36C25225Q0010 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 09-03-2024 537-25-1-6075-0005 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25225Q0010 08-21-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: THURSDAY SEPTEMBER 12, 2024 AT 10:00 AM

X REFERENCE SOLICITATION 36C25225Q0010 FOR SNOW REMOVAL SERVICE AT THE JESSE BROWN VA MEDICAL CENTER, CHICAGO, IL AND AMEND TO ADD THE FOLLOWING: PROVIDE answers to questions submitted by vendors (see page 2 of this amendment), INCORPORATE Statement of Work (pages 3-8 of this amendment) AND INCORPORATE revised Attachment 1 - SITE PLAN (Amendment Attachment).

SOLICITATION CLOSE IS CHANGED TO SEPTEMBER 12, 2024 AT 10:00 AM LOCAL.

ALL OTHER TERMS AND CONDITIONS OF THE SOLICITATION REMAIN THE SAME.

SUSAN PASHOLK

CONTRACTING OFFICER

Clarify whether the scope of work requires the removal of snow from the garage roof, if applicable, and the parking lots.

Service does not include removal of snow from garage roof and parking lot. The parking lot is not VA owned and is operated separately.

Is there a designated area for equipment?

There is no designated area for equipment.

Do you require the equipment stay on site?

There is no requirement to leave contractor equipment on site.

Last incumbent: E.R. Bakey

Award contract number: 36C25221P0020

Are we required union workers: No

For prevailing wages, will you accept certified payroll?

Contractor shall abide by Service Contract Labor Standards; there is no requirement for certified payroll.

For the Occupation Codes. These are the following that would fall under this contract. If you can confirm these will work.

c. 31361 - Truckdriver, Light – truck operator

d. 31362 - Truckdriver, Medium – truck operator

e. 31363 - Truckdriver, Heavy – truck operator

The Government does not determine Occupation Codes. We give equivalent rates for information only.

On the map, the turn around and all the public walks are not marked with a solid line nor marked with a dotted line, will this be part of the scope of service?

See REVISED Attachment 1 – Site Plan.

The specs state that the contractor is responsible for providing barrels with sand and place on the designated areas marked. I couldn't identify those in the plan. Also, can you provide us with the amount of barrels and dimensions required?

This requirement has been removed from the statement of work.

The specs state that we can store sand/salt on the property. Would we be able to also store some equipment and/or a container on site as well?

No contractor equipment is to be stored on site.

The specs state “The snow must be moved from the grounds to a Contractor owned/leased space within timeframe determined by COR per instance”. Will this be at additional cost? ( time and materials ) This is a firm fixed price contract, there is no additional payment for moving the snow. Contractor shall include all costs in their price.

In the past, what type of equipment did the previous contract holders use?

There is no historical data related to equipment used by previous contract holders.

SOLICITATION 36C25225Q0010 AMENDMENT 0001 INCORPORATES THE FOLLOWING STATEMENT OF WORK HIGHLIGHTED CHANGES:

STATEMENT OF WORK

JESSE BROWN VA MEDICAL CENTER

SNOW REMOVAL AND DEICING SERVICE

1. DESCRIPTION OF SERVICES. Contractor shall provide all labor, tools, equipment, material, travel, parking fees, vehicles, and supervision necessary for providing 24/7 snow removal and deicing services for the Jesse Brown VA Medical Center, 820 S. Damen Avenue, Chicago, IL 60612.

Services shall be performed in a manner that will maintain a satisfactory and safe environment for patients, families, staff, and visitors during periods of snow and ice. Contractor shall provide personnel and snow removal equipment to include: Contractor owned trucks, plows, loaders, and salt spreaders. Contract will cover October 1 – September 30 of each contract year, however service will be required October 1 – April 30 of each contract year. Contractor shall provide a phone number and contact name of a Contractor employee(s) who shall be available on a 24/7 basis.

1.1. BASIC SERVICES. The Contractor shall remove snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance driveways as shown in Site plan (REVISED ATTACHMENT 1). The area includes:

· Polk Street on the North

The property boundaries are a mixture of sidewalks, walkways, steps, paved /unpaved parking/roadway areas. The contractor shall provide services in all areas shown on the site plan (REVISED ATTACHMENT 1) as within the JBVAMC boundaries.

