36C25226Q0136.docx

36C25226Q0136

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 585-26-1-063-0003 36C25226Q0136 04-13-2026 Broacha, Laura 414-844-4896 04-2 -2026

3:00PM

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 541380 $19 Million N/A X Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Provide services for collecting and analyzing water samples for Sterile Processing Service (SPS), Legionella, and Dental Clinic Waterlines at the Oscar G. Johnson VA Medical Center, Iron Mountain, MI.

Period of Performance shall include a base year, and four

(4) one-year options.

See SOW for full details.

See CONTINUATION Page 585-3660160-063-820100-2580 010040200 X X Ashley Johnson Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT/TITLE:

PHONE NUMBER:

FAX NUMBER:

E-MAIL ADDRESS:

SAM UEI NO.:

CAGE CODE:

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT:

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of Revolutionary FAR Overhaul (RFO) Part 12 - Acquisition of Commercial Products and Commercial Services. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Laura.Broacha@va.gov no later than MONDAY APRIL 20, 2026, AT 3:00 PM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

B. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly, in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

Contractors shall coordinate all badging, background checks, and fingerprinting with the COR or otherwise designated facility point of contact. Reference VA Handbook 0710, VA Handbook 0735, VA Directive 0735.

B.2 STATEMENT OF WORK/PWS

STATEMENT OF WORK

1. OBJECTIVE

The Contractor will provide services for collecting and analyzing water samples for Sterile Processing Service (SPS), Legionella, and Dental Clinic water sampling.

The Contractor must adhere to the following standards for water testing in their respective areas, including but not limited to: VHA Directive 1061, “Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution System.” “Infection Control Standards for VA Dental Clinics,” October 2015, and EPA Safe Drinking Water Act regulations in Dental Offices. VHA Directive 1061 (1) Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems and Infection Control Standards for VA Dental Clinics is provided as part of this requirement.

2. GENERAL SCOPE

a. The Contractor must furnish all supplies, labor, materials, travel and equipment necessary for this service. Contractor must supply all sampling supplies including sample and shipping containers, shipping labels and postage to complete sampling, packing wrap and cold packs to maintain temperatures and sample integrity

b. No Government property shall be provided.

d. The contractor’s personnel, while on VA property, must adhere to all requirements and regulations that govern the VA Health Care System and its property.

e. Contractor must provide all safety equipment and personal protective equipment for their employees.

f. Any changes to this Statement of Work must be authorized and approved only through written modification of this contract from the CO (Contracting Officer) in coordination with the COR (Contracting Officers Representative). Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

g. Notwithstanding, the Contractor must perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, will be performed by the Contractor at no additional cost to the Government.

h. Within fourteen (14) days of the award of this contract, the Contractor and the Government shall agree upon a date for work to take place.

3. REQUIRED TASKS

PART 1: SPS WATER TESTING AND MAINTAINENCE

1. The Oscar G. Johnson VA Medical Sterile Processing Service (SPS) is establishing a water quality testing program for monthly, quarterly, and annual testing cycle in accordance with AAMI ST 108 to provide Laboratory Analysis of water samples for Association for the Advancement of Medical Instrumentation (AAMI) compliance with water quality in accordance with VHA Directive 1116 (amended date September 9, 2024. Reference guidance in current AAMI ST 108 and various equipment Instructions for Use (IFU) and Steris equipment IFU, at the Oscar G. Johnson VA Medical Center and according to the following statement of work.

2. Contractor’s Equipment Maintenance and Calibration:

a. Contractor must maintain all testing equipment per Manufacturer’s specifications and recommendations.

b. All testing equipment used in the performance of this contract must be calculated according to the manufacturer’s recommendations. Calibration of testing equipment must be traceable back to all applicable National and International standards.

1. Contractor must provide contract COR with all required calibration and maintenance schedules for all testing equipment used in performance of this contract.

3. Contractor is required to provide all sample analysis reports via e-mail to Contracting Officers Representative (COR) and Assistant Contracting Officers Representative (ACOR) and or an Oscar G. Johnson VAMC Point of Contact no later than seven calendar days after samples were taken. Confirmation of notification from Oscar G. Johnson VAMC COR/ACOR is required to complete notification process.

4. Contractor is required to provide water testing services no less than once per month and more frequently if necessary. Successive stops between testing must not exceed thirty-five (35) calendar days.

5. Contractor Analytical reports must include a signed copy of the chain of custody, identification of sampling locations and conditions, including the specific outlet temperature of water at the time the sample was collected, pH, biocide residual levels, method detection limits, and a description of test methodology.

