36C25226Q0083.docx
DOCX document 30 KB Posted
- Attached to
- W065-- GI scope contract Sources Sought
- Solicitation number
- 36C25226Q0083
About this file
This document is a Sources Sought Notice for the Department of Veterans Affairs (VA) seeking qualified businesses to lease endoscopic medical equipment for the Hines VA Medical Center (VAMC) in Hines, IL. The solicitation seeks responses from Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), small businesses, or other small businesses to provide a comprehensive lease of medical imaging equipment, including ELUXEO endoscopic video imaging systems, Fujifilm colonoscopes and gastroscopes, medical grade monitors, and associated accessories.
The solicitation (Solicitation Number: 36C25226Q0083) requires interested firms to submit detailed responses by 8:00 am Central Time on November 12, 2025, to Ryan Nugent at Ryan.Nugent@va.gov. Respondents must provide company details, contact information, federal contract numbers, SAM ID, tax ID, business category, a capability statement, and manufacturer authorization documentation. The procurement falls under NAICS Code 532490 with a size standard of $40.0 million, and requires compatibility with specific software systems including PROVATION, ORACLE (Cerner), CPRS, and Windows 10 or newer.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C25226Q0083_1.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Sources Sought GI scope lease Sources Sought for the Hines VAMC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0083 |
| RESPONSE DATE/TIME/ZONE |
| 11-12-2025 8:00 am CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| W065 |
| NAICS CODE* |
| 532490 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Ryan Nugent Ryan.Nugent@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Edward Hines, Jr. VA Hospital |
Hines, IL 60141-5000
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.
The NCO 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214, is performing market research to determine if there is a sufficient number of qualified: (1) Service Disabled Veteran Owned Small Business (SDVOSB); (2) Veteran Owned Small Business (VOSB); or (3) Small or emerging small business firms, or (4) Other Than Small business firms, to provide a lease of Flexible GI scope, video processors, and light sources to the Hines, IL VAMC General Requirements:
Brand Name or Equal leased products will be evaluated The listed parts are known to meet the government’s needs products meeting all the salient characteristics will be considered Submit responses to the Contracting Specialist, Ryan Nugent at Ryan.Nugent@va.gov no later than 8:00 am (Central Standard Time), 12/NOV/2025.
ELUXEO Endoscopic Video Imaging System High Definition Video Processor ELUXEO Endoscopic Video Imaging Light Source with 4 LED Multi-Light Technology Endoscopic Ultrasound Processor with Elastography and Trackball Keyboard (CP-1TB) Fujifilm Ultra Slim Video Colonoscope Fujifilm High-Resolution Video Colonoscope Fujifilm Video Routine Colonoscope Fujifilm Ultra Slim Video Gastroscope Fujifilm High-Resolution Video Therapeutic Video Gastroscope Fujifilm High-Resolution Video Gastroscope Fujifilm Endoscopic Ultrasonic Scope (Radial Scan) Fujifilm Endoscopic Ultrasonic Scope (Curved Linear Array Scan) Fujifilm Flexible Duodenoscope FujiFilm Dual Channel Gastroscope Dual Channel Gastroscope/Sigmoidoscope Eizo 32" LED Medical Grade Monitor 26" HD Medical Grade IPS LED Monitor
MONITOR ROLL STAND WITH KEYBOARD TRAY
FS-1 Footswitch for Processing Platforms RS232C Cross Cable
RC-102-6 TRIGGER CABLE FOR COMPUTERS
RC-102-25 Processor remote to computer serial port – BNC to 9 pin CC6-101 Interface Connection Cable between SU-1/SU-1 Platinum/SU-8000 and Eluxeo/EPX-4440HD All Inclusive Service Contract Monthly All Inclusive Service Contract Monthly One Year Term
Salient Characteristics:
Salient Characteristics of Endoscopy Scopes Used in GI and Pulmonary Medicine Endoscopy scopes are sophisticated diagnostic and therapeutic instruments designed to visualize, assess, and perform interventions within the gastrointestinal and respiratory tracts. While all scopes share core components—such as a flexible insertion tube, optical imaging system, suction/insufflation channels, and working channels—specific characteristics vary based on anatomical application and procedural requirements.
