36C25226Q0317_1.docx
DOCX document 17 KB Posted
- Attached to
- 6350--Overhead Speaker Mass Notification System Federal contract opportunity
- Solicitation number
- 36C25226Q0317
About this file
This is an Amendment to a Previous Combined Solicitation for an Overhead Speaker Mass Notification System. The Department of Veterans Affairs, Great Lakes Acquisition Center, on behalf of Edward Hines, Jr. VA Hospital in Hines, Illinois, is seeking quotations for an emergency mass notification system through Solicitation Number 36C25226Q0317. The revised response deadline is Monday, March 16, 2026, at 5:00 PM Central Time. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBCs) under NAICS Code 334210 (Aerospace Product and Parts Manufacturing) with a small business size standard of 1,250 employees. The contract period consists of one base year with up to four optional additional years of support. The contracting office is located in Milwaukee, Wisconsin (ZIP 53214-1476), with point of contact Brandon Harris, Contract Specialist, at brandon.harris@va.gov.
The system must integrate with existing fire alarm speaker infrastructure at the facility, leveraging the current amplification and distribution network in compliance with NFPA 72 standards. The mass notification system will utilize a Virtual Machine server (location flexible) paired with an IP-AVA interface device that must be physically mounted near the fire alarm control panel in Building 1, F220, with Cat6 connectivity to an IDF closet network switch. The system will operate on an "All-Call" basis with a single connection point to the main fire alarm panel, meaning audibles will play across all connected buildings simultaneously without zone-level control. The contractor is not responsible for repairing pre-existing fire alarm deficiencies or network issues, provided their installation does not negatively impact existing functionality. The system must integrate with Cisco phones (audio and visual) and desktop and laptop computers (audio and visual).
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C25226Q0317_4.docx | DOCX document | |
| 36C25226Q0317_2.docx | DOCX document | |
| 852.219-76 VA Notice of Limitations on Subcontracting - Supplies Certificate.docx | DOCX document | |
| 36C25226Q0317.docx | DOCX document |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| Overhead Speaker Mass Notification System |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0317 |
| RESPONSE DATE/TIME/ZONE |
| 03-16-2026 17:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 6350 |
| NAICS CODE* |
| 334210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Brandon Harris brandon.harris@va.gov
EMAIL ONLY
PLACE OF PERFORMANCE
ADDRESS
Edward Hines, Jr. VA Hospital
5000 S 5th Ave
Hines IL
| POSTAL CODE |
| 60141 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The new response deadline for this solicitation is now Monday, March 16th, 2026 at 5PM Local Time.
Questions and Answers Existing Speaker Integration Issue
· Does the VA prefer the new mass notification system with a stand‑alone speaker/amplifier system?
· Response: While a stand-alone system was initially considered for maximum autonomy, the VA has determined that utilizing the existing fire alarm (FA) speaker infrastructure is the most fiscally viable solution. The system will be designed to leverage the existing amplification and distribution network of the current fire alarm system.
· Has the VA assessed the viability of adding this functionality onto the existing fire alarm system network?
· Response: Yes. This approach is in compliance with NFPA 72, which allows fire alarm speakers to be used for non-fire emergency signaling.
· Can the VA assure that this contract will not create a requirement for repairing or correcting fire alarm network functionality as a part of this scope of work?
· Response: Correct. The contractor is not responsible for repairing pre-existing fire alarm deficiencies or network issues, provided their installation does not negatively impact existing functionality.
Fire alarm interface
· Is the intended interface between the fire alarm system in Building 1, F220 and an Server in Building 1? Where is the server to be located?
· Response: A Virtual Machine (VM) server is anticipated and does not need to be physically located in Building 1. However, the IP-AVA interface device requires a physical footprint. It must be mounted near the fire alarm control panel (FACP) in Building 1, F220, and requires a Cat6 connection to an IDF closet network switch.
· Will this be a Virtual Machine (not physical server) the mass notification system dry contacts, or is another interface (e.g., serial, BACnet) preferred?
· See above
· Please confirm the VA will have one connection from server to main fire alarm panel, so there will be no zone control on the emergency alert system. Meaning audibles will play in all buildings at the same time over the fire alarm system.
· Response: Confirmed. To manage project costs, the VA has opted for a single interface point at the main fire alarm panel. This means the system will operate on an "All-Call" basis across the connected network. While localized zoning (individual building paging) was discussed, it was excluded from this scope due to the requirement for additional IP-AVA hardware at every sub-panel.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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