36C25226Q0241 0001.docx

DOCX document 64 KB Posted Feb 17, 2026

Attached to: R602--VISN 12 (WI, IL, MI) Reference Lab Courier Services Federal contract opportunity
Solicitation number: 36C25226Q0241
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12

About this file

Written by GovTribe AI · Mar 26, 2026

This is a Revised Price/Cost Schedule (SF-30 Amendment form) for solicitation 36C25226Q0241 issued by the Department of Veterans Affairs, Great Lakes Acquisition Center, extending the deadline for receipt of offers to February 23, 2026 at 9:00 AM CST. The amendment provides responses to vendor questions and incorporates updated Attachment A (Route Schedule) and revised pricing information reflecting changes made in response to those questions.

The solicitation is for Lab Courier Services covering Wisconsin, Illinois, and Michigan under a Performance Work Statement (PWS). The contract includes a base period from April 1, 2026 to September 30, 2026, followed by three one-year option periods (October 1, 2026 through September 30, 2029). The pricing schedule encompasses 55 routes (including multiple sub-routes) priced on a per-trip (TRP) basis, with quantities ranging from 2 trips for certain routes to 364 trips for others during the 12-month option periods. The base period has prorated trip quantities reflecting approximately 27 weeks of service rather than a full 52-week year. The service involves transportation and delivery of laboratory specimens, pharmaceuticals, and supplies requiring temperature-controlled environments (ambient, refrigerated, frozen, and incubated). Contractors must supply all equipment including vehicles, coolers, freezers, incubators, temperature monitoring systems, and location tracking systems. Routes 36-38 require driver vetting for access. Award is anticipated to be made to a single contractor who must bid on all line items across the base period and all option periods as a condition of award eligibility.

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Other files for this federal contract opportunity

Other files attached to R602--VISN 12 (WI, IL, MI) Reference Lab Courier Services, newest first.
File	Type	Posted
Attachment A - Route Schedule_REVISED.xlsx	XLSX spreadsheet	Feb 17, 2026
36C25226Q0241.docx	DOCX document	Feb 10, 2026
Attachment A - Route Schedule.xlsx	XLSX spreadsheet	Feb 10, 2026

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36C25226Q0241 Revised Price/Cost Schedule

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 02-17-2026 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

53214-1476 To all Offerors/Bidders

36C25226Q0241

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-23-2026 9:00 CST x The purpose of this modification is to provide responses to timely-received vendor questions. See attachment vendor Questions and Answers and review updated Attachment A and revised Price/Cost Schedule, which incoprorate changes made in response to the referenced questions and answers.

The deadline to submit quotes is hereby extended and is now as outlined in Section 11

*Ensure your submission includes the revised price/cost schedule attached hereto and that all amendments are properly acknowledged in Section B of the Solicitation.

Solicitation 36C25226Q0241 Lab Courier Services (WI, IL, MI, IAW PWS)

1. Who is the current contractor?

Crosstown Courier Service Inc.

1. What is the current contract amount?

36C25225P0777, Period of Performance 6/1/2025 – 3/31/2026, Total Award $1,361,147.64

1. If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

N/A

1. Can the agency provide additional clarification regarding the anticipated volume of services (e.g., average weekly or monthly workload), including any seasonal or fluctuating demand that contractors should anticipate?

The Government does not guarantee any minimum or maximum volume. Workload requirements may vary significantly and are dependent on operational needs; however, there are no anticipated seasonal fluctuations.

1. Are there specific performance metrics, service level expectations, or key performance indicators (KPIs) that will be used to evaluate contractor performance during the period of performance?

Refer to Section 10. Quality Assurance Monitoring and specifically Sections 10.3 and 10.4

1. Upon award, is there an anticipated transition or start-up period, and are there any onboarding, orientation, or readiness requirements contractors should plan for prior to service commencement?

Performance shall commence in accordance with the Performance Work Statement, Section 11, on April 1, 2026.

A post award conference call will be required within one (1) week after contract award. The purpose of the call will be to introduce key personnel and discuss the Contractor’s implementation plan. The Contractor will be required to complete at least one (1) successful dry run prior to April 1, 2026, at no cost to the Government.

