of Performance/Place of Delivery

VA Hospital Animal Research, Room 39 2500 Overlook Terrace Madison, WI

The following solicitation provisions and clause apply to this acquisition:

PROVISIONS

· FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES” (SEP 2023) (DEVIATION OCT 2025)

· FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

· HTTPS://WWW.ACQUISITION.GOV/FAR-OVERHAUL/FAR-PART-DEVIATION-GUIDE/FAR-OVERHAUL-PART-52#FAR_52_252_1 (FAR) AND

· HTTPS://WWW.VA.GOV/OAL/LIBRARY/VAAR/ (VAAR)

· FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATIONS (JAN 2017)

· FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT – REGISTRATION (NOV 2024) (DEVIATION NOV 2025)

· FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024) (DEVIATION NOV 2025)

· FAR 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

· FAR 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

· VAAR 852.214-72 ALTERNATE ITEM(S) (MAY 2018)

· VAAR 852.215-72 NOTICE OF INTENT TO RESOLICIT (OCT 2019)

CLAUSES

· FAR 52.212-4 CONTRACT TERMS AND CONDITIONS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) (DEVIATION OCT 2025)

· FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

· HTTPS://WWW.ACQUISITION.GOV/FAR-OVERHAUL/FAR-PART-DEVIATION-GUIDE/FAR-OVERHAUL-PART-52#FAR_52_252_2 (FAR) AND

· HTTPS://WWW.VA.GOV/OAL/LIBRARY/VAAR/ (VAAR)

· FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

· FAR 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017)

· FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

· FAR 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015) (DEVIATION NOV 2025)

· FAR 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (OCT 2022) (DEVIATION NOV 2025)

· FAR 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN 2025) (DEVIATION NOV 2025)

· FAR 52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (MAR 2026) (DEVIATION NOV 2025)

· FAR 52.222-36 EQUAL OPPORTUNITIES FOR WORKERS WITH DISABILITIES (JUN 2020) (DEVIATION NOV 2025)

· FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021) (DEVIATION NOV 2025)

· FAR 52.223-23 SUSTAINABLE PRODUCTS (MAY 2024) (DEVIATION NOV 2025)

· FAR 52.225-1 BUY AMERICAN-SUPPLIES (OCT 2022) (DEVIATION NOV 2025)

· FAR 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024)

· FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

· FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINES SUBCONTRACTORS (MAR 2023)

· FAR 52.233-3 PROTEST AFTER AWARD (AUG 1996) (DEVIATION NOV 2025)

· FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIMS (OCT 2004) (DEVIATION NOV 2025)

· FAR 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION NOV 2025)

· VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

· VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS – ORDERS OR BPAS (DEVIATION JAN 2023)

· VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

· VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

· VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

· VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

· VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

· VAAR 852.246-71 REJECTED GOODS (OCT 2018)

FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity inthe recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

VAAR 852.240-70 Compliance with Public Law 119-37, Section 258.

Compliance with Public Law 119-37, Section 258 [DEVIATION] [MAR 2026]

Definitions. As used in this clause –

Covered Information Technology Equipment means the following equipment used in an office environment: computers, printers, or interoperable videoconferencing equipment used in or by the Department of Veterans Affairs directly. ‘‘Covered information technology equipment’’ does not refer to services that use such equipment, including cloud services.

a. The contractor must adhere to the following requirements set forth in Public Law 119-37, Section 258 regarding the procurement of Covered Information Technology Equipment:

1. A manufacturer, bidder, or offeror, or a subsidiary or parent entity of a manufacturer, bidder, or offeror of procured or purchased covered information technology equipment cannot be an entity or parent company of an entity listed on any of the following:

(i) Department of Defense’s Chinese Military Company List;

(ii) Department of the Treasury’s Non-SDN Chinese Military Industrial Complex Companies List;

(iii) Department of Commerce’s Denied Persons List, Entity List, or Military End User List, if the entity is—

(A) An agency or instrumentality of the People’s Republic of China;

(B) An entity headquartered in the People’s Republic of China; or

(C) directly or indirectly owned or controlled by an agency, instrumentality, or entity described in subparagraph (A) or (B); or

(iv) Department of Homeland Security’s Uyghur Forced Labor Prevention Act Entity List.

2. The contractor must include the terms and conditions of this clause in every subcontract or purchase order so that these disclosures will be binding on every subcontractor, third party, or vendor.

3. The following certification must be completed, signed, and returned with the contractor’s/offeror’s bid, quotation, or proposal. The Government will not consider offers for award from contractors/offerors that do not complete the certification. Any incomplete responses may be deemed ineligible for evaluation and award.

Certification:

I certify that [insert name of offeror]:

[] Is in compliance with the VAAR clause 852.240-70, Compliance with Public Law 119-37, Section 258 (DEVIATION] [MAR 2026]

I further certify that if awarded this contract, [insert name of offeror] will monitor the entity lists within this clause to ensure continued compliance for [insert name of offeror] and all of its subcontractors and will notify the Contracting Officer immediately with any change that may result in noncompliance. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name: ________________________________

Printed Title: __________________________________

Signature: ____________________________________

Date: ________________________________________

Company Name: _______________________________

(End of clause)

All quoters shall submit the following:

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI)

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation to include a completed;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM));

(6) Information about products and services necessary to evaluate technical compliance with Statement of Work;

(7) Explanation of any benefits exceeding the requirements of the Statement of Work; and

(8) A completed certificate of limitations on subcontracting if seeking evaluation preference for veterans involvement.

All quotes shall be sent to the contract specialist at brandon.harris@va.gov. Multiple quotes may not be considered.

Award will be made to the highest technically rated response with a fair and reasonable price.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 10th, 2026 at 8:00 AM Local Time. Questions must be received no later than July 1st, 2026 at 8:00 AM Local Time. Responses must be submitted to brandon.harris@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Brandon Harris Contract Specialist brandon.harris@va.gov 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products.

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) (a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that— (1)If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box]

(i) [ ] In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii).The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in—check each box below.] [ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).] [ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns.[Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.] (3)The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4)If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract.I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:______________________________________ (End of clause)

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