The Contracting Officer’s Representative (COR) may also notify Contractor if he/she deems services are needed, and Contractor shall provide on-site services within 60 minutes of services being requested. Snow plowing shall be performed in a manner that does not block any parking lots or sidewalk entrances, fire hydrants, or electrical boxes. The Contractor shall ensure a pathway of 3 feet wide is free of snow accumulation, piles, or drifts by removing all snow, including drift or piles, from all remaining paved surfaces such as road, parking lots as shown on ATTACHMENT 1. The Snow shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snow fall stops. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the Contractor must place excessive snow in accumulation points to be determined by COR per instance. The snow must be moved from the grounds to a Contractor owned/leased space within timeframe determined by COR per instance.

A. Contractor shall remove and haul snow off site, de-ice all areas as shown on site plan. (REVISED ATTACHMENT 1)

B. Contractor shall remove snow and ice from all areas when conditions exist for slip and fall hazards.

C. Snow and ice shall be removed from all hydrants and outside of all emergency fire exits throughout the campus.

D. No snow shall be plowed or piled onto any landscape planting beds.

E. Contractor shall remove and clear snow/ de-ice from city street sidewalks surrounding JBVAMC campus, (Damen Ave., Taylor St., Ogden Ave., and Polk St.) as shown on site plan.

F. The contractor shall ensure that all drives, service or otherwise leading in or out of the JBVAMC campus are maintained. The accumulation of snow on either side of the driveway apron shall not exceed three feet in height so as not to cause a concern for the safety of both auto and pedestrian traffic.

G. All sidewalks and parkways shall be plowed, salted, and maintained to a safe and usable condition at all times.

H. Contractor shall provide all sand or salt. Bulk salt and sand shall be allowed to be stored on site.

I. Contractor shall be responsible for any damage to concrete curbs, sidewalks, ramps, or any other damages caused by their actions or use of equipment during the performance of this contract. Prior to commencement of work each contract year, Contractor and COR will conduct a walkthrough of service area and will document any existing damage. At the end of each snow season, Contractor and COR will conduct a walkthrough to assess any changes in condition of curbs, sidewalks, etc. in service area.

J. The Contractor shall provide, maintain, and place sand barrels in the areas identified in Site plan (ATTACHMENT 1). The Contractor shall be responsible for all tools, equipment, and sand required. The Government representative shall approve the sand barrels prior to placement. The Contractor shall keep the barrels full of sand throughout the winter season and replace or repair any damaged barrels or lids within one (1) day after notification by the Contracting Officer or COR. The Contractor shall keep the area in and around the sand barrels clean. The Contractor shall dispose of all trash and debris found in those areas.

J. Contractor shall provide no less than four (4) personnel who are regular employees of the Contractor at the Jesse Brown VA facility and sufficient equipment at any one time.

1.1.1. DESCRIPTION OF SITE.

A. Site plan is provided in REVISED ATTACHMENT 1.

B. At this site, there is a mixture of pavement and sidewalks, gravel, curbs, and ramps.

1.1.2. REMOVAL OF ICE. The Contractor shall immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation. All salt for the areas for which the Contractor is responsible for shall be provided by the Contractor under this contract. The successful Contractor shall be liable to ensure that adequate source of salt is readily available throughout the duration of the contract. Under no circumstances shall the contract price be increased for the Contractor’s failure to obtain salt necessary to perform services.

1.1.3. ADDITONAL SERVICES. Services will be limited to those provided under the terms and conditions of this contract. No additional work outside the scope and specific tasks listed above shall be performed without the written approval of the Contracting Officer. Services performed without this approval will be performed or furnished at the contractor’s expense.

2. GOVERNMENT FURNISHED PROPERTY. NONE

3. GENERAL INFORMATION

3.1. QUALITY CONTROL. Contractor shall develop and maintain a Quality Control Program (QCP) to ensure services are performed in accordance with commonly accepted commercial practices including the proper, safe, and efficient plowing of the snow to the outer edges of the parking lots. Contractor shall also develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures that address customer complaints and internal remedies, damage to Government property, and the areas identified in paragraph.

3.2. QUALITY ASSURANCE. The Contractor is responsible to ensure quality services which conform to this PWS. The Government will evaluate the Contractor’s performance through monthly and random inspections.

3.3. GOVERNMENT REMEDIES. The CO shall follow FAR 52.212.4, Contract Terms and Conditions - Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

A. HOURS OF OPERATION. Contractor shall provide snow plowing and deicing services twenty-four (24) hours per day, seven (7) days per week as requested/needed. The contractor shall provide snow removal, off campus hauling and de-icing services twenty-four (24) hours per day, seven (7) days per week including holidays at no additional cost to the VA.

B. National Holidays include:

Columbus Day Veterans’ Day Thanksgiving Christmas Day

Any other day specifically declared by the President of the United States to be a National Holiday.

