36C25225Q0554.docx
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- Solicitation number
- 36C25225Q0554
About this file
This is a Sources Sought Notice for Catholic Priest Services at the William S. Middleton Memorial Veterans Affairs (VA) Hospital in Madison, Wisconsin. The Department of Veterans Affairs' Great Lakes Acquisition Center is seeking an Ordained Roman Catholic Priest to provide religious services, including conducting weekly Mass, holiday services, and supporting veteran spiritual care. The contractor will work 10 hours per week, performing duties such as providing sacraments, attending chaplain meetings, responding to patient and staff requests, and maintaining communication with hospital chaplain services.
Key requirements include the priest being affiliated with the Archdiocese for the Military Services, USA, proficient in English, computer literate, and able to document patient interactions electronically. The solicitation (36C25225Q0554) has a response deadline of July 14, 2025, at 10:00 AM Central Time, with responses to be submitted via email to Justin Lemke. The procurement may be set aside for a small business socioeconomic contracting program or proceed through full and open competition, with the NAICS code 813110. The notice emphasizes that this is a market research effort to determine potential service providers and does not constitute a formal solicitation.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Catholic Priest Services at the William S. Middleton VAMC in Madison, WI. |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25225Q0554 |
| RESPONSE DATE/TIME/ZONE |
| 07-14-2025 10:00am CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| G002 |
| NAICS CODE* |
| 813110 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Lemke, Justin Justin.Lemke@va.gov 414-844-4800
PLACE OF PERFORMANCE
| ADDRESS |
| William S. Middleton Memorial Veterans Hospital |
2500 Overlook Terrace
Madison WI
| POSTAL CODE |
| 53705-2286 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Justin.Lemke@va.gov |
| EMAIL DESCRIPTION |
| Government email |
DESCRIPTION
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
This is not a solicitation for proposals, proposal abstracts, bids, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform Catholic Pries Services at the William S. Middleton Memorial VA Hospital located in Madison, WI. Responses to the information requested will assist the Government in determining the appropriate acquisition method.
The Great Lakes Acquisition Center (GLAC) – Milwaukee, WI is seeking contractors to provide to William S. Middleton Memorial VA Hospital 2500 Overlook Terrace, Madison, WI 53705 for Roman Catholic Priest Services. Roman Catholic Priest Duties will include but not limited to the following:
| A. | Conduct Eucharistic Celebrations to include weekly Mass and other holiday services at his discretion. Provides religious services held in the Madison VA Chapel. |
| B. | Contractor will work 10 hours a week (9 hours providing for the sacraments to our Roman Catholic Veterans, attending Chaplain Service meetings/functions and continued training in TMS as well as responding to emails. |
| C. | Respond to patient and staff requests for assistance promptly & in a friendly & cooperative manner. |
| D. | Listen to feedback from patients/staff, positive and negative, acts to resolve complaints within his control, and reports feedback to Chief, Chaplain Service in a timely manner. |
| E. | Provide verbal information that is thorough and correct, using clear and precise communication methods to ensure that others understand what is being shared. Contractor shall provide any required information in a timely manner. |
| F. | Consistently has open dialogue with Chief, Chaplain Service, other Chaplains, and Chaplain Secretary as it relates to Chaplain Service. |
| G. | Cooperates with other Chaplains to ensure that Roman Catholic veterans receive proper care from the Chaplain Service. |
| H. | Contractor will attend weekly Chaplain Service meetings in-person. |
| I. | Roman Catholic Priest interacts with Hospital staff and is expected to share relevant, non-confidential information with other disciplines. Non-confidential issues that pertain to the Veteran’s spiritual health care planning must be shared with fellow providers/Chaplains to ensure continuity of care. |
| J. | All Chaplain Service contracts must be included in workload report and given to the Chaplain Service office. |
| K. | Arranges for the atmosphere and symbolism of worship. Provides religious instruction, such as individual or group discussions, and distribution of appropriate literature to patients as required. |
| L. | Chapel Offices are provided for the Roman Catholic Priest to use in performance of duties. |
| M. | Chapel is provided for performance of weekly Mass services. |
| N. | Contractor must be willing to respond to on-call emergencies except on designated days off. |
| O. | The Contracted Roman Catholic Priest will in advance, prepare a monthly routine schedule for services provided under this contract, based on the number of visits the contractor will conduct per month, with services generally being provided on the same days each week of the month. Report must be presented to Chief, Chaplain Services for approval prior to beginning of the month. |
SPECIAL CONTRACT REQUIREMENTS
Contractor must be an Ordained Roman Catholic Priest affiliated to the Archdiocese for the Military Services, USA. This affiliation certifies that the applicant is in good standing and qualified to perform the ministry required in a VA setting. This is a necessary requirement to ensure spiritual services are provided by a recognized and authorized individual.
| a. | The Ordained Roman Catholic Priest shall have the training of their religious faith group that is in keeping with their established standards. |
| b. | Personnel assigned by the contractor to perform the services covered by this contract shall be proficient in written and spoken English (38 USC 7402). |
| c. | Contractor’s assigned personnel must be computer literate as patient documentation is directly is entered in the patient’s electronic medical record. |
The following NAICS Code and Small Business Size Standard has been identified for this requirement: 813110
(All information shall be submitted in Word or PDF format, not to exceed 25 pages, including all attachments.)
All information must be received no later than Wednesday, 07/14/2025 at 10:00 AM (Central Time).
Email information to Justin Lemke, Contracting Specialist, at Justin.Lemke@va.gov.
The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Telephone inquiries will not be accepted or returned.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR A SPECIFIC SMALL BUSINESS SOCIOECONOMIC CONTRACTING PROGRAM, SMALL BUSINESSES, OR PROCURED THROUGH FULL AND OPEN COMPETITION.
Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Telephone inquiries will not be returned.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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