36C25225Q0181.docx

36C25225Q0181

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 556-25-1-5020-0004 36C25225Q0181 Broacha, Laura 414-844-4896 02-14-2025

10:00AM

CST

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 325998 650 Employees N/A X Captain James A Lovell Federal Health Care Center 3001 Green Bay Road North Chicago IL 60064-3048 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 X See CONTINUATION Page The Veteran's Administration Captain James A Lovell Federal Healthcare Center seeks a contractor to perform Maintenance of Non-Potable Water System at its North Chicago, IL facility.

See attached schedule and Statement of Work for requirements.

See CONTINUATION Page 556-3650169-5020-754100-2543 070054100 X X Ashley Johnson Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT/TITLE:

PHONE NUMBER:

FAX NUMBER:

E-MAIL ADDRESS:

SAM UEI NO.:

CAGE CODE:

b. GOVERNMENT: ASHLEY JOHNSON, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contracting Officer Laura.Broacha@va.gov no later than MONDAY, FEBRUARY 10, 2025, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

B. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice.

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies.

b. All VA property is considered Federal property, and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM : Complete necessary adjustments to pumps and controllers, Complete cooling and chilled water analysis including weekly biological counts including tests for: Hardness, Conductivity, Bromine PH & Alkalinity. Add molybdate based inhibitors and biocide as necessary to both cooling tower and chilled loop and check inventory and replace as required. Change and supply CHW filters.

Contract Period: Base POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

MONTHLY SERVICE ON THE HOT WATER SYSTEM: Check, add, and supply hot loop inhibitor, Change and supply hot loop filters (1.0 micron), Provide all necessary molybdate chemicals and service for the Hot Water heating system

POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY HETEROTROPIC PLATE COUNT (HPC): A water sample must be taken from the cooling tower system at least one time each month that the unit is operational and sent to an environmental-accredited laboratory for HPC testing. (Tower is usually in operation from April to November. Approximately 8 months at one sample per month.)

POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

QUARTERLY LEGIONELLA VALIDATION TESTING: Sampling of each cooling tower for Legionella by culture methodology. At the time that cooling tower water samples are collected for Legionella detection, also collect the following information for each sample: pH, biocide level and temperature. Samples are to be processed for Legionella detection by a testing laboratory with proficiency in microbial testing of cooling tower water. (Cooling Tower in operation from April to November, One sample from each tower side (2 sides) each Quarter.)

POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

SEMI-ANNUAL PREVENTATIVE MAINTENANCE: Conduct semi-annual coupon testing with both mild steel and copper coupons for the chilled water system and the condenser water. Contractor should provide Semi-annual training to Chiller plant employees.

POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

ANNUAL PREVENTATIVE MAINTENANCE: Inspect all chiller equipment and bore scope and videotape main chiller condenser Tubes. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

POP Begin: 03-01-2025 POP End: 02-28-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM : Complete necessary adjustments to pumps and controllers, Complete cooling and chilled water analysis including weekly biological counts including tests for: Hardness, Conductivity, Bromine PH & Alkalinity. Add molybdate based inhibitors and biocide as necessary to both cooling tower and chilled loop and check inventory and replace as required. Change and supply CHW filters.

Contract Period: Option 1 POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY SERVICE ON THE HOT WATER SYSTEM: Check, add, and supply hot loop inhibitor, Change and supply hot loop filters (1.0 micron), Provide all necessary molybdate chemicals and service for the Hot Water heating system

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY HETEROTROPIC PLATE COUNT (HPC): A water sample must be taken from the cooling tower system at least one time each month that the unit is operational and sent to an environmental-accredited laboratory for HPC testing. (Tower is usually in operation from April to November. Approximately 8 months at one sample per month.)

