36C25225Q0115 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 12-09-2024 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225Q0115 11-27-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 12-16-2024 9:00 CST X The purpose of this Solicitation Amendment is to compile all vendor questions and provide responses for all interested parties. All quotes must acknowledge all amendments on page 2 of the Solicitation.

The deadline for submission of quotes is hereby extended to 12/16/2024 at 9:00 a.m. local time.

End of Amendment.

Solicitation 36C25225Q0115 Vendor Questions and Answers

1. Is there a current contract for these services? If so, please provide the contract number and name of the incumbent.

*This Q&A does not include information about pricing of prior contracts. This information is available via open records request.

1. How many drivers/vehicles are currently used to service the current contract?

Because facility does not specify the number of drivers/vehicles used under the two separate contracts, we are unable to provide an accurate number of drivers/vehicles utilized by the two separate contractors.

1. What is the vehicle size currently servicing this location?

Because the facility does not specify the type of vehicle used under the two separate contracts, we are unable to provide this information accurately. It is the belief of the COR that mini vans, covered pick-up truck, and/or SUVs are currently being utilized for the two separate contracts.

1. Page 7 SCOPE OF WORK Medical Supplies and Equipment Transport- Paragraph 4: and Page 7 SCOPE OF WORK Medical Supplies and Equipment Transport Schedule – Paragraph 2: “250 cubic feet” and “400 cubic feet”

With 250 cubic feet of supplies, per week, per CBOC, and the occasional need for 400 cubic feet needing moved in one instance, is the current contract being serviced with a cargo van, or a liftgate equipped box truck?

Because the facility does not specify the type of vehicle used under the two separate contracts, we are unable to provide the vehicle type currently used accurately. It is the belief of the COR that mini vans and/or SUVs are currently being utilized. However, it should be noted that there are currently two separate contracts that are being combined and the Statement of Work are not identical to prior actions.

1. Page 8 SCOPE OF WORK Laundry/Linen Transport: “(155-175 pounds estimated)” Is this total estimated weekly amount for all CBOCs serviced (Sault St Marie, Gladstone, Marquette), or is this estimated amount the weekly anticipated volume per CBOC?

This is the estimated volume per CBOC per week.

1. Page 7 SCOPE OF WORK Medical Supplies and Equipment Transport Schedule: “Pickup from the Medical Center must be completed the afternoon or evening prior to CBOC delivery for each location” Page 8 SCOPE OF WORK Laundry/Linen Transport Schedule: “Clean linen pick-up from the Iron Mountain Medical Center will be completed the day prior to CBOC delivery day for each location” With the need to hold items overnight will there be any requirement to park the transport vehicle in a temperature controlled environment for the duration the items are stored idly in that transport vehicle?

No, a temperature-controlled environment is not necessary.

1. Are these 2 separate contracts?

There are currently two separate contracts which are being combined under this Solicitation. See response number 1 for additional information.

1. Has any of the verbiage changed from the last contract for the supplies to this one? Such as size of vehicle (mini van acceptable)?

Yes. The most significant change is the inclusion of the following: “250 cubic feet per destination with the potential of and occasional larger delivery of 400 cubic feet.” However, this is not the only change and careful attention should be paid to the language included in the Solicitation. The Statement of Work and these clarifying questions/answers identify what requirements the Government is imposing. There is no specific vehicle requirement, provided the transports can be completed in accordance with the Statement of Work, to include scheduled and to be scheduled transports.

1. For the laundry are their totes available for the clean laundry?

No, the clean laundry shall be transported in linen bags.

1. To what extent is the sterilization of the vehicle? Such as wiping down with a disinfectant, wipe and spraying with disinfectant?

Wipe and spray with disinfectant is acceptable.

1. Could totes be purchased by us for the laundry transport?

No, current contractor is not using totes.

1. Can supplies and equipment and linen be combined in the same vehicle?

Yes

1. For the larger deliveries that are limited to 2 additional times per month. Is that 2 additional per CBOC or 2 additional for all CBOCs combined per month? And is it 2 additional for supplies and equipment and 2 additional for laundry potentially?

There could be a total of two larger deliveries per month total. These would not be in addition to the regular deliveries, but simply denotes a larger volume for the two.

1. Can we change the location schedule from what you have on page 8?

No. While the laundry/linen schedule can be determined by the contractor and approved by the COR, the equipment/supply deliveries must occur as outlined on page 8.

1. Based on page 7 of the solicitation pickup for the Monday deliveries would occur on the night before on Sunday. Is that correct?

Monday deliveries may be picked up on Friday afternoons or Monday mornings, as arranged between the contractor and COR.

1. Do the medical center and CBOCs load and unload at a dock, overhead door or mandoor?

Loading dock at Medical Center. CBOCs deliveries will be through mandoors.

1. Are all locations open and operating or will some be opening later?

All are open and operating with no plans to open additional locations.

1. Upon looking over the statement of work it looks like on Monday the pickups are being completed for Ironwood and Rhinelander are those days set in stone or can days be changed if they can be routed with other locations to give a better price?

No. While the laundry/linen schedule can be determined by the contractor and approved by the COR, the equipment/supply deliveries must occur as outlined on page 8.

1. Is there a maximum number of totes per location?

The maximums will be based upon the volume outlined in the Solicitation, not totes.

1. Will everything listed under the SOW be available for pickup in a warehouse? Or will the driver need to go to different locations throughout the VA to pickup?

Supplies and equipment will be picked up from the CBOC room. Linen pickup will be down the hall. Both locations are on the basement floor, same as the loading dock. Carts are available at the loading dock to transport cargo to the dock.

1. Can the transport schedule given in the solicitation be modified to be:

Monday: Ironwood, Rhinelander Tuesday: Gladstone, Menominee, Marquette, Hancock Wednesday: Manistique, Sault Ste Marie

No. While the laundry/linen schedule can be determined by the contractor and approved by the COR, the equipment/supply deliveries must occur as outlined on page 8.

1. Can the contractor change the specified delivery schedule that is given in the solicitation to include Thursday and Friday?

No. While the laundry/linen schedule can be determined by the contractor and approved by the COR, the equipment/supply deliveries must occur as outlined on page 8. Linen delivery may occur on Thursdays, but not Fridays.

1. For each delivery day, will all items for all CBOCs of that day be available at the same time for pickup?

Yes, all deliveries for Monday will be available Friday afternoon or Monday morning, all deliveries for Tuesday will be available Monday afternoon, and all deliveries for Wednesday will be available Tuesday afternoon.

1. Do you limit the pickup time interval?

Pickups can occur any time between 0730 and 1600.

1. If the delivery schedule is allowed to be changed, with the VA Medical Center have all items for all CBOCs of a certain day ready at the same time?

While the laundry/linen schedule can be determined by the contractor and approved by the COR, the equipment/supply deliveries must occur as outlined on page 8. Staff should have all supplies placed in the CBOC delivery room the day prior to scheduled delivery for pick up.

1. Can the laundry/Linen deliveries for the 3 indicated CBOCs be done along with the CBOCs scheduled medical supplies?

Yes, this is preferred.

1. Does it matter what day each CBOCK gets its delivery, in case the schedule is allowed to be modified such that the requirement that each CBOC gets a delivery once a week is preserved?

While the laundry/linen schedule can be determined by the contractor and approved by the COR, the equipment/supply deliveries must occur as outlined on page 8.

1. Will each CBOC allow the contractor to pick up returns at the same time when the contract is delivering to the CBOC?

Yes, this is preferred.