Attachment 4 Solicitation 36C25226Q0466 Revised PWS.pdf

36C25226Q0466

B.1 PERFORMANCE WORK STATEMENT

Exterior Signage LED Replacement Jesse Brown VA Medical Center – Chicago, Illinois

1.0 SCOPE: The Veterans Health Administration (VHA) requires the replacement of burnt-out LED lighting within exterior building signage at the Jesse Brown VA Medical Center (JBVAMC), located at 820 Damen Ave., Chicago, Illinois 60612.

A. The work to be performed under this Contract includes all LED replacement for the logos located on:

1. The South elevation sign on the newer building section;

2. The South elevation sign on the older building section; and

3. The North-facing sign.

B. The Contractor shall use a bosun chair or an equally safe method of controlled wall descent to access all required signage areas. After completing LED replacement, the Contractor shall energize each sign and verify proper operation.

C. The Contractor shall provide all labor, materials, tools, equipment, transportation, supervision, and any associated supplies necessary to complete the requirements of this Performance Work Statement (PWS).

D. The work to be performed under this Contract is potentially very hazardous. The Contractor shall designate a supervisor to be on-site at all time, ensuring that the personnel under their supervision use safe practices while performing all work under this Contract.

The on-site supervisor must check-in with the COR/POC at the beginning of each workday and provide a mobile telephone number where they can be reached at all times.

2.0 PERFORMANCE REQUIREMENTS: The Contractor must adhere to the following performance requirements for this Contract.

A. Use a bosun chair or an equally safe method of controlled wall descent to access signs and replace all non-functional LEDs, including LEDs within the “M,” “E & R,” and any logo components.

B. Replace LEDs on all three signs: South elevation (newer section), South elevation (older section), and North-facing sign.

C. Energize and test each sign after installation to verify full and proper LED operation.

D. Coordinate with JBVAMC, which will manage disconnection and reconnection of electrical power through breaker or time-clock, as needed.

E. Designate and maintain an on-site project manager/supervisor/lead installer with a cell phone or similar communication device to coordinate with the COR/POC and is reachable via telephone at all times while work is being performed.

F. Provide sufficient personnel and crews to complete all tasks within the timeframe required under this Contract.

G. Ensure all crew members have required technical capability and training to safely perform LED replacement at elevation using a bosun chair or similar descent method.

H. Upon Completion the Contractor shall provide a detailed Equipment Specification Report as part of final acceptance. This report shall include, at a minimum, the equipment model, style, type, wattage, bulb or component specifications, and any other relevant technical details. The purpose of this report is to ensure the Government maintains accurate records of the materials installed for future maintenance, replacement, and planning.

I. Upon completion, the Contractor shall perform a final walkthrough with the COR/POC. The COR will inspect and verify that all work meets contract and performance requirements. Any deficiencies shall be corrected at no additional cost to the Government. Acceptance will occur only after successful completion of installation, testing, and compliance with operational standards.

3.0 HOURS OF OPERATION: Work under this Contract shall be performed during standard business hours: 7:00 a.m. – 3:30 p.m., Monday through Friday, local time, excluding all Federal Holidays.

A. The precise day a Federal Holiday is observed is available at OPM: Federal Holidays. Federal Holidays include:

1. New Year’s Day;

2. Birthday of Martin Luther King, Jr.;

3. Washington’s Birthday;

4. Memorial Day;

5. Juneteenth National Independence Day;

6. Independence Day;

7. Labor Day;

8. Columbus Day;

9. Veterans Day;

10. Thanksgiving Day;

11. Christmas Day; and

12. Any other day declared a Federal Holiday by Presidential Proclamation.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url%3DOverview

B. The Contractor shall coordinate all installation, descent operations, LED replacement, testing, and project closeout with the COR and Interior Designer. All work is expected to be completed in one trip unless otherwise approved.

4.0 KICKOFF MEETING: Within ten (10) days of contract award, the Contractor shall participate in a kickoff meeting via teleconference or in-person at JBVAMC. The VA Point of Contact (POC) will schedule the meeting.