The driver(s) for Routes 36-38 will require an initial vetting process, as well as periodic re-vetting to maintain access.

1. Does the agency anticipate the need for surge capacity, after-hours support, or rapid response services during the period of performance, and if so, how should contractors plan for these requirements?

The Contractor shall provide support during all active route operations, including real-time communication for dispatch coordination, issue escalation, and emergency response. The contract does not include immediate or urgent service requests.

1. Can the agency confirm the expected invoicing process and payment timeline, including any required documentation or reporting that must accompany invoices?

Invoicing shall conform with Section B 6. INVOICES and referenced FAR and VAAR sections.

1. The estimated annual number of trips is consistent between every route/time period in Attachment A. However, the base year is actually ~27 weeks so the number of trips must be adjusted. True?

Yes. The estimated annual quantities listed in Attachment A are calculated based on a full 52-week year. Since the base year is approximately 27 weeks, the quantities should be prorated accordingly. See Updated Attachment A.

1. Is co-mingling of other products allowed?

No. Co-mingling of other products or materials with the VA’s items is not permitted.

1. If timing permits, can routes be combined?

Yes

1. Referencing Section: “The Contractor shall supply and maintain all equipment required for the transportation and delivery of laboratory specimens, pharmaceuticals, supplies, etc. This shall include, but is not limited to:

Vehicles Coolers Freezers Incubators Extension cords Hand trucks Temperature monitoring systems (i.e. thermometers) Location tracking system (i.e. global positioning system)”

Will there be additional information on number of coolers, freezers, incubators required by route to include size and performance specifications for the equipment (incubator/freezer/temperature monitoring systems)?

No. The Government does not prescribe specific equipment types, sizes, or brands. The Contractor is responsible for selecting and providing equipment that meets all required temperature control and monitoring standards as outlined in the Performance Work Statement. Compliance with temperature requirements is mandatory, but the choice of coolers, freezers, incubators, and monitoring systems is at the Contractor’s discretion.

1. Referencing: Vehicles shall have all necessary equipment to ensure the integrity of ambient, refrigerated, incubated, and frozen laboratory specimens and pharmaceuticals.

Vehicles shall have the capability to sustain temperatures for up to 5 incubators simultaneously. Contractor shall return empty portable incubators to the originating Government facility.

Given the verbiage of returning incubators, are incubators actually owned/provided by the government? Is simultaneous use of 5 incubators in one vehicle valid (concerned about power outlets)?

No. Incubators are not provided by the Government; they shall be owned and supplied by the Contractor for Government use. The typical number of incubators transported per route is between zero (0) and three (3). Simultaneous use of five (5) incubators in a single vehicle is not anticipated.

1. Referencing: The Contractor shall be responsible for all tertiary packaging and labeling.

Does this mean every vehicle/route must have supplies capable of packaging and labeling? Please define the government’s expectations as to supplies required.

The Contractor is only responsible for tertiary labeling required by applicable regulations, such as external transport labels (e.g. biohazard stickers on bags, coolers, or freezers). Additional packaging supplies beyond regulatory requirements are not expected.

1. Are there badging requirements or other pre-vetting required for Great Lakes Naval Station on routes 36 & 38 or other less obvious VA facilities?

The driver(s) for Routes 36-38 will require an initial vetting process, as well as periodic re-vetting to maintain access.

1. Is it valid that final deliveries at major hospitals can occur earlier than specified?

Yes, final deliveries at major hospitals may occur earlier than the specified time unless restricted in Attachment A.

1. Please verify all the addresses are correct. We believe the Wausau CBOC is no longer at 515 S. 32nd Avenue, Wausau, WI 54401

Wausau CBOC is located at 1105 E Grand Avenue, Rothschild, WI 54474-1024 See Updated Attachment A

1. For Route 16a (Aurora CBOC → Hines VAH), what commodities are typically transported (lab specimens, pharmacy, supplies), and does it include any infectious substances, biological specimens, or hazmat-regulated materials?

Route 16a transports laboratory specimens. These specimens include infectious and biological materials and must be handled in accordance with all applicable regulations for Category B Biological Substances and any other relevant safety and transport requirements. Other commodities, such as pharmacy or general supplies, are not typically included in this route.

