36C25225Q0077.docx

SUBJECT*

NEW Base+3 Fire Door Inspections

GENERAL INFORMATION

SET-ASIDE

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Romell Parrott Romell.Parrott@va.gov

PLACE OF PERFORMANCE

820 S. Damen Ave

Chicago Illinois

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought Synopsis; THERE IS NO SOLICITATION AVAILABLE. Requests for solicitation will not receive a response. Under FAR 52.219-14, Limitations on Subcontracting, at least 50% of the cost of contract performance incurred shall be expended for the prime contractor employees of the concern or other businesses within the same socioeconomic category for service-type procurements.

The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is conducting market research with the intent of determining the interest, capabilities, and qualifications of potential businesses for fire door inspection services at the Jesse Brown VA Medical Center in Chicago Illinois. This Sources Sought Synopsis is published for market research purposes. This market research will be used to determine if a set-aside for any small business program is appropriate. Proposed project anticipates competitive, base plus 4 option year firm fixed price contract. Please review this announcement, including all attachments, in their entirety. Request that interested offerors complete and return a Capabilities Statement as described below. Capabilities Statement will be used to identify firms who possess both the capability and experience to provide fire door inspection services. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

The contractor shall provide all personnel, equipment, tools, labor, vehicles, materials, supervision, transportation and services necessary to effectively, economically, and satisfactorily perform all operations for fire door inspection services in accordance with the DRAFT Statement of Work included in this posting. In addition to the information requested in the paragraph below, entitled "Capabilities Statement", responding parties must also indicate their size in relation to the applicable North American Industry Classification System (NAICS). The NAICS Code is 541350 with a Size Standard of $11,500,000.00 in revenue.

CAPABILITIES STATEMENT

Interested parties shall submit a Capabilities Statement, BRIEF and CONCISE, that clearly demonstrates ability to meet the stated requirements. The Capabilities Statement should present evidence that the interested party feels is relevant. All interested firms responding to this Sources Sought Notice are required to provide a capability statement which needs to include:

- Company Name

- Point of Contact Name, Phone Number and Email

- Business Status (i.e., 8(a), HUBZone, Woman-owned, SDVOSB, Large, etc.)

- Dunn & Bradstreet Number

- Commercial and Government Entity (CAGE) Code

- Indication of Current Systems for Awards Management (SAM) Registration (i.e., SAM and Online Representations and Certifications (ORCA) registration, etc.)

- Capabilities statement (i.e., similar government and commercial contracts for repair of water well pumps, pertinent information, organizational structure, etc.)

All work is to commence within 30 days of award and be completed prior to 1 January 2025.

Prior Government contract work is not required for submitting a response under this source sought synopsis.

Interested Firm's shall respond to this Sources Sought Synopsis no later than 10:00 a.m. CST on November 13, 2024. All interested firms must be registered in System for Award Management (SAM) at the time of award to be eligible for award of Government contracts. Email your response to Romell.Parrott@va.gov .

POINT OF CONTACT: Romell Parrott, Romell.Parrott@va.gov. Submit Capabilities Statements (e-mail) by 10:00 a.m. Central Standard Time on November 13, 2024.

Contracting Office Address:

Jesse Brown VAMC Attn.: (GLAC) – Romell Parrott 820 S Damen Ave.

Chicago, IL. 60064-3048

Places of Performance:

Jesse Brown VAMC 820 S Damen Ave.

60612-4223

Primary Point of Contact:

Romell Parrott Contract Specialist

Romell.Parrott@va.gov

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STATEMENT OF WORK:

Place of Performance: Buildings: 1 Damen, 11A Taylor, 11B Ogden, 30 Clinics, 2 Bed Tower Jesse Brown VA Medical Center 820 S. Damen Ave Chicago IL 60612

Part 1: Project Scope of Work Overview Contractor shall provide all tools, materials, components, labor, and supervision to conduct a NFPA 80- 101 inspection/inventory of 585 door openings throughout the Jesse Brown VA Medical Facility.

Part 2: Period of Performance (POP) Complete all work including submittals, reviews, and quality control by 30 calendar days after notice to proceed.

Part 3: Detailed Project Scope of Work Contractor shall provide all tools, materials, components, labor, and supervision to conduct a 15-point NFPA 80-101 inspection/inventory of 585 door openings. See attachments Bldg.40, Bldg. 1A,1B,1C, and Bldg.11A 11B. Small repairs to assets will be completed during inspection.

Repairs Include.

Installation of mutes Repairing of small holes in doors/frames Door closer adjustments Removal off excessive signage Removal of material from glazing Replacing missing screw(s} Installation of hinge filler plates The repairs listed will be conducted on doors requiring these specific repairs to be compliant.

After the inspection is complete, a comprehensive inspection report must be provided. This report must include a full inventory of all assets, the overall pass/fail of barrier assemblies, and a detailed list of repairs needed to bring any deficient doors into compliance.

The final inspection report is to be completed within four weeks from the completion of the inspection. Three (3) copies of this final report will be provided to the COR.

Work to be performed during normal business hours.

Part 4: Applicable Performance Standards All work shall comply with all VA Policies including at minimum the most current: VA Construction Safety and VA Infection Control Policies.

The Prime Contractor shall always have a Competent Supervisory Person on site when any

All Persons working on any electrical systems rated 50 volts or more shall have a minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician.

All activities shall follow the safe work practices in compliance with most current 70E Electrical Safety in the Workplace.

The Contractor shall provide mitigating activities.

a. No trash used packaging or construction spoils shall be stored on site. Remove each day using covered gondolas.

b. Broom sweep the work area at the end of each day.

During work execution, the Contractor shall take care to protect Government Property Damage resulting from Contractor operations shall be repaired by the Contractors, including painting, refinishing, or replacement (if necessary), at no cost to the Government.

Part 5: Hours of Operation The Contractor shall comply with all Jesse Brown VAMC site specific requirements and SOPs which include at minimum: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

Normal work hours shall be 7:00am to 4:30pm local time Monday through Friday.

a. Normal work hours shall be modified only by written approval of the COR.

b. There shall be no work by the Contractor on Federal Holidays and there shall be no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

Federal Holidays include:

New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day

Veteran's Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

Any other day specifically declared by the President of the United States to be a Federal Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a Federal Holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

c. If normal work hours are modified the Contractor shall check in (in person) with the worker(s) or sub-contractors are present.

d.

Page 1 of Page 1 of between 4:30 pm through 7:00 am. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.

(Administrative Officer of the Day (AOD) which is in Patient Admitting for any work)

Part 6: Check In/Check Out Contractor shall present a valid form of Id at the Information desk to Badge In. The information desk is located at the exterior entrance to Bldg. 2, Ogden Circle Drive Main Entrance.

Contractor shall notify the POC upon arrival by phone 312-569-7574.

The POC will then escort the Contractor to the work area.

Part 7: Documentation After the inspection is complete, a comprehensive inspection report must be provided. This report must include a full inventory of all assets, the overall pass/fail of barrier assemblies, and a detailed list of repairs needed to bring any deficient doors into compliance.

The final inspection report is to be completed within four weeks from the completion of the inspection. Three (3) copies of this final report will be provided to the COR.

Documentation/Invoice shall be submitted to the CO and COR via email no more than 5 business days upon completion of this project.

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