6. Collection of samples will be performed in full compliance with Facility Personal Protective Equipment (PPE) practice and policy. Collection Team will be escorted into SPS restricted access areas.

7. Sampling must be completed before 8:00 AM (local time) or after 5:30 PM (local time). Sampling schedule must be approved with the COR prior to arrival at the Oscar G. Johnson VA Medical Center.

8. Unscheduled, event related collections may be required to be collected on weekends and federal holidays.

9. All SPS sample ports must be properly cleaned and disinfected prior to sampling with 70% isopropyl alcohol with a 5-minute contact time to ensure accuracy and validity of samples.

i. DETAILED SCOPE

a. Required Testing:

i. pH

ii. Conductivity

iii. Alkalinity

iv. Hardness

v. Bacteria Heterotrophic Plate Counts (HPC)

vi. Endotoxins LAL

b. Contractor is required to take and record outlet temperature, Ph levels and conductivity of the water at the time each sample is collected.

c. Contractor will come to the location to take water samples in secured areas of Oscar G. Johnson VAMC SPS area and Critical water system located in Building 1. Reports will be supplied electronically, in PDF format, to the Oscar G. Johnson VAMC Engineering Service within seven (7) calendar days of receiving the samples.

d. Sampling must take place the first week of each Month. Sampling schedule must be approved with the COR prior to arrival at the Oscar G. Johnson VA Medical Center.

e. See tables below for samples that are to be collected each for the testing described above:

Frequency for water quality monitoring at water generation system

Frequency for water quality monitoring at point-of-water-use (Ultrasonic Disinfector, East 2-bay sink, west 2-bay sink, Washer Disinfector)

Summary Number of Samples Required

f. Sampling for Oscar G. Johnson VA Medical Center Critical water:

i. Laboratory and Chemical Analysis:

1. Requirements for testing per AAMI ST 108

AAMI ST 108 Quality Characteristics

a) Bacterial content

b) Endotoxin content

c) Total organic carbon

d) Ionic contaminants

2. Validation, System Repair, and Interventional Testing. Sampling and testing frequency are identified by occasion per AAMI ST 108, on installation, modification, or repair of the critical water treatment system or when persistent increased microbial levels are detected by heterotrophic plate count, Adenosine Triphosphate (ATP), or TOC.

3. Requirements and Procedures for Sampling of SPS water lines for Colony Forming Units (CFU) and Endotoxin. Sampling results will report the number of colony forming units of heterotrophic water bacteria per milliliter of water (cfu/ml).

4. Sampling will be tested for presence of Endotoxin and response of results expected as soon as analysis is complete. Parameters for Limulus Amebocyte Lysate (LAL) testing as listed in AAMI ST 108.

5. Critical water findings out of range will require immediate (<24 hours) notification by email from the Contractor to the COR/ACOR.

a. Contractor must include up to 10 additional site trips and sample panels for re-testing on water findings out of range per AAMI ST 108.

PART 2: LEGIONELLA BACTERIA TESTING

The contractor shall provide all labor, travel, materials and the necessary equipment to provide quarterly water sampling, laboratory analysis facilities, and supervision necessary to complete the Legionella water sample analysis.

1. DETAILED SCOPE

a. Water testing shall be for 20 samples of potable water, collected in sterile collection containers, each quarter, to be conducted in the first week of February, May, August, and November. Sample collection time must be scheduled and preapproved with the COR.

b. Analysis must include the culture, identification and enumeration of Legionella species and serotyping including Legionella pneumophila (serogroups 1-15), L. dumoffii, L. micdadei, L. bozemanii (serogroup 1), L. longbeachae (serogroups 1, 2), L. jordanis L. feeleii (serogroup 1), L. gormanii, L. wadsworthii, L. hackeliae, L. maceachernii, L. oakridgensis, L. cherrii, L. sainthelensi, L. anisa, L. parisiensis, L. spiritensis, L. jamestownensis, L. steigerwaltii, L. rubrilucens, and L. erythra.

c. Additional Legionella species and serotypes may be included if it is determined that their analysis would be in the best interest of the government. Any changes requested by the Government will be accomplished by bilateral modification.

d. Contractor will provide a written report of test results, within seven (7) days, to the COR and Engineering Service.

e. Positive tests must include identification of the Legionella species, serotyping and enumeration in CFU’s.

f. Results must be calculated in terms of colony forming units (CFU).

g. All samples must be properly preserved, and protocol records kept for final QA/QC.

h. The laboratory must be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) Program as proficient at performing the culture of Legionella from environmental samples.

i. The laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body (e.g., EMLAP, NELAP).

