36C25226Q0137.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NEW (BASE PLUS FOUR): Elevator Inspections (695 MILWAUKEE)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 53214-1476

SOLICITATION NUMBER* 36C25226Q0137

RESPONSE DATE/TIME/ZONE 12-15-2025 2:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 20 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H339

NAICS CODE* 541350

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT* Contract Specialist Makena James Makena.James@gmail.com

PLACE OF PERFORMANCE

ADDRESS Clement J. Zablocki VA Medical Center

5000 W National Avenue

Milwaukee Wisconsin

POSTAL CODE 53295

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Great Lakes Acquisition Center (GLAC) is searching for vendors with the capabilities to provide inspection and testing of the vertical transportation system (VTS) located at the Milwaukee, Wisconsin VA Medical center located at 5000 W National Avenue. This will be a base plus four contract. Firm-fixed price.

The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract.

The North American Industry Classification System (NAICS) code for this procurement is 541350.

All interested, responsible sources must submit a capability statement by December 15th , 2025 at 2:00 PM CST, to Makena.James@VA.gov to include the following:

DUNS number, organization name, organization address, point of contact, business size under NAICS 541350, and socioeconomic status.

This Sources Sought is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly.

Please note that this is not a request for proposal and the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. Please Look for any further information in Contract Opportunities.

Telephone inquiries will not be returned.

Attachment A: CHECKLIST FOR INSPECTION OF ELECTRIC ELEVATORS

GENERAL NOTES:

(a) See ASME A17.2 – 2010 for detailed Code requirements.

(b) OK = meets requirements; NG = no good; NA = not applicable.

Address: Periodic Inspection Periodic Test – Cat 1 Periodic Test – Cat 5 Acceptance Inspection/Test

ID No: Code Edition:

Passenger Rated load: lbs. Inspected by: Date:

Freight Class: Rated speed: fpm QEI No: Certifying Organization:

Signature:

OK NG NA OK NG NA

1 INSIDE OF CAR 2.19 Gears, bearings and flexible couplings

1.1 Door reopening device 2.20

Winding drum machine and slack cable device

1.2 Stop switches 2.21 Belt or chain-drive machine

1.3 Operating control devices 2.22 Motor generator

1.4 Sills and car floor 2.23 Absorption of regenerated power

1.5 Car lighting and receptacles 2.24 AC drives from a DC source

1.6 Car emergency signal 2.25 Traction sheaves

1.7 Car door or gate 2.26 Secondary and deflector sheaves

1.8 Door closing force 2.27 Rope fastenings

1.9 Power closing of doors or gates 2.28 Terminal stopping devices

1.10 Power opening of doors or gates 2.29 Car and counterweight safeties

1.11 Car vision panels and glass car doors 2.40 Maintenance records

1.12 Car enclosure 2.42 Earthquake inspection/test

1.13 Emergency exit 3 TOP OF CAR

1.14 Ventilation 3.1 Top-of-car stop switch

1.15 Signs and operating device symbols 3.2 Car top light and outlet

1.16 Rated load, platform area, and data plate 3.3 Top-of-car operating device

1.17 Standby power operation 3.4 Top-of-car clearance and refuge space

1.18 Restricted opening of car/hoistway doors 3.5 Normal terminal stopping device

1.19 Car ride 3.6

Final and emergency terminal stopping devices

1.20 Earthquake inspection/test 3.7 Car leveling and anti-creep devices 2 MACHINE ROOM 3.8 Top emergency exit

2.1 Access to machine space 3.9 Floor, and emergency numbering

2.2 Headroom 3.10 Hoistway construction

2.3 Lighting and receptacles 3.11 Hoistway smoke control

2.4 Machine space 3.12 Pipes, wiring, and ducts

2.5 Housekeeping 3.13 Windows/projections/setbacks/recesses

2.6 Ventilation 3.14 Hoistway clearances

2.7 Fire extinguisher 3.15 Multiple hoistway

2.8 Pipes, wiring, and ducts 3.16 Traveling cables and junction boxes

2.9 Guarding of exposed auxiliary equipment 3.17 Door and gate equipment

2.10 Numbering of elevators, machines, and disconnect switches 3.18 Car frame and stiles

2.11 Disconnecting means and control 3.19 Guide rails, fastening and equipment

2.12 Controller wiring, fuses, grounding, etc. 3.20 Governor rope

2.13 Governor, overspeed switch, and seal 3.21 Governor releasing carrier

2.14 Code data plate 3.22 Wire rope fastening and hitch plate

2.15 Static control 3.23 Suspension rope

2.16 Overhead beam and fastenings 3.24 Top counterweight clearance

2.17 Drive machine brake 3.25 Car, overhead, and deflector sheaves

2.18 Traction drive machines 3.26 Broken rope, chain, or tape switch

CHECKLIST FOR INSPECTION OF ELECTRIC ELEVATORS (Back)