5.0 ADDITIONAL SERVICES OR SUPPLIES: In the event that the Government determines that additional services or supplies are required to meet evolving facility requirements in line with the services or supplies already being provided under the Contract, the Government may request a quote from the Contractor for such additional services or supplies, in the Government’s sole discretion. The Contracting Officer, in the Contracting Officer’s sole discretion, may award a bilateral contract modification for such additional services or supplies in accordance with RFO 52.212-4(d). Any modifications that authorize such additional services or supplies under this paragraph shall be considered within the scope of the Contract.

6.0 FACILITY SECURITY, SAFETY, AND PRIVACY REQUIREMENTS:

A. Badging/Access: Contractors must strictly comply with all direction given by the COR/POC and facility personnel during the badging/access process, including fingerprinting and background investigations as required. Contractors shall be responsible for all expenses related to the badging/access process, including reimbursement to the VA, as applicable. Failure to comply with this requirement will be considered a material breach of this Contract.

B. Physical Security: The Contractor and all subcontractors shall comply with all applicable Department of Veterans Affairs (VA) security, privacy, and safety policies and procedures in effect at the time of performance, including but not limited to VA Directive 6500, VA Handbook

6500.6 (Contract Security), and VAAR 852.204-71, as applicable to work performed on VA premises. The contractor shall ensure that all personnel performing work under this Statement of Work complete VA-required privacy, confidentiality, and information security awareness training prior to starting work and annually thereafter, if required by VA policy. Any actual or suspected security incident, including loss, theft, or damage to VA property or equipment associated with the work described in this Contract, shall be reported immediately to the COR/POC and VA Police. The contractor shall cooperate fully with any VA investigation or remediation activities related to such incidents.

C. Check-in/Check-out Requirements: The Contractor must comply with all facility check-in and screening requirements. Upon successful completion of the facility’s check-in and screening process, the Contractor must check-in with the COR/POC. The Contractor must check-out with the COR/POC, or their designee, at the conclusion of such work, prior to departing the VA facility, advising them of the work completed and any problems/issues identified.

D. Building Security and Keys: The Government may provide the Contractor with keys to access the required rooms for services provided under this Contract, as applicable. The Contractor shall not lend keys or open locked rooms or areas to permit entrance by persons other than the Contractor’s assigned staff. The Contractor shall be responsible for securing areas upon completion of duties.

Keys must not be duplicated. Any keys lost by the Contractor will be replaced by the Government, and the Contractor will be charged the replacement value of the lost key and for any expenses incurred for rekeying caused by the lost key. The Contractor must notify the COR/POC of any lost or suspected lost key as soon as possible.

E. Noninterference with Facility Functions: The Contractor must perform its services under this Contract in a manner that does not interfere with the facility’s functions, including maintaining all tools and equipment in an orderly fashion and cleaning the work area at the conclusion of a service visit, as applicable.

F. Network/Data Security: Contractor personnel shall not be granted logical access to any VA network, VA information system, or VA-sensitive information under this requirement, and no Contractor-owned equipment shall be connected to the VA network unless separately authorized in writing by the Contracting Officer and VA IT Security. All work will be limited to physical installation and configuration of equipment as described in the Statement of Work, using VA-provided network ports and infrastructure as directed by VA technical staff. The Contractor shall ensure that all devices, materials, and media brought onto VA property are free of malicious code and do not contain or store VA-sensitive information. If any device is temporarily configured with IP addressing or other settings for testing, those configurations shall be performed under the direction of VA technical staff and shall not involve storage, processing, or transmission of VA-sensitive information by the Contractor.

G. Safety – Infection Control Risk Assessment (ICRA) Requirements: During the performance of this Contract, the Contractor must follow all ICRA requirements, as set forth by the infection control staff.

H. Safety – OSHA and CDC Requirements: The Contractor must comply with all OSHA and CDC requirements while performing work under this Contract, including without limitation: use of personal protective equipment; proper placement of caution signs; and providing the COR/POC with all Material Safety Data Sheets, as applicable, prior to beginning any work under this Contract.