1. For Route 16a, what temperature categories are required during transport: ambient, refrigerated, frozen, incubated? Please specify target ranges if available.

Route 16a includes ambient (room temperature), refrigerated, and frozen laboratory specimens. The temperature ranges are listed below.

Room temperature is defined as 15°C and 30°C.

Refrigerated is defined as 2°C and 10°C.

Frozen is defined as -18°C or colder.

1. Does Route 16a require the contractor to transport portable incubators? If yes, how many at once (typical and maximum) and are they contractor-furnished or government-furnished?

No.

1. Does Route 16a include frozen items requiring freezer transport, or is insulated cooler + cold pack acceptable?

Route 16a includes frozen specimens. An insulated cooler and cold pack is not acceptable; the Contractor must use equipment capable of maintaining specimens at -18°C or colder.

1. Who provides the primary packaging/containers (e.g., specimen bags, totes, coolers/incubators)—the Government or the contractor? What must the contractor provide at minimum?

The Government shall be responsible for packaging laboratory specimens in tamper-proof bags. The Contractor shall supply and maintain all equipment required for transportation and delivery, as specified in Section 3.1 of the Performance Work Statement. At a minimum, this includes vehicles, coolers, freezers, incubators, extension cords, hand trucks, temperature monitoring systems, and a location tracking system.

1. For Route 16a, is a continuous temperature data logger required, or are min/max thermometers acceptable? How often must temperature data be retained and in what format?

Yes. Continuous temperature data logging is required. Data shall be stored electronically for a minimum of two (2) years.

1. What is the required method of chain-of-custody for Route 16a (signature, barcode scan, app, paper logs), and is photo POD acceptable?

The Contractor shall use a location tracking system to monitor the exact geographic location of transported items from pickup to delivery, as required in Section 6.1 and Section 6.2 of the Performance Work Statement. While photo POD may be used as supplemental measure, the primary chain-of-custody method shall include electronic tracking with location data and documented proof of delivery. Signature, barcode scanning, or app-based logging may be incorporated as part of the Contractor’s solution, provided they meet audit trail requirements.

1. Is there a preferred vehicle configuration for Route 16a (e.g., cargo van), or is any DOT-compliant vehicle acceptable provided it meets the temperature-control and security requirements?

Vehicle requirements are listed in Section 4 of the Performance Work Statement.

1. Are we able to bid only on certain routes?

No, in accordance with the instructions to offerors, to be considered for award, a contractor must provide firm-fixed pricing for all line items listed in the price schedule for the Base Period and all Option Periods.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

125.00

TRP

__________________

Route 1 Contract Period: Base POP Begin: 04-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger

125.00

TRP

__________________

Route 2

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 3

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 4 a and 4b

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 5

POP Begin: 04-01-2026 POP End: 09-30-2026

78.00

TRP

__________________

Route 6a and 6b

POP Begin: 04-01-2026 POP End: 09-30-2026

50.00

TRP

__________________

Route 7

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 8

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 9

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 10

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 11a and 11b

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 12

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 13

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 14

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 15

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 16

POP Begin: 04-01-2026 POP End: 09-30-2026

0016A

125.00

TRP

__________________

Route 16a

POP Begin: 04-01-2026 POP End: 09-30-2026

0016B

6.00

TRP

__________________

Route 16b

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 17

POP Begin: 04-01-2026 POP End: 09-30-2026

0017A

125.00

TRP

__________________

Route 17a

POP Begin: 04-01-2026 POP End: 09-30-2026

0017B

6.00

TRP

__________________

Route 17b

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 18

POP Begin: 04-01-2026 POP End: 09-30-2026

0018A

125.00

TRP

__________________

Route 18a

POP Begin: 04-01-2026 POP End: 09-30-2026

0018B

6.00

TRP

__________________

Route 18b

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 19

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 20

POP Begin: 04-01-2026 POP End: 09-30-2026

0020A

125.00

TRP

__________________

Route 20a

POP Begin: 04-01-2026 POP End: 09-30-2026

0020B

26.00

TRP

__________________

Route 20b

POP Begin: 04-01-2026 POP End: 09-30-2026

0020C

2.00

TRP

__________________

Route 20c

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 21

POP Begin: 04-01-2026 POP End: 09-30-2026

0021A

50.00

TRP

__________________

Route 21a

POP Begin: 04-01-2026 POP End: 09-30-2026

0021B

78.00

TRP

__________________

Route 21b

POP Begin: 04-01-2026 POP End: 09-30-2026

0021C

6.00

TRP

__________________

Route 21c

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 22a and 22b and 22c

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 23

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 24

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 25a and 25b and 25c

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 26a and 26b and 26c

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 27a and 27b and 27c

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 28

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 29

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 30

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 31

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 32

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 33

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 34

POP Begin: 04-01-2026 POP End: 09-30-2026

182.00

TRP

__________________

Route 35

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 36

POP Begin: 04-01-2026 POP End: 09-30-2026

0036A

125.00

TRP

__________________

Route 36a

POP Begin: 04-01-2026 POP End: 09-30-2026

0036B

125.00

TRP

__________________

Route 36b

POP Begin: 04-01-2026 POP End: 09-30-2026

0036C

125.00

TRP

__________________

Route 36c

POP Begin: 04-01-2026 POP End: 09-30-2026

0036D

125.00

TRP

__________________

Route 36d

POP Begin: 04-01-2026 POP End: 09-30-2026

0036E

125.00

TRP

__________________

Route 36e

POP Begin: 04-01-2026 POP End: 09-30-2026

0036F

125.00

TRP

__________________

Route 36f

POP Begin: 04-01-2026 POP End: 09-30-2026

0036G

125.00

TRP

__________________

Route 36g

POP Begin: 04-01-2026 POP End: 09-30-2026

Route 37

POP Begin: 04-01-2026 POP End: 09-30-2026

0037A

125.00

TRP

__________________

Route 37a

POP Begin: 04-01-2026 POP End: 09-30-2026

0037B

125.00

TRP

__________________

Route 37b

POP Begin: 04-01-2026 POP End: 09-30-2026

0037C

125.00

TRP

__________________

Route 37c

POP Begin: 04-01-2026 POP End: 09-30-2026

0037D

125.00

TRP

__________________

Route 37d

POP Begin: 04-01-2026 POP End: 09-30-2026

0037E

125.00

TRP

__________________

Route 37e

POP Begin: 04-01-2026 POP End: 09-30-2026

5.00

TRP

__________________

Route 38

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 39

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 40

POP Begin: 04-01-2026 POP End: 09-30-2026

58.00

TRP

__________________

Route 41

POP Begin: 04-01-2026 POP End: 09-30-2026

76.00

TRP

__________________

Route 42

POP Begin: 04-01-2026 POP End: 09-30-2026

182.00

TRP

__________________

Route 43

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 44

POP Begin: 04-01-2026 POP End: 09-30-2026

58.00

TRP

__________________

Route 45

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 46

POP Begin: 04-01-2026 POP End: 09-30-2026

182.00

TRP

__________________

Route 47

POP Begin: 04-01-2026 POP End: 09-30-2026

26.00

TRP

__________________

Route 48

POP Begin: 04-01-2026 POP End: 09-30-2026

125.00

TRP

__________________

Route 49a and 49b and 49c and 49d

POP Begin: 04-01-2026 POP End: 09-30-2026

182.00

TRP

__________________

Route 50

POP Begin: 04-01-2026 POP End: 09-30-2026

130.00

TRP

__________________

Route 51

POP Begin: 04-01-2026 POP End: 09-30-2026

26.00

TRP

__________________

Route 52a and 52b

POP Begin: 04-01-2026 POP End: 09-30-2026

26.00

TRP

__________________

Route 53a and 53b

POP Begin: 04-01-2026 POP End: 09-30-2026

26.00

TRP

__________________

Route 54a and 54b and 54c

POP Begin: 04-01-2026 POP End: 09-30-2026

26.00

TRP

__________________

Route 55

POP Begin: 04-01-2026 POP End: 09-30-2026

249.00

TRP

__________________

Route 1 Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027

249.00

TRP

__________________

Route 2