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

QUARTERLY LEGIONELLA VALIDATION TESTING: Sampling of each cooling tower for Legionella by culture methodology. At the time that cooling tower water samples are collected for Legionella detection, also collect the following information for each sample: pH, biocide level and temperature. Samples are to be processed for Legionella detection by a testing laboratory with proficiency in microbial testing of cooling tower water. (Cooling Tower in operation from April to November, One sample from each tower side (2 sides) each Quarter.)

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

SEMI-ANNUAL PREVENTATIVE MAINTENANCE: Conduct semi-annual coupon testing with both mild steel and copper coupons for the chilled water system and the condenser water. Contractor should provide Semi-annual training to Chiller plant employees.

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

ANNUAL PREVENTATIVE MAINTENANCE: Inspect all chiller equipment and bore scope and videotape main chiller condenser Tubes. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM : Complete necessary adjustments to pumps and controllers, Complete cooling and chilled water analysis including weekly biological counts including tests for: Hardness, Conductivity, Bromine PH & Alkalinity. Add molybdate based inhibitors and biocide as necessary to both cooling tower and chilled loop and check inventory and replace as required. Change and supply CHW filters.

Contract Period: Option 2 POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY SERVICE ON THE HOT WATER SYSTEM: Check, add, and supply hot loop inhibitor, Change and supply hot loop filters (1.0 micron), Provide all necessary molybdate chemicals and service for the Hot Water heating system

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY HETEROTROPIC PLATE COUNT (HPC): A water sample must be taken from the cooling tower system at least one time each month that the unit is operational and sent to an environmental-accredited laboratory for HPC testing. (Tower is usually in operation from April to November. Approximately 8 months at one sample per month.)

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

QUARTERLY LEGIONELLA VALIDATION TESTING: Sampling of each cooling tower for Legionella by culture methodology. At the time that cooling tower water samples are collected for Legionella detection, also collect the following information for each sample: pH, biocide level and temperature. Samples are to be processed for Legionella detection by a testing laboratory with proficiency in microbial testing of cooling tower water. (Cooling Tower in operation from April to November, One sample from each tower side (2 sides) each Quarter.)

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

SEMI-ANNUAL PREVENTATIVE MAINTENANCE: Conduct semi-annual coupon testing with both mild steel and copper coupons for the chilled water system and the condenser water. Contractor should provide Semi-annual training to Chiller plant employees.

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

ANNUAL PREVENTATIVE MAINTENANCE: Inspect all chiller equipment and bore scope and videotape main chiller condenser Tubes. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM : Complete necessary adjustments to pumps and controllers, Complete cooling and chilled water analysis including weekly biological counts including tests for: Hardness, Conductivity, Bromine PH & Alkalinity. Add molybdate based inhibitors and biocide as necessary to both cooling tower and chilled loop and check inventory and replace as required. Change and supply CHW filters.

Contract Period: Option 3 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY SERVICE ON THE HOT WATER SYSTEM: Check, add, and supply hot loop inhibitor, Change and supply hot loop filters (1.0 micron), Provide all necessary molybdate chemicals and service for the Hot Water heating system

POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY HETEROTROPIC PLATE COUNT (HPC): A water sample must be taken from the cooling tower system at least one time each month that the unit is operational and sent to an environmental-accredited laboratory for HPC testing. (Tower is usually in operation from April to November. Approximately 8 months at one sample per month.)

POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

QUARTERLY LEGIONELLA VALIDATION TESTING: Sampling of each cooling tower for Legionella by culture methodology. At the time that cooling tower water samples are collected for Legionella detection, also collect the following information for each sample: pH, biocide level and temperature. Samples are to be processed for Legionella detection by a testing laboratory with proficiency in microbial testing of cooling tower water. (Cooling Tower in operation from April to November, One sample from each tower side (2 sides) each Quarter.)

POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

SEMI-ANNUAL PREVENTATIVE MAINTENANCE: Conduct semi-annual coupon testing with both mild steel and copper coupons for the chilled water system and the condenser water. Contractor should provide Semi-annual training to Chiller plant employees.

POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

ANNUAL PREVENTATIVE MAINTENANCE: Inspect all chiller equipment and bore scope and videotape main chiller condenser Tubes. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM : Complete necessary adjustments to pumps and controllers, Complete cooling and chilled water analysis including weekly biological counts including tests for: Hardness, Conductivity, Bromine PH & Alkalinity. Add molybdate based inhibitors and biocide as necessary to both cooling tower and chilled loop and check inventory and replace as required. Change and supply CHW filters.

Contract Period: Option 4 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY SERVICE ON THE HOT WATER SYSTEM: Check, add, and supply hot loop inhibitor, Change and supply hot loop filters (1.0 micron), Provide all necessary molybdate chemicals and service for the Hot Water heating system

POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

MONTHLY HETEROTROPIC PLATE COUNT (HPC): A water sample must be taken from the cooling tower system at least one time each month that the unit is operational and sent to an environmental-accredited laboratory for HPC testing. (Tower is usually in operation from April to November. Approximately 8 months at one sample per month.)

POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

QUARTERLY LEGIONELLA VALIDATION TESTING: Sampling of each cooling tower for Legionella by culture methodology. At the time that cooling tower water samples are collected for Legionella detection, also collect the following information for each sample: pH, biocide level and temperature. Samples are to be processed for Legionella detection by a testing laboratory with proficiency in microbial testing of cooling tower water. (Cooling Tower in operation from April to November, One sample from each tower side (2 sides) each Quarter.)

POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

SEMI-ANNUAL PREVENTATIVE MAINTENANCE: Conduct semi-annual coupon testing with both mild steel and copper coupons for the chilled water system and the condenser water. Contractor should provide Semi-annual training to Chiller plant employees.

POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

ANNUAL PREVENTATIVE MAINTENANCE: Inspect all chiller equipment and bore scope and videotape main chiller condenser Tubes. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing

B.3 STATEMENT OF WORK/PWS

PERFORMANCE WORK STATEMENT

MAINTENANCE OF NON-POTABLE WATER SYSTEM

I. GENERAL

The contractor shall provide all management, tools, supplies, equipment, and qualified personnel necessary to operate, maintain, and repair water systems, and applicable auxiliary equipment at the Captain James A. Lovell, Federal Health Care Center (FHCC), North Chicago, IL. The contractor shall operate and maintain water systems and other designated equipment in accordance with the contract and the appropriate manufacturer’s recommendations, and commercial practices.

II. SCOPE

A. OPERATING PARAMETERS ARE AS FOLLOWS:

1. Annual Tower make-up 10.5 million gallons.

2. Total volume 100,000 gallons.

3. Chilled loop volume 150,000 gallons.

4. Hot loops in Buildings 4, 7, 131, 133, 133CA, 133EF 2 Loops, and 134.

5. Show LSI calculations using 220 Deg. F.

6. Provide estimate cycles of concentrations for cooling tower water using above calculations.

B. PROVIDE MONTHLY SERVICE ON THE HOT WATER SYSTEM AS FOLLOWS:

1. Check, add, and supply hot loop inhibitor.

2. Change and supply hot loop filters (1.0 micron).

3. Provide all necessary molybdate chemicals and service for the Hot Water heating system.

C. PROVIDE WEEKLY SERVICE ON THE CHILLED WATER SYSTEM & COOLING TOWER SYSTEM AS FOLLOWS:

1. Make all necessary adjustments to pumps and controllers.

2. Complete cooling and chilled water analysis including weekly biological counts to include the following tests Hardness, Conductivity, Bromine PH & Alkalinity.

3. Add molybdate based inhibitors and biocide as necessary to both cooling tower and chilled loop and check inventory and replace as required.

4. Change and supply CHW filters

D. LEGIONELLA VALIDATION TESTING:

1. Sampling of each cooling tower for Legionella by culture methodology must be performed within 7 days of startup and every 90 days during periods when the cooling tower is operational or operational-ready.

2. The number of water samples is dependent on the size and configuration of the cooling tower. At a minimum, samples must be collected from each basin/sump, and the supply to and return from the chiller(s).

3. Record pH, biocide level and temperature for each sample.

E. HETEROTROPIC PLATE COUNT (HPC):

1. Testing is required in addition to the Legionella testing requirements. See VHA Engineering Standard ES-2019-001 for additional information.

2. A water sample must be taken from the cooling tower system at least one time each month that the unit is operational and sent to an environmental-accredited laboratory for HPC testing.

F. INTERPRETATION OF LEGIONELLA CULTURE SESULTS FROM WATER TESTING AND ACTIONS:

1. Sample is <10 colony forming units per milliliter (CFU/ml) - No action required, Maintain Cooling Tower Management Plan.

2. Sample is ≥10 CFU/ml to <1,000 CFU/ml - Review system operations including chemical treatment system. Perform immediate Remediation for cooling towers Retest the cooling tower 3-7 days after completion of Remediation. If retest is ≥10 CFU/ml and <1000 CFU/ml, repeat. Remediation for cooling tower (at increased concentrations) and retest at same interval until <10 CFU/ml is attained.

3. Sample is ≥1,000 CFU/ml - Perform immediate Disinfection for cooling tower. Retest the cooling tower 3-7 days after Disinfection. If retest is ≥10 CFU/ml and <1000 CFU/ml, conduct.

Remediation for cooling tower and retest at same interval until <10 CFU/ml is attained.

G. OTHER REQUIREMENTS:

1. Service reports are to be sent to the maintenance engineer within 5 days after the testing is Complete.

2. Feed and control equipment inspection and repair/replacement if necessary to cooling tower and pump locations (pumps and controllers).

3. Deliver all central cooling tower treatments in a liquid form and transfer to liked storage tanks as agreed.

4. Inspect all chiller equipment annually and bore scope and videotape main chiller condenser Tubes.

5. Schedule with maintenance engineer supervisor on services and testing dates along with signing in and out of contractor log.

6. Install a new coupon rack for the main chilled water system. Conduct semi-annual coupon testing with both mild steel and copper coupons for the chilled water system and the condenser water.

7. Provide annual estimate of chemical quantities needed to maintain above parameters prior to start of cooling season.

8. All chemical treatment hoses shall be inspected prior to the start of season and intermittently throughout use to ensure suitable for safe operations.

H. PRE-WORK ORIENTATION:

1. Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. The COR will schedule this meeting and it will include discussion of the following topics: (The COR will provide information to the contractor regarding these topics and will document the meeting)

a. Fire and Safety

b. Infection control

c. Disaster procedures

d. Other

2. The Contractor shall be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

3. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. Contractor should provide Semi-annual training to Chiller plant employees. (Training should be documented to assure comprehension of Heating and Cooling System Chemical Program.)

III. PROCEDURES/PLANS FOR EMERGENCY ACTION RELATED TO BIOLOGICAL EXCEEDANCES:

A. WRITTEN EMERGENCY RESPONSE PLAN:

1. Procedures to address positive biological findings during testing.

2. Standard operating procedures for remediation in addition to procedure for operating the system equipment during remediation process.

3. Process to confirm if remediation was successful and if not, what further action is to be taken.

4. Required personal protective equipment (PPE), material, equipment and supplies to properly remediate.

B. CONFORMANCE STANDARDS

The contractor shall ensure water quality continues to meet or exceed the appropriate Federal, state, local, Environmental Protection Agency (EPA) Clean Water Act, American Water Works Association (AWWA), and American National Standards Institute (ANSI) standards. The contractor shall conduct preventive maintenance/inspections (PMI) and related services to sustain the proper operation of water systems and minimize breakdowns and service interruptions. Corrective maintenance shall be performed to correct unscheduled breakdowns and deficiencies noted on systems. The contractor shall also perform appropriate sampling and laboratory analysis to ensure compliance with all regulatory requirements. The contractor shall advise the COR of a planned water system shut down and any water system conditions that will adversely affect customer service. The contractor shall establish and maintain a contact point where all service requests can be received.

