36C25226Q0491.docx

SUBJECT*

VISN 12 Hill-Rom Bed Rental

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Jennifer Mead Jennifer.Mead@va.gov

Sources Sought Notice Sources Sought Notice

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.

The NCO 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214, is performing market research to determine if there is a sufficient number of qualified:

(1) Service-Disabled Veteran Owned Small Business (SDVOSB)

(2) Veteran Owned Small Business (VOSB)

(3) Small or emerging small business firms

(4) Other Than Small business firms

Brand name Baxter Hill-Rom or Equal patient bed rental for the rental of inpatient beds, mattresses, and accessories that will require the contractor to supply rental items for the six (6) VA Medical Centers and locations outlined herein within WI, IL and MI including at inpatient requirements of the facility and the requirements of the Spinal Cord Injury Units and Community Living Centers located at the facilities. The contractor shall provide delivery, set-up, maintenance/service/repair, and pick-up of all items.

Is the equipment available through

· Schedule 65-II

· Schedule A-69

· GSA

· Open Market

Submit responses to the Contracting Officer, Jennifer Mead, at Jennifer.Mead@va.gov no later than 10:00 a.m. (Central Standard Time), 4 June 2026. RFQ - 36C25226Q0491 shall be referenced on all correspondence regarding this announcement.

TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

Each submittal shall also include the following business information:

a) SAM UEI

b) Organization Name

c) Organization Address

d) Point of Contact (including name, title, addresses, telephone number, fax number and Email address)

e) Business size

f) Socio-economic status ( IF SDVOSB or VOSB – provide SDVOSB or VOSB CVE verification)

g) Open Market or GSA/ FSS

The NAICS Code 339113 – Surgical Appliance and Supplies Manufacturing; the size standard is 800employees. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.

Scope of Work:

The contractor shall provide rental equipment to the VA Medical Centers and locations outlined herein within WI, IL and MI for the sole purpose of patient care for residents within defined time frames for services.

Baxter Hill-Rom Brand Name or Equal

Hillrom/Baxter:

a. Envella Air Fluidized Therapy Bed: Immersion and envelopment bed therapy system 40” x 92.5” with patient weight range from 350 lbs. weight capacity.

b. Envision 3700 Therapy Surface: Independent air cells immerse and envelop the patient, 35.5” x 84.5”; 400 lbs. weight capacity.

c. TotalCare Bariatric Plus: Low air loss surface with Turn Assist and Percussion and Vibration modules; 40” x 72-84”, 500 lbs. weight capacity.

d. 300 Wound Surface: Alternating pressure and low air loss replacement mattress with four alternating pressure cycles and ten comfort controls; 35.5” x 80”; 350 lbs. weight capacity.

e. All equipment (bed frames – standard and bariatric, mattresses with pumps) must be inspected by Biomed personnel prior to placing in facility. FDA compliance and meet the Department of Veterans Affairs safe patient handling requirement. All bed frames must have equivalent sized mattresses if ordered with the bed frame.

f. Contractor’s employee(s) shall remove all trash and debris from installation and packing materials.

G. Operator manuals shall be provided to users and service maintenance to be provided as needed on rental equipment.

Med/Surg Bed: Must include the following:

· be completely electric and adjustable.

· bed ends and may include accessories that attach to the bed, i.e. side railing, hand controls, grab bars to assist patients getting in and out of bed.

· a pressure redistribution-type surface/system to help turn the patient when needed for checking wounds and changing linen.

· be able to protect and decrease pressure, shear, friction, and control moisture.

· retractable foot mechanism to assist with length adjustment according to the patient’s height.

· be able to accommodate a patient’s weight up to 500 pounds.

· have at a minimum, safety features that alarms to power failures.

· main power shut off switch in the event of an emergency.

· Height requirement- at least six inches from the floor with the bed/unit at its lowest level for fall prevention.

· Width requirement – Up to 36 inches.

· Length requirement - 86 inches.

