36C25226Q0238.docx
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- Solicitation number
- 36C25226Q0238
About this file
This is a Special Notice of Intent for a sole source contract to maintain Pyxis automated dispensing equipment at the Edward Hines Jr. VA Hospital in Hines, Illinois. The VA Great Lakes Acquisition Center (GLAC) intends to award a firm fixed price contract with a base year plus four option years to Becton Dickinson and Company (BD), the original equipment manufacturer (OEM). The contract will cover technical support, diagnostic services, corrective maintenance, and preventive maintenance in accordance with manufacturer specifications. As the sole authorized service provider, BD does not authorize third-party servicers, and any third-party service voids existing warranties. The acquisition is conducted under 41 U.S.C. 1901 Simplified Acquisition Procedures and is not open for competitive bidding.
Interested vendors must submit capability statements by email to Contracting Officer Jessica Hansen (jessica.hansen@va.gov) by February 6, 2026 at 8:00 AM Central Time. Supporting evidence must demonstrate: authorization as an OEM distributor/service provider per VAAR clauses 852.212-71(c) and 852.212-72(c); ability to provide OEM parts; OEM certification of all technical personnel; access to OEM billable services; unlimited 24/7 technical phone support including Federal holidays; guaranteed 8-hour on-site response time; and capability to provide remote access and software updates. Responses must be submitted as MS Word or Adobe PDF attachments only; telephone inquiries will not be accepted. The government reserves the right to proceed with sole source negotiation with BD if no responses are received. The NAICS code is 811210, and the product service code is J065.
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Text version
Special Notice Special Notice
| SUBJECT* |
| BD Pyxis Maintenance at the Hines VA Hospital in Hines, IL |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0238 |
| RESPONSE DATE/TIME/ZONE |
| 02-06-2026 8:00AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Jessica Hansen jessica.hansen@va.gov 4148444800
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Becton Dickinson and Company (hereinafter referred to as “BD”) for the maintenance of Pyxis automated dispensing equipment located at the Edward Hines Jr. VA Hospital located in Hines, IL. The contractor shall provide technical support, diagnostic, corrective maintenance, and preventive maintenance services to maintain the Pyxis equipment in accordance with manufacturer’s specifications. As the OEM, BD is the sole authorized provider of service and does not currently authorize third-party servicers; any service performed by a third-party renders existing warranties null and void.
This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in FAR 13.501, only one responsible source and no other supplies or services will satisfy agency requirements. This will be a base plus four (4) option years firm fixed price contract. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 8:00AM (CST) 02/06/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1. Proof vendor is an authorized distributor/service provider by the OEM per VAAR clauses 852.212-71(c) and 852.212-72(c)
2. Proof vendor can provide OEM parts.
3. Proof all technical personnel are OEM certified.
4. Proof vendor can utilize OEM’s billable service, if using.
5. Proof vendor can provide unlimited technical support via phone twenty-four (24) hours per day, seven (7) days per week, including Federal holidays if required.
6. Proof vendor can guarantee an 8-hour on-site response time.
7. Proof vendor can provide remote access and software updates.
Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with BD.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Jessica Hansen at jessica.hansen@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
| *= Required Field |
| Special Notice |
Special Notice
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