36C25226Q0087.docx

Sources Sought Notice

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Erica Grimslid Erica.Grimslid@va.gov

PLACE OF PERFORMANCE

Department of Veterans Affairs

Dental

5000 W National Avenue

Milwaukee WI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Removable Dental Appliances - Fabricate, Repair, and Supply Removable Dental Prosthetics Notice Type: Sources Sought NAICS Code: 339116 – Dental Laboratories PSC Code: 6520 – Dental Instruments, Equipment and Supplies Introduction:

This is a Sources Sought Notice issued solely for market research and planning purposes. It does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP), nor does it guarantee a future solicitation or contract award.

The Department of Veterans Affairs (VA) is seeking qualified sources that can provide Removable Dental Appliances - Fabricate, Repair, and Supply Removable Dental Prosthetics that can meet the Government’s minimum technical requirements.

Statement of Work for Removable Dental Prosthetics Background:

The Dental Clinic requires a contractor to provide all supplies, labor, supervision, tools and equipment to fabricate, repair, and supply Removable Dental Prosthetics on an “as needed” basis for a patient population requiring extensive Prosthodontic care.

Objective:

The purpose of this acquisition is to ensure availability and consistency of the requested services for facility use through a service contract for the duration of the ordering period.

Scope & Requirements:

1. Services for removable dental prosthetics will include but are not limited to the following:

· Complete dentures (including bite rims, set-up, processes & finish)

· Cast partial dentures (including frameworks, set-up, process and finish)

· All acrylic partial dentures (including those which require wrought wire clasps, with set-up, process & finish)

· Complete and partial denture repair and strengthener

· Complete and partial denture relines and rebases

· Thermosplastic mouth guards

· Acrylic night guards

· Versacryl splints & prostheses

· Must be able to process traditional, Lucitone, and Ivocap injection mold

· Contractor must be able to laser weld

· The contractor will possess ARTEX articulator systems calibrated to the articulators at the Milwaukee VAMC Dental Clinic to eliminate shipping of articulators to the contractor and back.

· Patient Name is required on all dentures/partials in the denture base.

2. Turnaround times for completion:

· Turn-around time required for each type of fabrication or repair from receipt at lab until back at the Milwaukee VAMC shall be within the time frames listed below. In case of longer turn-around times, the Contracting Officer’s Representative (COR) must be made aware of the delay before the maximum number of days has expired.

· Dentures & Trays: 5 to 10 business days

· Denture Repair/Rebase/Reline: 1 to 2 business days

3. Rework & Warranty:

· The contractor will provide items that meet the esthetic and functional requirements of the patient.

· The contractor will, at no additional expense to the VA, remake all dental items that are deemed incorrect or flawed due to contractor error.

4. Ordering:

· An order is defined as one prescription “or script” sent to the vendor via phone.

· The dentist or a representative will follow up with the phone order with an email. Only Milwaukee VAMC dentists are authorized to “order” from this contract and therefore have been delegated ordering authority.

· Upon award, the Milwaukee VAMC will provide the contractor with a list of current dentists.

· Milwaukee VAMC dentists will provide a legible dental prescription to the contractor.

· The contractor shall follow the Milwaukee VAMC dentists’ prescription/instructions on the type of dental fabrication or repair that is necessary.

· If a prescription is not legible or clearly understood, the contractor must contact the VAMC dentist who wrote the prescription for clarification within 48 hours of receiving the prescription.

· The contractor may work collaboratively with and provide recommendations to Milwaukee VAMC dentists, at no additional cost to the VA, on options that would work better than what was initially prescribed. However, final approval of prescriptions and changes shall reside with the Milwaukee VA dentists.

· The contractor will be required to pour all secondary impressions, some of which will require boxing of the impression and the use of vacuum pouring done by the lab.

· Contractor will use procedures, techniques, and current technology which are industry standards in the performance of this contract.

· Contractor will follow all rules and regulations set by the FDA, the State of Wisconsin, and any other regulatory body. It is solely the responsibility of the Contractor to ensure that all rules, laws, regulations, etc. are adhered to in the performance of this contract.

· The services to be performed by the contractor will be performed in accordance with dental laboratory industry standards practice and the National Association of Dental Laboratories (NADL) or similar certification or accreditation body.

· Contractor must obtain all necessary licenses and/or permits regarding the construction and laboratory work to construct dentures.

Deliverables or Deliver Schedule:

The contractor will have the option to either pick up and deliver cases to the Milwaukee VAMC or to have them shipped to and from the Milwaukee VAMC. Pick-ups and deliveries must be made between the hours of 8:00am and 4:30pm and at no additional cost to the VA. If the contractor chooses shipping to and from the Milwaukee VAMC, packaging & shipping costs must be included in the cost per line item. The contractor will not be allowed to invoice for shipping costs as a separate line item.

Cases shipped to and from the contractor should be packaged according to the following guidelines:

· Remove dies from models, wrap in foam rubber, and place in plastic containers

· Wrap all components individually in bubble wrap and secure

· Pack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment

· Identify the specific type of tooth and/metal used in each prosthesis with the shipment

· All completed cases will be disinfected and returned to the Dental Clinic via Next Day Shipment at the contractor’s expense Invoices:

· The contractor will invoice Milwaukee VA monthly in accordance with 852.232-72.

· Monthly invoices shall be itemized by prescription and date.

· Invoices shall make clear the date item was ordered, date the item was shipped, and include the description of the item.

Period of Performance:

The ordering period for the base year shall begin on 01/01/2026 and shall end on 12/31/2026. During the one-year ordering period, the ordering ceiling shall be set prior to award, and the contractor shall not exceed that value. Any order done over that dollar value may not be reimbursed. Only upon receiving a modification or a notice to proceed shall the Contractor continue to provide these services to the Milwaukee VAMC.