· Include a Power-drive System.

· IV poles that will support IV pumps and bags.

Bariatric Size Bed/Unit: Each Bed/Unit must:

· Be electric.

· Include a built-in scale.

· Have an adjustable headrest.

· Be able to properly accommodate a low air loss surface.

· Be capable of supporting a patient with a weight up to 1,000 pounds.

· Have a pressure redistribution-type surface/system to help turn the patient.

· Be able to protect and decrease pressure, shear, friction, and control moisture.

· Have a retractable foot mechanism to assist with length adjustment.

· Have at a minimum, safety features that alarms to power failures.

· A main power shut off switch in the event of an emergency.

· Height requirement- at least six inches from the floor with the bed/unit at its lowest level.

· Width requirement- 37- 48 inches.

· Length requirement- up to 86 inches.

· Weight requirement – minimum 1000.

· IV poles that will support IV pumps and bags.

Bariatric Size Bed/Unit for the Intensive Care Unit (ICU): Must include:

· In addition to all requirements of Bariatric Size Bed/Unit, must:

· Have percussion and vibration functionality.

· Have continuous lateral rotation therapy functionality.

· Height requirement- at least six inches from the floor with the bed/unit at its lowest level.

· Width requirement- 37 to 48 inches.

· Length requirement- up to 86 inches.

· IV poles that will support IV pumps and bags.

Critical Care Bed for the Intensive Care Unit (ICU): Each bed/unit must:

· Accommodate patient’s weight up to 500 pounds.

· Have percussion and vibration functionality.

· Have continuous lateral rotation therapy functionality.

· Accommodate a low air loss type surface/mattress.

· Have footboard extenders.

· Have side extender.

· IV poles that will support IV pumps and bags.

· Height requirement- at least six inches from the floor with the bed/unit at its lowest level.

· Width requirement – up to 36 inches.

· Length requirement- up to 86 inches.

Progressa+ (Hill-Rom Baxter)

· PRL-BASE Progressa+ Base Frame

· PRL-TPLUS Microclimate Mgmt Surface

· PRL-RT Rotation

· PRL-PV Percussion & Vibration

· PRL-CE Chair Egress Position

· PRL-PMMS Patient Migration Mgmt

· PRL-NUL Nurse Call, Univ TV & Lighting

· PRL-ID Intellidrive with 6" Casters

Air fluidized Therapy Unit: The beds/units must:

· Prevent/treat Stage I, II, and complicated Stage III/IV pressure ulcers.

· Accommodate patients up to 500lbs.

· Have a height adjusting mechanism to allow the unit to be lowered and raised.

Air Fluidized Therapy Unit for the Spinal Cord Injury Unit (SCIU): The bed/units must:

· Be air fluidized therapy units with headed beads.

Low Air Loss Surface: The surface/mattresses should be of a foam type or air type, static mattress.

· Foam base must be at least 2.5 inches.

· Surface must be able to be placed directly on a hospital bed frame.

· The surface/mattress must be able to prevent/treat Stage I, II, and uncomplicated Stage III/IV pressure ulcers.

· The surface/mattress must be capable of providing alternating pressure.

· The surface/mattress must be able to accommodate medical centers existing bed frames.

· Width requirement – up to 36 inches.

· Length requirement – up to 86 inches.

Fluid Immersion Simulation Therapy for the SCIU: The surface/mattress must:

· Accommodate bariatric patients (up to 1000lbs) and standard patients (up to 500lbs).

· Be able to accommodate existing bed frames in the medical centers.

· Support bariatric patients with advance stage wounds, multiple pressure ulcers, flaps, skin grafts, and burns.

· Width requirement – 36 - 48 inches.

· Length requirement – up to 86 inches.

Floor Mat:

· Structural features include a bonded top cover to help transfer impact forces outward,

· A high-density composite core to absorb impact.

· A non-slip base to secure the mat.

· A tapered ground perimeter to help maintain staff and patient safety.

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