C. OPERATIONAL UPTIME REQUIREMENTS:

The Hot Water System and the Chilled Water System and Cooling Tower, listed below (EQUIPMENT IDENTIFICATION ) shall be operable and available for use 95% of the normal operating hours of the equipment as detailed in “RECOGNIZED HOLIDAYS AND HOURS OF OPERATION.” Downtime will be computed from notification of problem during normal work hours. Scheduled maintenance shall be excluded from downtime. Normal work hours are from 8:00am to 4:30pm, Monday thru Friday local time, excluding federal holidays. Operational Uptime will be computed during a month-long time period.

D. UNSCHEDULED MAINTENANCE (Emergency Repair Service):

E. SCHEDULED MAINTENANCE:

1. The Contractor shall perform Preventive Maintenance (PM) service to ensure that equipment listed in the schedule performs in accordance with Section III, Item B, “Conformance Standards,” and the manufacturer's specifications. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. The contractor shall provide written description of Preventive Maintenance Inspections (PMI) and shall develop a PMI plan that includes all of the necessary inspections, tests, services, lubrication, and repair of systems addressed in the contract. The completed PMI plan shall be submitted for approval within 30 days after contract award. The plan shall include a weekly schedule of all work for each system to be performed during the first year of the contract. Once approved the contractor shall follow the schedule as close as possible to facilitate the Government’s inspection process. This description shall include an itemized list of the procedures performed, including electrical safety.

2. PM services shall include, but need not be limited to, the following:

a. Cleaning of equipment.

b. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications.

c. Calibrating and lubricating the equipment.

d. Performing remedial maintenance of non-emergent nature.

e. Testing and replacing faulty and worn parts and/or parts likely to become faulty, failure, become worn.

f. Inspecting and replacing where indicated, electrical wiring and cables for wear and fraying.

g. Inspecting, and replacing where indicated, all mechanical components which may include, but is not limited to: support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards. Returning the equipment to the operating condition defined in Section III, Item B, Conformance Standards and the manufacturer's specifications.

h. Providing documentation of services performed.

i. PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR.

j. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

F. CORRECTIVE MAINTENANCE:

Corrective maintenance includes adjustments, service or repair required to return systems and equipment to proper operation. When possible, equipment and system deficiencies shall be corrected along with preventive maintenance work. Records or reports shall be maintained that document all corrective and preventive maintenance tasks accomplished and shall reflect the status of each system after work is completed. Cross connections to systems used for irrigation, cooling, or other purposes shall not be allowed. All maintenance, repairs, alterations, and modifications to water treatment systems shall be designed to avoid cross connections. The contractor shall make every effort to prevent water contamination from infiltration, flooding, and back flowing of pipe systems.

G. PARTS

The Contractor shall furnish and replace parts to meet uptime requirements. The Contractor has ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts but excluding operating supplies. The contractor shall use new or rebuilt parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Rebuilt parts, used parts or those removed from other types or similar water treatment equipment, shall not be installed without specific approval by the CO or the COR. The Contractor shall be responsible for all parts for repair and or replacement on Contractor owned equipment.

H. SERVICE MANUALS/TOOLS/EQUIPMENT. The Lovell, FHCC shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves, shall be provided to the CO upon request.

IV. EQUIPMENT IDENTIFICATION

WATER SYSTEM EQUIPMENT AND ESTIMATED WORKLOAD DATA INFORMATION

(LIST APPLICABLE SYSTEM, SERVICE, AND EQUIPMENT.)

