36C25226Q0425.docx
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- Attached to
- 7A21--GAIT Analysis Machine (Medical Research) Intent to Sole Source Federal contract opportunity
- Solicitation number
- 36C25226Q0425
About this file
This is a Combined Synopsis/Solicitation Notice for a sole-source procurement of a GAIT (Gait Analysis and Imaging Tool) system. The Department of Veterans Affairs, VISN 12 Network Contracting Office intends to award a firm-fixed-price purchase order to Stoelting Co., the exclusive authorized U.S. distributor of the Ugo Basile G.A.I.T. system. The acquisition supports a MERIT-funded traumatic brain injury research project at the William S. Middleton Memorial VA Medical Center in Madison, Wisconsin. The G.A.I.T. system is a commercial, integrated gait-analysis platform that provides simultaneous ventral and lateral high-resolution imaging, automated AI-driven gait detection, and artifact correction capabilities essential for post-TBI locomotion analysis in mice. The solicitation number is 36C25226Q0425, with a response deadline of May 14, 2026 at 5:00 PM Eastern Time.
The sole-source justification indicates that Stoelting Co. is the only authorized U.S. distributor capable of meeting the required technical specifications, as no alternative vendor offers the dual-view imaging and AI-based artifact correction capabilities necessary for accurate motor function evaluation in TBI mouse models. Market research confirmed that no verified VOSB/SDVOSB or U.S. manufacturer provides an equivalent product, and the VA Rule of Two cannot be satisfied. The system qualifies as an IT commercial product under the IT exception to the Buy American statute. This is a one-time delivery contract with delivery to the Madison medical center. Prospective contractors who believe they can meet all required specifications may submit a capability statement to Contracting Officer Stacy Massey at Stacy.Massey@va.gov, though this notice does not constitute a competitive solicitation.
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Text version
Combined Synopsis/Solicitation Notice
| SUBJECT* |
| GAIT Analysis Machine (Medical Research) Intent to Sole Source |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0425 |
| RESPONSE DATE/TIME/ZONE |
| 05-14-2026 5:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 7A21 |
| NAICS CODE* |
| 541511 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 12
115 South 84th Street, Suite 101 Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Stacy Massey Stacy.Massey@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
William S. Middleton Memorial VA Medical Center
2500 Overlook Terrace
Madison WI
| POSTAL CODE |
| 53705-2254 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Stacy.Massey@va.gov |
| EMAIL DESCRIPTION |
| Procurement Point of Contact |
DESCRIPTION
(IAW FAR 12.603 and FAR 5.203)
1. Solicitation Number:
36C25226Q0425
2. Notice Type:
Combined Synopsis/Solicitation for Commercial Items Intent to Sole Source
3. Classification Code:
PSC: 7A21 – IT and Telecom – Business Application Software NAICS: 541511 – Custom Computer Programming Services Size Standard: $34.0M
4. Description The Department of Veterans Affairs, VISN 12, Network Contracting Office (NCO) 12, intends to issue a sole‑source purchase order to Stoelting Co., the exclusive authorized U.S. distributor of the Ugo Basile G.A.I.T. (Gait Analysis and Imaging Tool) system. This acquisition is for a commercial, integrated gait‑analysis platform required by the William S. Middleton Memorial VA Medical Center, Madison, WI, for execution of a MERIT‑funded traumatic brain injury (TBI) research project.
The G.A.I.T. system provides simultaneous ventral and lateral high‑resolution imaging, automated AI‑driven gait detection, and artifact correction essential for post‑TBI locomotion analysis in mice. Market research confirms that no other vendor can meet the required technical specifications, and no verified VOSB/SDVOSB or U.S. manufacturer provides an equivalent product. As the system qualifies as an IT commercial product, the IT exception to the Buy American statute applies.
5. Sole Source Justification Stoelting Co. is the only authorized U.S. distributor of the Ugo Basile G.A.I.T. system. No alternative system offers the required dual‑view imaging and AI‑based artifact correction capabilities necessary for accurate motor‑function evaluation in TBI mouse models. Other available systems rely on single‑view imaging or threshold‑based detection and cannot meet research requirements. The VA Rule of Two cannot be met, as no VOSB/SDVOSB sources provide or distribute this product. Additionally, the Nonmanufacturer Rule cannot be satisfied for a set‑aside. Therefore, an unrestricted, sole‑source award is required.
6. Intended Source Stoelting Co.
620 Wheat Lane Wood Dale, IL 60191 Phone: (630) 860‑9700
7. Anticipated Contract Type Firm‑Fixed‑Price (FFP) Commercial Item Purchase One‑time delivery
8. Delivery Location William S. Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705‑2254
9. Responses This is not a request for competitive quotes. However, parties who believe they are capable of supplying an item that meets all required specifications may submit a capability statement no later than 5:00 PM, May 14, 2026.
Responses must be emailed to:
Contracting Officer: Stacy Massey Email: Stacy.Massey@va.gov No telephone inquiries will be accepted.
10. Disclaimer A determination not to compete this requirement based on responses to this notice is solely within the Government’s discretion. This notice does not constitute a solicitation and does not commit the Government to award a contract.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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