Evaluation Factors – Removable Dental Prosthetics

FACTOR 1 – GEOGRAPHIC ACCESSABILITY

· Laboratory must be able to be within 45 miles of the Clement J. Zablocki VA Medical Center (5000 W. National Avenue, Milwaukee, WI 53295) to allow dental Veteran patients to present to the dental laboratory for custom dental prosthetic shade matching. This accessibility will mitigate hardship upon Veterans in the delivery of quality care outcomes.

· The laboratory will possess articulators calibrated to the articulators at the Milwaukee VAMC to eliminate shipping of articulators to the contractor and back. The laboratory shall be able to facilitate calibration of articulators as needed within a 48-hour time frame when provided on pick up from the VA dental lab.

· The contractor will have the option to either pick up and deliver cases to the Milwaukee VAMC or to have them shipped to and from the Milwaukee VAMC.

· Pick-ups and deliveries must be made between the hours of 8:00am and 4:30pm and at no additional cost to the VA.

· If the contractor chooses shipping to and from the Milwaukee VAMC, packaging & shipping costs must be included in the cost per line item. The contractor will not be allowed to invoice for shipping costs as a separate line item.

FACTOR 2 – TIME BOUND FACTORS

· Turn-around time required for each type of fabrication or repair from receipt at lab until back at the Milwaukee VAMC shall be within the time frames listed below. In case of longer turn-around times, the Contracting Officer’s Representative (COR) must be made aware of the delay before the maximum number of days has expired.

· Complete and partial dentures: 5 to 10 business days

· Denture Repair: Same day-1 business day

· Relines/rebases: 1 to 2 business days

· Laboratory must have ability to accomodate same-day pick up and receive polyether and polyvinyl siloxane impressions and have models poured within 24-hour time frame to avoid distortion and accuracy of final prosthesis.

FACTOR 3 – PAST PERFORMANCE (Rated as ACCEPTABLE or UNACCEPTABLE)

· If the Contracting Officer deems it necessary, (per D&F), Vendors, must provide evidence of their “relevant experience” performing the work described. Identify Federal, State, and Local Government and private contracts that are similar in scope and size. References should include no more than three (3) references of on-going contracts or those completed within the last three (3) years. Include information that depicts contract compliance, financial stability and efficiency, and customer satisfaction. The list of references should include the following at a minimum:

· Name of Reference/Business and the Contract Number

· Contact person name and phone number and email address

· Services for removable dental prosthetics will include but are not limited to the following:

· Complete dentures (including bite rims, tooth set-up, processes & finish)

· Conventional cast partial dentures (including frameworks (CrCo), tooth set-up, process and finish)

· Specialty friction grip cast frameworks

· DuraFlex acrylic partial dentures (including those which require wrought wire clasps, with set-up, process & finish)

· Ivocap ethnic shades (coe-lor shades)

· Complete and partial denture repair

· Complete and partial denture relines and rebases

· Heat processed clear acrylic nightguards with heat cured Versacryl intaglio

· Capability of opaquing metal frameworks (silicoating)

· Electroplating frameworks and bars

· Rotational path partial dentures

· Swing lock partial dentures

· Ability to accurately incorporate precision attachments into prostheses

· Able to provide wrought wire in multiple gauges and materials

· Fabrication of Twin-Flex Clasps for partial dentures

· Patient custom shade matching acrylic and denture teeth

· Fits and finishes all partial denture frameworks and acrylic night guards to duplicate casts prior to master cast

· Ability to laser weld partial denture frameworks

· Ability to process implant supported fixed partial dentures

· Ability to process or stack composite onto metal frameworks.

· Custom resin enhanced implant supported prostheses

· Dentures (full, acrylic partial, cast partial):

· The contractor will possess Artex and Panadent articulators calibrated to the articulators at the Milwaukee VAMC to eliminate shipping of articulators to the contractor and back.

· The contractor will be able to calibrate Artex and Panadent articulators

FACTOR 4 – QUALITY FACTORS

· Cases shipped to and from the contractor should be packaged according to the following guidelines:

· Wrap all components individually in bubble wrap and secure

· Pack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment

· Identify the specific type of tooth and/metal used in each prosthesis with the shipment

· All completed cases will be disinfected and returned to the Dental Clinic via Next Day Shipment at the contractor’s expense

· Acceptable supplies for removable prosthodontics include:

· Unless otherwise indicated, all acrylics will be heat cured injection molded polymethymethacrylate (Ivocap)

· Acceptable teeth for removable prosthodontics (anteriors & posteriors) include:

· Portrait IPN

· Ivoclar Blue line

· Enigma

· Mondial

· Vita

· Patient Name is required on all dentures/partials in the denture base.

· Contractor shall only use Cobalt Chrome for metal frameworks for removable dental prostheses

· The services to be performed by the contractor will be performed in accordance with dental laboratory industry standards practice and the National Association of Dental Laboratories (NADL) or similar certification or accreditation body.

· Contractor must obtain all necessary licenses and/or permits regarding the construction and laboratory work to construct dentures.

Submission Instructions:

Interested vendors must submit the following information via email to Erica Grimslid at Erica.Grimslid@va.gov no later than November 12, 2025, at 5:00 PM EST:

· Company name, address, and DUNS/UEI number

· Business size and socio-economic status (e.g., SDVOSB, VOSB, WOSB, etc.)

· Product brochure or technical documentation showing how the proposed item meets or exceeds the salient characteristics

· Past performance or experience providing similar systems

· GSA/FSS contract number (if applicable) Disclaimer:

This notice is for informational purposes only and does not obligate the Government to issue a solicitation or award a contract. The Government will not reimburse any costs associated with responding to this notice. Responses will be used solely to determine the availability of qualified sources.

Sources Sought Notice