36C25225Q0461 0001.docx

DOCX document 120 KB Posted

Attached to
R608--Language Interpreter/Translation Services Federal contract opportunity
Solicitation number
36C25225Q0461_0001
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12

About this file

This document is an Amendment (Standard Form 30) to Request for Quote (RFQ) 36C25225Q0461 for Language Interpreter/Translation Services issued by the Department of Veterans Affairs Great Lakes Acquisition Center. The amendment addresses contractor questions regarding the solicitation, clarifying key details about the translation services requirements. Specifically, contractors must be able to support all service lines, with a total volume of 15,000 words to be translated, predominantly consisting of medical documents like visit notes, lab results, and treatment information.

The amendment provides critical specifications for the translation services, including document characteristics and service delivery expectations. Translations will involve documents ranging from 360 to 2,490 words, with preferred file formats of PDF (though Word is also accepted). Turnaround times are defined as two weeks for standard requests and three days for urgent requests, with an anticipated ratio of 20 standard to 1 urgent translation request. Contractors are required to submit proposals covering all service lines, not just select areas, and must be prepared to handle various medical and administrative document types for the Department of Veterans Affairs.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225Q0461 05-29-2025

X one (1) THE PURPOSE OF AMENDMENT 0001 IS TO ADDRESS QUESTIONS RECEIVED IN RESPONSE TO RFQ #36C25225Q0461.

PLEASE REVIEW THE QUESTION AND ANSWERS ON PAGE 2 OF THIS AMENDMENT FOR LANGUAGE INTERPRETER/TRANSLATION SERVICES.

ALL OTHER ITEMS AND CONDITIONS OF THE SOLICITATION REMAIN THE SAME.

LAURA BROAHCA

CONTRACTING OFFICER

SOLICITATION 36C25225Q0461, AMENDMENT 0001

QUESTION
ANSWER
Can vendors submit a proposal for only one service line (e.g., document translation only), or must all service areas be covered?
No, contractors may not submit a proposal for select service lines only. The contractor must have the ability to support all service lines as listed in the RFQ.
Are the 15,000 units defined as words, pages, or documents? Please clarify the unit of measure.
The unit of measure is words.
What is the typical length and content type of documents (e.g., discharge summaries, patient education materials, legal forms)?
Most recent length varied from 360 to 2490 words.

Content is typically, visit notes, lab/imaging results, and any treatments for conditions.

What are the expected turnaround times for standard vs. urgent document translation requests?
Two weeks for standard and three days for urgent.
Additionally, what is the approximate ratio of standard to urgent requests?
20 standard to 1 urgent request ratio.
What file formats are typically used for receiving and delivering documents (e.g., Word, PDF, XML)?
PDF preferred, but WORD accepted.

File details come from the government source that posted it. Updated .