PART 3: DENTAL WATER TESTING

The contractor shall provide all labor, travel, materials and the necessary equipment to provide quarterly dental unit waterlines testing to ensure the water used to deliver dental care is of an optimal microbiologic quality. The samples will be transported to the contractor designated lab and tested according to established protocols as identified by the EPA standard for drinking water with is less than or equal to 500 colony forming units per milliliter (≤500 CFU/mL) of heterotrophic water bacteria, (Certified Environment Testing Lab or EPA Certified Lab).

1. DETAILED SCOPE

a. Dental water cultures collections shall be for up to 32 total samples at the Dental Clinic. This will be scheduled quarterly in the first week of the months of March, June, September and December, and must be collected between the hours of 7:00 a.m. and 8:00 a.m. local time (Monday-Friday), with all collections completed by 8:00 a.m. local time. Sampling schedule must be approved with the COR prior to arrival at the Oscar G. Johnson VA Medical Center.

b. Samples must be collected in sterile container, properly labeled, and sterility and proper temperature control maintained while transported to the testing lab on the same day using frozen ice packs if needed to maintain sample stability during transport.

c. Heterotrophic Plate Count testing will be done with a 1 ml sample. All samples will be set up using Standard methods in Water and Wastewater method 9215B, which requires all samples to be plated in duplicate.

d. All cautionary results (>200cfu) and all positive results (>500cfu) will be reported to the Chief, Dental and Engineering Service or designee immediately (by phone and e-mail).

e. All final results will be reported in digital or paper form within three (3) calendar days, to the COR and Chief of the Engineering Service or his designee.

4. PLACE OF PERFORMANCE

Oscar G Johnson VA Medical Center 325 East H Street Iron Mountain, MI 49801

5. PERIOD OF PERFORMANCE

6. SERVICE HOURS AND FEDERAL HOLIDAYS

a. Normal hours of coverage are Monday through Friday from 7:30 am to 10:30 pm local time, excluding holidays. All work must be approved with the COR prior to arrival at the Oscar G. Johnson VA Medical Center and performed during the hours of 7:00 am and 8:00 am local time unless otherwise requested and approved by the COR or their designee.

b. All contract work must be completed as designated in the Statement of Work.

c. Federal Holidays observed by the Oscar G. Johnson VAMC are:

7. COMPLIANCE AND SAFTEY REGULATIONS

a. All Contractors and Subcontractors performing services for the Government must comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

b. Contractor is responsible for replacing any items damaged by the contractor, sub-contractor, their employees, or equipment at no extra charge to the Government.

c. The Contractor must coordinate all dates within the required month for service and testing with contract COR.

d. The contractor’s FST (Field Service Technician) must contact the COR/POC prior to performing service at this location and must communicate to the COR of their presence on the Oscar G. Johnson VA Medical Center campus.

e. Contractor personnel must conduct their work in a manner that does not interfere with the normal functions of the facility and will stop work if asked by the CO/COR as required if interruptions do occur.

8. CONTRACTING OFFICERS REPRESENTATIVE (COR)

Scheduling of work must be arranged with the COR, alternative COR (ACOR) or designee.

9. COMPETENCIES AND QUALIFICATIONS OF PERSONNEL AND COMPANY SERVICING EQUIPMENT IN THIS CONTRACT:

a. The Contractor services must be performed by trained and qualified personnel and performed in accordance with manufacturer’s guidelines.

b. The laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body (i.e., Environmental Microbiology Laboratory Accreditation Program (EMLAP), National Environmental Laboratory Accreditation Program (NELAP) and the AIHA or equivalent national accrediting body.

10. ORIENTATION FOR CONTRACTOR EMPLOYEES:

a. Contractor will attend an orientation meeting as arranged by the Contracting Officer's Representative (COR). The VA will schedule this meeting, and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)

· Fire and Safety

· Infection control

· Disaster procedures - Other

b. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

11. SECURITY REQUIREMENTS

a. All Contractor FST’s (Field Service Technician(s)) must obtain contractor ID badges from the VA Police Service office. Identification must be worn visible always by the Contractor and all FST’s while on premises. Contractor must coordinate with COR to acquire said identification badges. ‘

b. During normal working hours of operation local time, Monday through Friday, the contractor must check in with the COR/Oscar G. Johnson VAMC (Veterans Affairs Medical Center) POC (Point of Contact) when arriving to perform work and check out with the COR/Oscar G. Johnson VAMC POC when work/workday is complete.

c. Other than normal hours of operation, the contractor must sign in and out at the main entrance reception desk.

d. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

e. Smoking is prohibited both inside and outside (entire campus) at the Oscar G. Johnson VAMC.

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

12. RISK CONTROL

a. The Contractor must take all necessary precautions to protect government property and must repair any damage caused by their efforts.

b. All work affecting patients must be coordinated in advance by the Government and the Contractor to have minimal impact on the patients.

13. RECORDS MANAGEMENT

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [FACILITY] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [FACILITY] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [FACILITY] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [FACILITY] policy.

8. The Contractor shall not create or maintain any records containing any non-public [FACILITY] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [FACILITY] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [FACILITY] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SPS Utility (Blended) Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) Test - 2 locations per quarter Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

SPS Critical Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) - 2 locations per month

POP Begin: 05-01-2026 POP End: 04-30-2027

SPS Utility (Blended) Water Bacteria Test - 5 samples per quarter

POP Begin: 05-01-2026 POP End: 04-30-2027

SPS Critical Water Bacteria Test - 5 samples per month

POP Begin: 05-01-2026 POP End: 04-30-2027

SPS Critical Water Endotoxin Test - 5 samples per month

POP Begin: 05-01-2026 POP End: 04-30-2027

SPS Steam Chemistry (pH, Conductivity, Total Alkalinity, Total hardness) Test - 1 location per quarter

POP Begin: 05-01-2026 POP End: 04-30-2027

Legionella Analysis - 20 samples per Quarter

POP Begin: 05-01-2026 POP End: 04-30-2027

Dental Water Analysis - 32 samples per Quarter

POP Begin: 05-01-2026 POP End: 04-30-2027

SPS Utility (Blended) Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) Test - 2 locations per quarter Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028

SPS Critical Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) - 2 locations per month

POP Begin: 05-01-2027 POP End: 04-30-2028

SPS Utility (Blended) Water Bacteria Test - 5 samples per quarter

POP Begin: 05-01-2027 POP End: 04-30-2028

SPS Critical Water Bacteria Test - 5 samples per month

POP Begin: 05-01-2027 POP End: 04-30-2028

SPS Critical Water Endotoxin Test - 5 samples per month

POP Begin: 05-01-2027 POP End: 04-30-2028

SPS Steam Chemistry (pH, Conductivity, Total Alkalinity, Total hardness) Test - 1 location per quarter

POP Begin: 05-01-2027 POP End: 04-30-2028

Legionella Analysis - 20 samples per Quarter

POP Begin: 05-01-2027 POP End: 04-30-2028

Dental Water Analysis - 32 samples per Quarter

POP Begin: 05-01-2027 POP End: 04-30-2028

SPS Utility (Blended) Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) Test - 2 locations per quarter Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029

SPS Critical Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) - 2 locations per month

POP Begin: 05-01-2028 POP End: 04-30-2029

SPS Utility (Blended) Water Bacteria Test - 5 samples per quarter

POP Begin: 05-01-2028 POP End: 04-30-2029

SPS Critical Water Bacteria Test - 5 samples per month

POP Begin: 05-01-2028 POP End: 04-30-2029

SPS Critical Water Endotoxin Test - 5 samples per month

POP Begin: 05-01-2028 POP End: 04-30-2029

SPS Steam Chemistry (pH, Conductivity, Total Alkalinity, Total hardness) Test - 1 location per quarter

POP Begin: 05-01-2028 POP End: 04-30-2029

Legionella Analysis - 20 samples per Quarter

POP Begin: 05-01-2028 POP End: 04-30-2029

Dental Water Analysis - 32 samples per Quarter

POP Begin: 05-01-2028 POP End: 04-30-2029

SPS Utility (Blended) Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) Test - 2 locations per quarter Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030

SPS Critical Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) - 2 locations per month

POP Begin: 05-01-2029 POP End: 04-30-2030

SPS Utility (Blended) Water Bacteria Test - 5 samples per quarter

POP Begin: 05-01-2029 POP End: 04-30-2030

SPS Critical Water Bacteria Test - 5 samples per month

POP Begin: 05-01-2029 POP End: 04-30-2030

SPS Critical Water Endotoxin Test - 5 samples per month

POP Begin: 05-01-2029 POP End: 04-30-2030

SPS Steam Chemistry (pH, Conductivity, Total Alkalinity, Total hardness) Test - 1 location per quarter

POP Begin: 05-01-2029 POP End: 04-30-2030

Legionella Analysis - 20 samples per Quarter

POP Begin: 05-01-2029 POP End: 04-30-2030

Dental Water Analysis - 32 samples per Quarter

POP Begin: 05-01-2029 POP End: 04-30-2030

SPS Utility (Blended) Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) Test - 2 locations per quarter Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031

