36C25225Q0136.docx
DOCX document 16 KB Posted
- Attached to
- R408--VISN 12 Mail Machine Contract with SendPro Software Suite Base Plus Four Option Years
- Solicitation number
- 36C25225Q0136
About this file
This is a Special Notice announcing the VA Great Lakes Acquisition Center's intent to negotiate a sole-source contract with Pitney Bowes Inc. for VISN 12 medical centers. The contract covers leasing, software, and services for mail tracking and shipping, specifically the SendPro Software Suite, which provides cost-effective shipping options, reporting capabilities, volume and expenditure accountability, and mail traceability for both inbound and outbound mail. The solution must be FedRAMP compliant and adhere to USPS Domestic Mail Manual standards as well as shipping partner regulations (UPS, FedEx, DHL).
The contract will be structured as a firm-fixed-price agreement with a base period plus four option years, under NAICS code 541511. While this is intended as a sole-source procurement, interested vendors who believe they can meet the requirements must submit capability statements with detailed evidence and customer references by 8:00 AM CST on January 10, 2025. Submissions must be sent via email to Michelle.Klug2@va.gov in MS Word or PDF format. The government retains discretion over whether to compete the procurement based on responses received, and if no responses are received, will proceed with sole-source negotiations with Pitney Bowes Inc.
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Text version
Special Notice Special Notice
| SUBJECT* |
| VISN 12 Mail Machine Contract with SendPro Software Suite Base Plus Four Option Years |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 60064 |
| SOLICITATION NUMBER* |
| 36C25225Q0136 |
| RESPONSE DATE/TIME/ZONE |
| 01-10-2025 08:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| R408 |
| NAICS CODE* |
| 541511 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064
POINT OF CONTACT*
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Michelle.klug2@va.gov |
EMAIL DESCRIPTION
DESCRIPTION
Under Statutory Authority 40 U.S.C. 501 and 41 U.S.C. 251 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Pitney Bowes Inc. for VISN 12 medical centers. The VISN intends to lease, software and services required to track and ship mail, Pitney Bowes Inc. provides the best cost shipping options, allows for accurate reporting, accountability of volume and expenditures and traceability of mail and parcels for all inbound and outbound mail and is FEDRAMP compliant. All applicable hardware, software and support services must adhere to the United States Postal Service (USPS) Domestic Mail Manual (DMM) www.usps.gov, and shipping partners rules and regulations of those as United Parcel Service (UPS), Federal Express (FedEx), DHL, etc.
This acquisition is conducted under the authority of 40 U.S.C. 501 and 41 U.S.C. 251 implemented in FAR 8.405-6, only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a base plus 4 option years. The NAICS Code is 541511.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and service to the Contracting Officer by 8:00AM (CST) 01/10/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Pitney Bowes Inc.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Michelle Klug at Michelle.Klug2@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .