36C25225Q0038.docx

SUBJECT*

Base YR (02/01/2025 - 01/31/2026) + 4 OYs Elekta Versa LINAC Service Support

GENERAL INFORMATION

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Eileen Meyer eileen.meyer@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

Special Notice Special Notice

DESCRIPTION

Special Notice

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Elekta, Inc. for two (2) Versa HD/ Linear Accelerator (LINAC) service support (serial numbers 156897 and 156896) located at the Clement J. Zabolocki VA Medical Center in Milwaukee, WI. Support consists of scheduled maintenance, unscheduled maintenance, software updates and upgrades, technical support, application support, remote support, and technology refresh obsolescence protection, for which Elekta, Inc., as the OEM, is the only authorized provider.

This procurement is being conducted in accordance with FAR Part 13.5 Limited Source Justification Approval and no other vendor will satisfy agency requirements. The NAICS Code is 811210.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 10/22/2024. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:

1. A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c).

2. Proof vendor can purchase OEM parts.

3. Proof all technical personnel are OEM certified.

4. Proof vendor can utilize OEM’s billable service, if using.

5. Proof vendor can abide by the required on-site response time of four (4) hours.

Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Elekta, Inc.

Capability statements shall be submitted by email only as an MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

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