SPS Critical Water Chemistry Test (pH, Conductivity, Total Alkalinity, Total hardness) - 2 locations per month

POP Begin: 05-01-2030 POP End: 04-30-2031

SPS Utility (Blended) Water Bacteria Test - 5 samples per quarter

POP Begin: 05-01-2030 POP End: 04-30-2031

SPS Critical Water Bacteria Test - 5 samples per month

POP Begin: 05-01-2030 POP End: 04-30-2031

SPS Critical Water Endotoxin Test - 5 samples per month

POP Begin: 05-01-2030 POP End: 04-30-2031

SPS Steam Chemistry (pH, Conductivity, Total Alkalinity, Total hardness) Test - 1 location per quarter

POP Begin: 05-01-2030 POP End: 04-30-2031

Legionella Analysis - 20 samples per Quarter

POP Begin: 05-01-2030 POP End: 04-30-2031

Dental Water Analysis - 32 samples per Quarter

POP Begin: 05-01-2030 POP End: 04-30-2031

SECTION C - SOLICITATION PROVISIONS

C.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) (DEVIATION OCT 2025) C.2 ADDENDUM to 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

ELIGIBILITY

This procurement is unrestricted. Any offeror eligible to receive Federal Government contracts may submit a quote.

See 52.212-2 Evaluation – Commercial Items for basis of award

QUOTE PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein for quote submissions. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

FAILURE TO PROVIDE ANY OF THE INFORMATION REQUESTED IN THIS SECTION MAY RESULT IN YOUR QUOTE BEING EXCLUDED FROM FURTHER CONSIDERATION FOR AWARD.

1. Required Documentation Offerors shall submit quote by email to Laura.Broacha@va.gov by the solicitation due date. Please limit graphics or excessive large files during quote submission.

As part of their quote, offerors shall submit the following information:

(a) File 1: Price Quote and Fill-ins Contractor must provide firm-fixed pricing for all line items listed in the Price Schedule for Priced Period One and all four (4) subsequent one-year priced periods. If the Price Schedule is not completed entirely, or the offeror indicates additional/variable pricing fees, the entire quote may be considered unacceptable, and the offeror could be ineligible for award. Content for this quote shall include:

· SF 1449 with completed blocks 17a, 30a, 30b, and 30c on Page 1.

· Fill in Contractor Information of Page 2.

· Acknowledgement of Amendments on Page 2, if applicable.

· Completed Provision fill-ins for FAR 52.209-7 (if applicable).

· Completed Provision fill-ins for FAR 52.204-24.

· Completed Price Schedule (Complete for all five Priced Periods).

(b) File 2: Prior Experience and Additional Requirements

The quoter must provide documentation showing a minimum of three (3) years’ experience by providing a narrative of their experience in performing water sampling and testing per the SOW that proves they have been providing this service for the past three (3) years. At a minimum, this narrative was to include:

· Demonstrate, at a minimum, three (3) consecutive years’ experience performing water sampling and testing services of similar scope, size, and complexity to the services outlined in the solicitation.

(c) File 3: Technical Capabilities: The quoter must submit the following documentation with their quote:

· Field Service Technician Certifications and training.

· Detailed Standard Operating Procedures for water sample collection, transportation, and storage that demonstrate proficiency in collecting samples using sterile techniques to avoid contamination.

· Certification from the CDC Environmental Legionella Isolation Techniques Evaluation (ELITE) Program.

· Proof of Laboratory certification and environmental microbiology accreditation by a nationally recognized accrediting body (e.g., EMLAP, NELAP).

· Experience with AAMI ST 108 sampling and testing frequency.

· Provide a schedule of service when the work is to be performed and completed to meet the requirements in the Statement of Work (SOW).

(d) Veteran Owned Small Business Status: The Government will only accept quotes received from SDVOSB vendors.

NOTE: Offerors must complete the certifications found at VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction found on page 65/66. The Government will not consider offers from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

SDVOSB joint ventures are eligible for consideration so long as the requirements of VAAR 819.7003(c) are met and are reminded to submit their socioeconomic status as provided in FAR 52.212-3(c) and FAR 52.219-1(c), in accordance with the authority of FAR 52.204-8(d) and FAR 52.212-3(b).

*VA has a maximum allowable incoming email size limitation including attachments of seven megabytes. Offerors submitting responses via email which exceed seven megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven megabytes.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

C.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

C.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION OCT 2025)

C.5 ADDENDUM…