I. General Shared Characteristics
| Feature |
| Description |
| Purpose |
| Flexible insertion tube |
| Long, steerable shaft with variable stiffness |
| Allows navigation through natural body lumens with minimal trauma |
| High-definition optical imaging |
| Fiberoptic or digital chip-on-tip technology |
| Provides detailed visualization of mucosal surfaces for accurate diagnosis |
| Working channel(s) |
| Channel(s) that allow passage of accessories (forceps, snares, brushes, needles) |
| Enables both diagnostic sampling and therapeutic intervention |
| Suction and irrigation capabilities |
| Integrated vacuum and flushing capabilities |
| Maintains clear visualization and manages secretions |
| Insufflation (air/CO₂) |
| Controlled lumen expansion |
| Enhances visualization by opening natural tissue planes |
| Ergonomic control head |
| Allows angulation, suction control, air/water functions |
| Ensures precise scope maneuverability and operator comfort |
| Reprocessable design |
| Constructed for high-level disinfection/sterile processing |
| Ensures infection control and VA regulatory compliance |
II. GI Scopes (Gastroenterology Service)
| Scope Type |
| Key Characteristics |
| Primary Applications |
| Gastroscope (Upper Endoscope) |
| Short to medium length, small diameter, wide field visualization, CO₂ insufflation standard |
| Esophagogastroduodenoscopy (EGD): evaluation of esophagus, stomach, and duodenum; biopsy; hemostasis; dilation |
| Colonoscope |
| Longer insertion length, variable stiffness shaft, large working channel for therapeutic tools |
| Colonoscopy: detection/removal of polyps, management of GI bleeding, surveillance for IBD and malignancy |
| Duodenoscope (Side-viewing) |
| Side-angle viewing system and elevator mechanism in distal tip |
| ERCP: cannulation of bile & pancreatic ducts, stone removal, stenting |
| Enteroscope |
| Extended length for small bowel navigation, may interface with balloon-assisted systems |
| Deep small bowel evaluation for obscure GI bleeding or mucosal disease |
III. Pulmonary Scopes (Bronchoscopy Service)
| Bronchoscope Type |
| Key Characteristics |
| Primary Applications |
| Flexible Bronchoscope |
| Narrow diameter for airway passage, superior steering control, suction & lavage capability |
| Airway inspection, secretion clearance, BAL, bronchial biopsies, foreign body retrieval |
| Video Bronchoscope |
| High-resolution digital imaging with improved mucosal detail |
| Advanced diagnostic bronchoscopy and tumor evaluation |
| Therapeutic Bronchoscope |
| Larger working channel to accommodate instruments (cryoprobes, argon plasma probes) |
| Endobronchial therapy, airway stent placement, tumor debulking |
| Ultrasound Bronchoscope (EBUS) |
| Integrated radial/endobronchial ultrasound transducer with sampling needle capability |
| Mediastinal lymph node mapping, minimally invasive staging and tissue diagnosis |
Key Differences Between GI and Pulmonary Scopes
| Category |
| GI Scopes |
| Pulmonary Scopes |
| Anatomical Pathway |
| GI lumen (alimentary tract) |
| Tracheobronchial airway tree |
| Diameter & Length |
| Larger diameters, longer insertion lengths |
| Smaller diameters with more delicate distal steering |
| Insufflation |
| CO₂ commonly used for comfort and mucosal expansion |
| Air and suction control vital for maintaining airway patency |
| Contamination Risk |
| High risk with duodenoscopes (elevator mechanism) requiring enhanced reprocessing workflow |
| Risk related to airway secretions—strict HLD required across all scopes |
| Therapeutic Complexity |
| ERCP carries highest procedural complexity |
| EBUS and endobronchial laser/cryotherapy represent higher pulmonary complexity |
Software requirements:
Must be compatible with the following software:
· PROVATION
· ORACLE (Cerner)
· CPRS
· WINDOWS 10 or newer All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Address.
3. Point of contact (name/title/telephone number/e-mail address).
4. FSS / SEWP Contract number, if applicable.
5. SAM Unique ID number.
6. Tax ID number.
7. Indication of which business category (SDVOSB, VOSB, Small Business or Other Than Small Business) for which the organization qualifies.
8. A capability statement that addresses the organization’s qualifications and ability to provide the requirement depicted above.
9. Documentation from manufacturer (i.e. correspondence from manufacturer) of your firm being an authorized distributor for the manufacturer.
Submit responses to the Contracting Specialist, Ryan Nugent at Ryan.Nugent@va.gov no later than 8:00 am (Central Standard Time), 12/NOV/2025.
36C25226Q0083 GI Scope Lease shall be referenced on all correspondence regarding this announcement.
TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
The NAICS Code 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, is applicable to this acquisition; the size standard is $40.0 million. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
File details come from the government source that posted it. Updated .