OK NG NA OK NG NA

3.27 Crosshead data plate 4.12 Standby power selection switch

3.28 Counterweight/counterweightbuffer

3.29 Counterweight safeties 5 PIT

3.33 Compensating ropes and chains 5.1 Pit access/lighting/stop switch/condition

3.34 Earthquake inspection/test 5.2 Bottom clearance/runby/refuge space 4 OUTSIDE HOISTWAY 5.3 Final/Em. terminal stopping devices

4.1 Car platform guard 5.4 Normal terminal stopping devices

4.2 Hoistway doors 5.5 Traveling cables

4.3 Vision panels 5.6 Governor-rope tension devices

4.4 Hoistway door locking devices 5.7 Car frame and platform

4.5 Access to hoistway 5.8 Car safeties and guiding members

4.6 Power closing of hoistway doors 5.9 Buffers/Em. terminal speed devices

4.7 Sequence operation 5.10 Compensating ropes/chains/sheaves

4.8 Hoistway enclosure 5.16 Earthquake inspection/test

4.9 Elevator parking devices 6 FIREFIGHTERS’ SERVICE

4.10 Emergency doors blind hoistway 6.1 Phase I -

4.11 Separate counterweight hoistway 6.1A Phase II -

The above checklist form ASME A134C1, has been computer enhanced by Continental Hoisting Consultants, Inc. The original A134C1 may be obtained from ASME Order Dept., 22 Law Drive, Box 2300, Fairfield, NJ 07007-2300 – 1.800.843.2763

PERFORMANCE DATA

Make: Installation date: # of landings: # of openings: F R Door entrance type: Door entrance size: in X in Typical floor rise: ft

ACTUAL SPEED: EMPTY FULL REMARKS

Up – FPM (feet per minute) Down – FPM (feet per minute) PERFORMANCE TIMES: Time from start of door closing to doors open 32 in. (813mm) at adjacent floor.

Up (1) – Seconds Down (1) – Seconds MOTION TIME: Brake to brake Up (1) – Seconds Down (1) – Seconds DOOR TIMES: Full open to full close – sec. FRONT REAR REMARKS Door open Door close Long (hall call) dwell Short (car call) dwell Detector (door ray) hold Nudging (Time/closing speed/closing force) Closing pressure (between 1/3 & 2/3) – max. 30 lbf.

GFR-CAR RIDE QUALITY: g-force rate EMPTY OPTIMAL RANGE REMARKS Start UP DN .02mg’s - .12mg’s Accel UP DN .02mg’s - .12mg’s Decel UP DN .02mg’s - .12mg’s Stop UP DN .02mg’s - .12mg’s Jerk UP DN <15.0mg’s

ROPE DATA

LOCATION OF ROPES MATERIALS NUMBER

SIZE AND

CONSTRUCTION

USED LIFE

(in months)

EST. LIFE

(in months) REMARKS Hoist Governor – Car Compensation Governor – Counterweight Car Counterweight Drum Counterweight Safety

SAFETY TEST DATA

Category 1 test date: Category 5 test date: Car safety type: Counterweight safety type:

Maintenance Provider:

Copyright ©Continental Hoisting Consultants, Inc. 1997–Revised 2012

“Elevator Safety Is No Accident”

Attachment B:

CHECKLIST FOR INSPECTION OF HYDRAULIC ELEVATORS

GENERAL NOTES:

(a) See ASME A17.2 - 2010 for detailed Code requirements.

(b) OK = meets requirements; NG = no good; NA = not applicable.

Address: Periodic Inspection Periodic Test – Cat-1 Periodic Test – Cat-3 Periodic Test – Cat-5 Acceptance Evaluation/Test

ID No: Code Edition:

Passenger Rated load: lbs. Inspected by: Date:

Freight class: Rated speed: fpm QEI No: Certifying Organization:

Signature:

OK NG NA OK NG NA

1 INSIDE OF CAR 2.32 Control valve

1.1 Door reopening device 2.33 Tanks

1.2 Stop switches 2.34 Flexible hose and fitting assemblies

1.3 Operating control devices 2.35 Supply line and shutoff valve

1.4 Sills and car floor 2.36 Hydraulic cylinders

1.5 Car lighting and receptacles 2.37 Pressure switch

1.6 Car emergency signal 2.38 Roped water hydraulic

1.7 Car door or gate 2.39 Low oil protection

1.8 Door closing force 2.40 Maintenance records

1.9 Power closing of doors or gates 2.41 Static control

1.10 Power opening of doors or gates 2.42 Earthquake inspection/test

1.11 Car vision panels and glass car doors 3 TOP OF CAR

1.12 Car enclosure 3.1 Top-of-car stop switch

1.13 Emergency exit 3.2 Car top light and outlet

1.14 Ventilation 3.3 Top-of-car operating device

1.15 Signs and operating device symbols 3.4 Top-of-car clearance and refuge space

1.16 Rated load, platform area, and data plate 3.5 Normal terminal stopping device

1.17 Standby power operation 3.6

Final and emergency terminal stopping devices

1.18 Restricted opening of car or hoistway doors 3.7 Car-leveling and anti-creep devices

1.19 Car ride 3.8 Top emergency exit

1.20 Earthquake inspection/test 3.9

Floor and emergency identification numbering

2 MACHINE ROOM 3.10 Hoistway construction

2.1 Access to machine space 3.11 Hoistway smoke control

2.2 Headroom 3.12 Pipes, wiring, and ducts

2.3 Lighting and receptacles 3.13 Windows/projections/recesses/setbacks

2.4 Machine space 3.14 Hoistway clearances

2.5 Housekeeping 3.15 Multiple hoistway

2.6 Ventilation 3.16 Traveling cables and junction box

2.7 Fire extinguisher 3.17 Door and gate equipment

2.8 Pipes, wiring, and ducts 3.18 Car frame and stiles

2.9 Guarding of exposed auxiliary equipment 3.19 Guide rails fastening and equipment

2.10 Numbering of elevators, machines, and disconnect switches 3.20 Governor rope

2.11 Disconnecting means and control 3.21 Governor releasing carrier

2.12 Controller wiring, fuses, grounding, etc. 3.22 Wire rope fastening and hitch plate

2.13 Governor, overspeed switch and seal 3.23 Suspension rope

2.14 Code data plate 3.27 Crosshead & rope data tags

2.17 Drive machine brake 3.28 Counterweight & buffer

2.30 Hydraulic power unit 3.29 Counterweight safeties

2.31 Relief valves 3.30 Speed test

CHECKLIST FOR INSPECTION OF HYDRAULIC ELEVATORS (Back)

OK NG NA ON NG NA

3.31 Slack rope device 5.1 Pit access/lighting/stop switch/condition

3.32 Traveling sheave 5.2 Bottom clearance/runby/refuge space

3.34 Earthquake inspection/test 5.4 Normal terminal stopping device 4 OUTSIDE HOISTWAY 5.5 Traveling cables

4.1 Car platform guard 5.6 Governor rope tension device

4.2 Hoistway doors 5.7 Car frame and platform

4.3 Vision panels 5.8 Car/CW safeties and guiding members

4.4 Hoistway door locking device 5.11 Plunger and cylinder

4.5 Access to hoistway 5.12 Car buffer

4.6 Power closing of hoistway doors 5.13 Guiding members

4.7 Sequence operation 5.14 Supply piping

4.8 Hoistway enclosure 5.15 Overspeed valve

4.9 Elevator parking device 5.16 Earthquake inspection/test

4.10 Emergency doors in blind hoistways 6 FIREFIGHTERS’ SERVICE

4.12 Standby power selection switch 6.1 Phase I

5 PIT 6.1A Phase II

PERFORMANCE DATA

Make: Installation date: # of landings: # of openings: F R Door entrance type: Door entrance size: in X in Typical floor rise: ft

ACTUAL SPEED: EMPTY FULL REMARKS

Up - FPM (feet per minute) Down - FPM (feet per minute) PERFORMANCE TIMES: Time from start of door closing to doors open 32 in. (813mm) at adjacent floor.

Up (1) – Seconds Down (1) – Seconds MOTION TIME: Start to stop.

Up (1) – Seconds Down (1) – Seconds DOOR TIMES: Full open to full close – sec. FRONT REAR REMARKS Door Open Door Close Long (hall call) Dwell Short (car call) Dwell Detector (door ray) Hold Nudging (Time/closing speed/closing force) Closing Pressure (between 1/3 & 2/3) - max. 30 lbf.

GFR-CAR RIDE QUALITY: g-force rate EMPTY OPTIMAL RANGE REMARKS Start UP DN .03mg’s - .09mg’s Accel UP DN .03mg’s - .09mg’s Decel UP DN .03mg’s - .09mg’s Stop UP DN .03mg’s - .09mg’s Jerk UP DN <15.0mg’s

ROPE DATA

LOCATION OF ROPES MATERIALS NUMBER

SIZE AND

CONSTRUCTION

USED LIFE

(in months)

EST. LIFE

(in months) REMARKS

HOIST

GOVERNOR

SAFETY TEST DATA

Category 1 Test Date: Category 3 Test Date: Category 5 Test Date: Car Safety Device Type:

Maintenance Provider:

Copyright ©Continental Hoisting Consultants, Inc. 1997-Revised 2012

“ElevatorSafetyIsNoAccident”

The above checklist form ASME A050C7, has been computer enhanced by Continental Hoisting Consultants, Inc. The original A050C7 may be obtained from ASME Order Dept., 22 Law Drive, Box 2300, Fairfield, NJ 07007-2300 – 1.800.843.2763