4. GENERAL REQUIREMENTS.

A. Contractor shall perform work in a professional manner and to the highest standards of snow removal and deicing.

B. Contractor shall only use chemicals for Snow Removal and Deicing that are approved by the Environmental Protection Agency (EPA). The Contractor shall not use sand or beet juice in lieu of salt or other authorized deicer products. Contractor shall follow all Occupational Safety and Health Administration (OSHA) standards in the performance of all tasks.

(1) Contractor shall provide Safety Data Sheets (SDS) to the COR for any chemicals proposed for use under this contract. The COR must approve any chemicals prior to use on the Jesse Brown VA campus.

(2) The product, timing, and rate of all of applications will be adjusted to meet the needs of each winter season.

C. Contractor shall request the Police and Security Service to help locate owners of vehicles that need to be moved during snowplowing. Police and Security Service shall also be contacted to help control vehicle traffic when necessary.

D. When snow removal and deicing services service is performed in the overnight hours, Contractor shall make every effort to have areas clear by 6:00 AM for arrival of staff and beginning of workday.

E. Upon contract award, the Contractor shall provide the COR or his/her designee with one centralized number and one emergency number for the COR to request services 24 hours a day.

F. Contractor shall have one (1) site supervisor, who speaks fluent English, on job site during the snow removal, and/or deicing to supervise and guide Contractor’s snow crew. This individual shall contact the COR or designee upon arrival to the campus and prior to leaving the campus.

G. Contractor shall be responsible to notify COR of damage to fences, gates, grounds, lawns, and any VA property damaged during snow removal or deicing and for the repair of the damaged property. The COR or his/her designee will also notify the Contractor of any observed damages(s) after services have been performed.

5. PERSONNEL POLICY.

A. Contractor shall be responsible for the safety of their personnel while providing services under this contract.

B. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

C. All Contractor employees shall possess a valid license or state identification and be appropriately licensed to operate any equipment or machinery. These forms of identification and licenses shall be in the possession of the employees at all times when on the VA campus.

6. PROTECTION OF GOVERNMENT PROPERTY. During work execution, the Contractor shall take special care to protect Government property including but not limited to all exterior porches, turf, patio areas, walkways and pathways, vegetation, and any other government property at the locations which the services will be performed at. Any damage must be reported to the COR immediately for appropriate action. Damage resulting from Contractor operations shall be repaired by the Contractor to the satisfaction of the COR at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors, and staff at each location. Contractor shall be held responsible for any injuries or damage, which is caused as a result of the Contractor’s failure to adhere to these requirements.

7. CONFORMANCE STANDARDS. Contractor shall ensure that all services, products, and equipment is performed and used in conformance with the latest published edition of the applicable EPA, National Fire Protection Agency (NFPA), Underwriters Laboratories (UL), OSHA, VA, Joint Commission, state, local, federal and all applicable regulations for the work identified herein.

8. THE JOINT COMMISSION REQUIREMENTS.

A. Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. The VA shall schedule this meeting and it will include discussion of the following topics:

· Fire and Safety

· Infection control

· Disaster procedures

· Security (VA to provide information to the Contractor regarding these topics and document the meeting) B. The Contractor shall be responsible to ensure that Contractor employees coming to the worksite receive the information required above.

C. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

9. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

A. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates Contractor past performance on all contracts that exceed the thresholds outlined in FAR Part 42.15 and shares those evaluations with other Federal Government Contract Specialists and procurement officials through the Past Performance information Retrieval System (PPIRS). The FAR requires that the Contractor be provided an opportunity to comment on past performance evaluations prior to the posting of each report. To fulfill this requirement, the VA uses an online database, CPARS. The CPARS database information is uploaded to the PPIRS database, which is available to all Federal agencies.

B. Each Contractor whose contract award is estimated to exceed the thresholds outlined in FAR Part 42.15 is required to provide to the CO contact information for the Contractor’s representative with their response to the solicitation. The Contractor is responsible to notify the CO of any change to the Contractor’s representative during the contract performance period. Contractor’s representative contact information consists of a name and email address.

C. The Government will register the contract within thirty days after contract award. For contracts with a period of one year or less, the CO will perform a single evaluation when the contract is complete. For contracts exceeding one year, the CO will evaluate the Contractor’s performance annually. Intermediate reports will be filed each year until the last year of the contract, when the final report will be completed. Each report shall be forwarded in CPARS to the Contractor’s designated representative for comment. The Contractor’s representative will have thirty days to submit any comments and return the report to the CO. Failure by the Contractor to respond within those thirty days will result in the Government’s evaluation being placed on file in PPIRS without Contractor’s comments.

See attached document: ATTACHMENT 1 - REVISED Site Plan.