36C25225R0007_2.docx

Award Notice

GENERAL INFORMATION

BASE NOTICE TYPE

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Kristi Kluck Kristi.Kluck3@va.gov 414-844-4879

AWARD INFORMATION

LINE ITEM NUMBER

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

STATEMENT OF WORK

Project 578-24-004 Asbestos Containing Materials (ACM) Testing & Monitoring IDIQ

I. TESTING AND MONITORING CONSTRUCTION SERVICES

A. Provide hazardous materials abatement Testing & Monitoring (T&M) services during construction renovation projects. IDIQ T&M Contractor shall act as VA 3rd party agent and provide oversight, inspections, as well as submittal and workplan reviews for abatement operations as provided by the General Contractor, abatement specialty sub-contractor and their T&M oversight specialist. T&M Contractor shall remain onsite during all abatement operations and perform inspections, background tests, daily sampling (as required) and testing, and final clearance reports according to each Task Order SOW.

B. All work will be for the Hines VA Hospital, Hines, Illinois. Task orders shall be based on individual projects and may be issued for a period of five (5) calendar years from date of award. Individual task orders shall not exceed a maximum value of $300,000.00 or be less than a minimum value of $2,000.00. The minimum guaranteed value of the contract shall be $5,000.00 for the contract period. The total maximum value of the contract is $750,000.00. The Contracting Officer will accomplish appointment of a COR.

C. Issuance of a Task Order shall not be affected until agreement has been reached by the T&M Contractor and the Contracting Officer. Work to be performed shall begin after issuance of the Task Order.

D. The services to be supplied shall include:

1. Cost to be based on salary rates as specified.

2. A statement that Testing & Monitoring (T&M) can be completed during the abatement sub-contractor’s intended schedule.

3. Daily reports shall be submitted to the Contracting Officer’s Representative (COR).

4. Payment shall be based on percentage of work completed for each Task Order.

5. Visits to the site, holding conferences and discussions with the Government representatives, and any other action required to obtain the necessary data.

6. Review of construction drawings, specifications, submittals, RFIs and other pertinent documents prior to work beginning.

7. Preparation deliverables during the construction (abatement) period.

8. The T&M Contractor shall employ professional personnel to perform the services required. No substitution of assigned personnel to be made without the advance written approval of the Contracting Officer.

II. DESCRIPTION OF SERVICES

A. The intent of each Task Order will be to provide standard environmental samples, inspections, testing, oversight, and monitoring services during the hazardous materials (asbestos) remediation (abatement) performed as part of each renovation construction contract. Professional Industrial Hygienist services meeting this requirement shall be provided during the asbestos remediation contractor’s scheduled abatement work. The work will take place at the Hines VA Hospital, Hines, Illinois B. T&M tasks are detailed clearly in Specification Section 02 82 11 – Traditional Asbestos Abatement, Section 2.2 -Monitoring, Inspection, and Testing and are summarized below:

1. Establish background levels prior to initiation of abatement activities.

2. Inspect the abatement contractor’s containment prior to hazardous materials abatement activities commencing.

3. Perform continuous air monitoring, inspection and testing outside the regulated area during abatement work.

4. Perform unannounced visits to spot check overall compliance by the abatement contractor to the plans and specifications.

5. Support the COR in the review and evaluation of abatement contractor submittals, reports, manifests, or RFIs.

6. Perform a final inspection and testing of a decontaminated area after the abatement work.

7. Issue a formal certificate of decontamination for the project area as well as a final report.

C. The T&M Contractor shall familiarize themselves with the contract specifications regarding this project and ensure that abatement and T&M services meet these requirements. VA will provide individual contract documents included hazardous abatement plans, specifications, submittals and RFIs pertinent to the project to the T&M Contractor as part of each Task Order request.

D. The T&M Contractor shall allocate his work effort to fit in with the General Contractor’s (GC) schedule. The GC’s schedule is the limiting factor for the work.

E. The T&M Contractor shall furnish all materials, equipment and personnel necessary to accomplish this work as defined. This work shall be performed in accordance to Federal, State and Local regulations, Occupational Safety and Health Administration (OSHA) & United States Environmental Protection Agency (EPA) requirements, and VA Guidelines.

F. Minimum Qualifications:

1. The T&M Contractor shall provide at least one (1) qualified Professional Industrial Hygienist (PIH) and the necessary support personnel to perform the requirements of each Task Order.

2. The term PIH is a government-specific term meaning an individual who has professional experience as a practicing and certified industrial hygienist. For the purposes of this contract and each subsequent Task Order, it is required that this PIH have a State of Wisconsin certification as an asbestos inspector and supervisor. This must be documented in the proposal (include copy of State Certification).

3. Laboratory testing shall be completed by an AIHA (American Industrial Hygiene Association) accredited laboratory. Bulk sampling (as required by Task Order SOW) shall be completed by a NVLAP (National Voluntary Laboratory Accreditation Program) approved laboratory.

4. The Government reserves the right to approve or disapprove personnel based on the position requirements stated in the proposal.

5. The Government will not exercise any supervision or control over T&M Contractor employees performing work under the contract. Such employees shall be accountable solely to the T&M Contractor, not the Government. The T&M Contractor, in turn shall be accountable to the Government for contractor employees.

6. The T&M Contractor shall not conduct abatement or testing and monitoring services for the General Contractor in the performance of each Task Order.

III. TASK ORDER PROCEDURE

A. As the need for T&M services covered by this contract may arise, the Government will issue to the T&M Contractor a draft Task Order Statement of Work (SOW) with all necessary documentation or project requirements under cover of a written request for a proposal to perform the required services.

B. The T&M Contractor shall promptly submit a proposal which includes a detailed cost or pricing breakdown on VA Form 10-6298 including a cover letter on contractor’s letterhead.

C. When agreement has been reached on services to be performed, fee, and time for completion, the parties shall execute a Task Order to this contract, reflecting all terms agreed upon.

D. If agreement cannot be reached, neither party will be under any obligation to the other, with respect to the services covered by the draft Task Order.

E. No work shall be performed on an individual Task Order until the Contracting Officer has signed the Task Order.

IV. CONTRACT ITEM

Task Orders under this contract may be mutually signed by the T&M Contractor and the Contracting Officer at any time within the contract period, provided that the total contract amount and the maximum contract amount for one project are not exceeded. The actual performance of the work may extend beyond the contract period.

V. STANDARD SERVICES

A. The T&M Contractor shall:

1. Review and recommend to the Government the approval or rejection of shop drawings, samples, work plans, submittals, equipment lists, and data applicable during the abatement period.

2. Report directly to the VA and shall ensure the construction contractor and the construction contractor’s subcontractors adhere to the abatement and testing requirements of the contract.

3. Furnish progress reports of the work daily (i.e. Employee/Vendor Service Report or ESR). Daily Log to include personnel onsite, work completed, inspections, samples taken. Minimum information on ESR shall include:

a. Name of Contractor.

b. Name of Field Service Employee (FSE) who performed services.

c. Contractor service ESR number/log number.

d. Date, time (starting and ending), equipment downtime, and hours on-site.

e. VA purchase order number.

f. Work completed to include location, equipment and materials used.

g. Signatures of the FSE performing the services and the VA employee who witnessed the services described.

4. Closely coordinate work performed with the related work of the General Contractor, abatement sub-contractor, the abatement sub-contractor’s T&M specialist and Government staff personnel (Safety Department, Asbestos-Team).

5. Promptly report to the COR and Contracting Officer any ambiguities or discrepancies found in the project requirements, criteria, or documents, involving T&M Contractor work or the work of the Government.

6. Visit the project sites, hold (telephone) conferences and discussions with the Government representatives, and take such other action as may be necessary to complete the work as detailed in the SOW for each Task Order.

7. Review General Contractor’s abatement reports and final manifests to assist the VA in determining final abatement quantities.

8. Report results from testing activities to the VA according to the below Turn Around Time (TAT) standards:

a. Sample Analysis Air (asbestos): Report in 12-hours or less

b. Verbal Reports shall be provided once T&M Contractor receives results. Written report shall be completed within 7-10 days after results are received.

9. Provide a Final Report, including and incorporating VA Form 0018 “Industrial Hygiene Sampling Data” tabbed in the following format:

a. Executive Summary

b. Purpose/Problem Statement

c. Inspection results and recommendations for contractor to correct or accomplish

d. Sampling and Analytical Methods

e. Sampling Locations and Agents

f. Sampling Results by Location and Individual

g. OSHA, American Association of Government Industrial Hygienists (ACGIH), or National Institute of Occupational Safety and Health (NIOSH) Recommendations, on Exposure Levels

h. Conclusions and Recommendations

B. The Government shall:

1. Furnish a Task Order SOW specifying the specific services to be performed by the T&M Contractor.

2. Provide background information (drawings, specifications, quantities, submittals, RFIs, abatement schedule, contractor contact information [GC, abatement contractor and abatement contractor T&M specialist]) or other information as requested by the T&M Contractor.

3. Review and comment on all material delivered to the Government as part of each Task Order.

4. Obtain bids, award contracts, provide final approvals of materials and submittals, and administer and inspect the construction when required.

5. Plan to issue Task Order Notice to Proceed in conjunction with GC mobilization to not impact the General Contractor’s schedule.

VI. KEY PERSONNEL

The T&M Contractor shall employ the required professional personnel to perform the services required under this contract and each Task Order. Work shall not be sub-contracted without prior approval of the Contracting Officer. No substitution will be made without the advance written approval of the Contracting Officer and the T&M Contractor shall provide a written explanation of the necessity for the change. No increase in salary rates will be allowed when personnel substitution is authorized.

VII. FEE AND PAYMENT

A. The Government shall pay the T&M Contractor for all services and materials outlined in this contract. The actual fee will be established by subsequently issued Task Orders.

B. Task Order fees are based on the Price Schedule for Services and unit costs are based on the Turn Around Times to provide deliverables.

C. No Task Order for a specific individual project shall exceed $300,000. Task Order minimum amount shall be $2,000.

D. The fee for each Task Order shall be paid based on the percentage of services completed and approved by the Government. Completion of Task Orders shall constitute final payment for all services furnished in connection with the Task Order under this contract.

E. The T&M Contractor shall furnish the Government with a release of all claims against the Government, other than such claims as the T&M Contractor may expect for each Task Order issued. In this instance the amount of each expected claim shall be clearly and accurately described by the T&M Contractor to the Contracting Officer.

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*= Required Field Award Notice