A. DOCUMENTATION/REPORTS:

The documentation will include detailed descriptions of the scheduled and unscheduled maintenance (i.e., emergency repairs) procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with Conformance Standards or the manufacturer's specifications. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each Vendor Engineering Service Report (ESR) must, at a minimum, document the following data legibly and in complete detail:

1. Name of contractor;

2. Name of FSE who performed services;

3. Contractor service ESR number/Log number;

4. Date, time (starting and ending), equipment downtime and hours on-site for service call;

5. VA purchase order number(s) covering the call (if outside normal working hours);

6. Description of problem reported by COR/user (if applicable);

7. Identification of equipment to be serviced (invoice ID number, manufacturer's name, device name, model number, serial number, and any other manufacturer's identification numbers);

8. Itemized description of service performed, (including costs associated with after normal working hour services) including Labor and Travel, Parts (with part numbers) and Materials, and Circuit location of problem/corrective action.

9. Total Cost to be billed (if applicable, i.e., parts not covered, or service rendered after normal hours of coverage).

10. Signatures:

11. FSE performing services described; and

12. VA employee who witnessed service described.

B. ROUTINE SERVICES:

Routine service calls are for work that is not classified as emergency or urgent. Routine work requests shall be responded to within five days of the service request and shall be completed within 30 days. The contractor shall maintain and repair water treatment equipment in accordance with manufacturer’s recommendations and standard commercial practices. The contractor shall respond in within normal hours of coverage.

C. ON-SITE MICROBIOLOGICAL TESTING:

FHCC is very concerned with microbiological control in our cooling systems. Therefore, the Contractor is required to have the capability of determining organism levels within 24 hours of taking a water sample. This test will be used by our personnel to adjust biocide feed so that system cleanliness is maintained without having to over feed biocide. A laboratory analysis and sampling function shall be developed and operated to support specific Government and regulatory agency requirements. Tests shall be accomplished in accordance with applicable conditions, procedures, and commercial practices. Records of all laboratory tests shall be maintained which include, the name and type of test, date and time, and final test results.

D. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES):

The contractor shall be responsible for compliance with all requirements of the NPDES Permit program. The Contractor shall ensure strict compliance with restrictions on effluent quality and wastewater treatment.

E. OPERATION REPORTS:

In addition to the daily service logs, the contractor shall prepare and submit to the Government all required operating records and reports containing control analysis, flow readings, and pressures as described in the NPDES permit process.

F. OPERATING UNDER WINTER CONDITIONS:

When the base is operating under freeze warning conditions the contractor shall turn off water and drain lines at each swimming pool and other designated systems. Any systems deactivated because of freezing conditions shall be reactivated when the base terminates the warning condition. During winter months and extended periods when pools are not in use, the contractor shall keep the pool systems chlorinated, maintaining the proper pH levels.

V. PERFORMANCE REQUIRMENTS SUMMARY:

1. The contractor shall maintain and repair Water Treatment equipment in accordance with manufacturer’s recommendations and standard commercial practices. The contractor shall perform timely emergency service repair when requested and approved by the Contracting Officer (CO).

2. 95% of all equipment is operational 100% of the time. Ensure water quality continues meets or exceeds the appropriate Federal, state, local, and Environmental Protection Agency (EPA) Clean Water Act, American Water Works Association (AWWA), and American National Standards Institute (ANSI) standards.

3. No Notice of Violations (NOV) permitted.

4. Perform Scheduled Preventive Maintenance. Minimum amount of system downtime.

5. 90% of all scheduled PMIs are properly and timely completed.

6. Performs Required Analysis and Laboratory Tests. Accurate test results.

7. Analysis and tests are accurate 100% of the time.

8. Preventive maintenance will be performed weekly during cooling season, monthly during heating season.

9. Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR). Government provides software/hardware upgrade/update.

VI. GENERAL:

1. Normal hours of coverage are Monday through Friday: 8:00AM to 4:30PM local time excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or designee.

2. Any additional work performed, or parts replaced, without the explicit written approval by the Contracting Officer by notification from the COR will be at the Contractor’s expense.

3. There shall be no work by the Contractor on Federal Holidays and there shall be no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

4. Federal Holidays:

END PERFORMANCE WORK STATEMENT

36C25225Q0181

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and…