I. Fire Safety: The Contractor shall maintain clear means of egress in compliance with all fire and safety codes.

J. Patient Confidentiality: The Contractor must adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception. See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR’s/POC’s direction, in their sole discretion, the Contractor must obtain a signed Confidentiality Certificate from each employee and maintain that Certificate for inspection purposes.

K. Photography: Photographs may be taken on facility grounds only during the performance of the services provided under this Contract; photographs shall not be taken for any other reason.

Photographs must not contain any images or other personal information of patients, Government https://www.justice.gov/opcl/privacy-act-1974 personnel, or other contractor personnel. Any violation of this policy is grounds for immediate revocation of that person’s access to the facility.

L. Legal/Professional Standards Compliance. All work performed under this Contract must comply with all applicable laws, regulations, ordinances, rules, and professional standards, specifically including without limitation: the Centers for Disease Control and Prevention (CDC); the Occupational Safety and Health Administration (OSHA); the Environmental Protection Agency (EPA); the National Fire Protection Association (NFPA); the Food and Drug Administration (FDA); and The Joint Commission.

M. Jobsite Cleanliness: The Contractor shall remove and dispose of all debris, packaging, and waste created during performance of this Contract and otherwise keep the work area clean at all times, including the proper disposal of all personal trash (e.g., food packaging). The following specific requirements apply to all work performed under this Contract:

1. The Contractor shall provide its own off-site trash containers.

2. Waste disposal, particularly hazardous waste, must be coordinated with the facility via the

COR/POC.

3. Recyclable materials shall be disposed of according to applicable regulations.

4. Packing materials shall not be stored inside VA buildings for more than 24 hours.

5. Contractor personnel shall eat, drink, and smoke only in designated areas.

N. Injuries and/or Property Damage: The Contractor must take care to protect persons and personal/Government property and shall be liable for any injuries and/or damage caused by the Contractor, including its personnel and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. The Contractor must take all reasonable steps to mitigate all injuries and/or damage, with a report to the COR/POC to be submitted as soon as all injuries and damage have been mitigated to the maximum extent possible. The Contractor shall follow the COR’s/POC’s guidance for documenting any incident(s) and must cooperate with any investigation of such incident(s).

7.0 PERSONNEL REQUIREMENTS FOR SERVICES CONTRACTS: The following requirements apply to all Contractor personnel, including subcontractor personnel, performing services at a VA facility, including the surrounding campus.

A. Proper Training: All personnel must be fully trained, thoroughly competent, and otherwise meet all legal requirements for performing services at a Federal Government facility, including all training recommended or mandated by the Centers for Disease Control and Prevention (CDC), the Occupational Safety and Health Administration (OSHA), The Joint Commission, and the Veterans Health Administration prior to beginning any work onsite.

B. Physically Capable: All personnel shall be physically and medically able to perform the services under this Contract.

C. Legally Capable: All personnel shall be legally capable of working in the United States. Anyone found to be undocumented or otherwise working illegally will be remanded to the proper authorities.

D. Behavior Standards: While onsite, all personnel shall behave appropriately. Contractor personnel shall not be rude, argumentative, or confrontational with anyone. Any violation of this policy is grounds for immediate revocation of that person’s access badge and a permanent ban from the premises.

E. Clear Criminal Record: All personnel shall have a clear criminal record, which means no felony convictions or misdemeanor convictions for assaultive behavior or crimes of moral turpitude, nor any active criminal warrants.

F. Communicating in English: All personnel shall be able to effectively communicate in English— speaking, reading, and writing. The purpose of this requirement is to ensure that all personnel are able to understand any alerts or warnings, oral and written, issued by the facility.

G. Healthy at Work: All personnel shall be healthy when performing services under this Contract;

sick personnel must not report to work or shall depart the facility if becoming sick at work.

H. Appropriate Clothing: All personnel shall wear clothing appropriate for the services being performed and that clearly distinguishes them as Contractor personnel. Clothing shall present a neat appearance, be clean and maintained in good repair, and be worn as designed by the manufacturer. Contractor personnel shall not wear scrubs.

I. Identification Badge: All personnel shall wear their Government-issued identification badge, if issued, so that it is clearly visible from the front, above the waist and below the face.

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