36C25225Q0007_2.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6.

SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION

UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16.

ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b.

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 585-25-1-063-0001 36C25225Q0007 07-26-2024 Pasholk,Susan 414-844-4846 08-14-2024 10:00

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 811210 $34 Million N/A X 36C252

OSCAR G. JOHNSON VA MEDICAL CENTER

Department of Veterans Affairs

325 EAST H STREET

IRON MOUNTAIN MI 49801-4760

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

HEPA FILTER SERVICE AND CERTIFICATION AT IRON MOUNTAIN VAMC

PER STATEMENT OF WORK

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 2015-4871

REV26 DATED 4.30.24 APPLIES AND IS

ATTACHED

THIS REQUIREMENT IS 100% SET-ASIDE FOR SMALL BUSINESS

VA POC: RICK JONES 9006-774-3300 X32220

CO: SUSAN PASHOLK 414-844-4846

BASE YEAR OCT 1, 2024 - SEP 30, 2025

OPTION YEAR 1 OCT

1, 2025 - SEP 30, 2026

OPTION YEAR 2 OCT 1, 2026 - SEP 30, 2027

OPTION YEAR 3 OCT 1, 2027 - SEP 30, 2028

OPTION YEAR 4 OCT 1, 2028 - SEP 30, 2029

See CONTINUATION Page 585-3650160-063-825500-2580 010040200 X X

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS _____________________________________

CITY-STATE-ZIP _____________________________________

POINT OF CONTACT/TITLE _____________________________________

UNIQUE ENTITY INDENTIFIER ____________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR TUESDAY AUGUST 6, 2024 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR RICK JONES (906-774-3300 X32220) AT ENGINEERING OFFICE.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than WEDNESDAY AUGUST 7, 2024 AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

1. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

1. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

1. Payments shall be made in arrears upon receipt of a properly prepared invoice

1. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

1. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

1. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

1. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

1. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

1. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

1. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

1. Contractor is responsible to follow all on site facility policies

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

Contractor may be required to have all employees working onsite to undergo a security background check process, including providing fingerprints to gain security clearance to work on premise.

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

9. FACILITY CHECK-IN/CHECK-OUT REQUIREMENTS:

A. The Contractor shall be required to sign in/out with the Police Service daily. Contractor employees shall be required to have a form of personal identification (Driver’s license) of person on day of visit.

B. The Contractor shall be required to report to Engineering Service to log in.

C. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Engineering and submit and review the preliminary report ( ESR) to the COR or designee prior to departure.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide SEMI-ANNUAL Inspection and Certification in months of December and June as listed in the Statement of Work Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide ANNUAL air exchange testing and HEPA Filter test in month of June as listed in the Statement of Work

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide Five Year HEPA Filter Replacement and Testing as listed in Statement of Work Section 2.5 Items G, H & I

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Return trip to retest/resample to include travel expense

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Re-Sampling of plates/slides to include fees and reports.

POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

BASE YEAR TOTAL $_________________

Provide SEMI-ANNUAL Inspection and Certification in months of December and June as listed in the Statement of Work Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide ANNUAL air exchange testing and HEPA Filter test in month of June as listed in the Statement of Work

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Return trip to retest/resample to include travel expense

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Re-Sampling of plates/slides to include fees and reports.

POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTION YEAR 1 TOTAL $_________________

Provide SEMI-ANNUAL Inspection and Certification in months of December and June as listed in the Statement of Work Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide ANNUAL air exchange testing and HEPA Filter test in month of June as listed in the Statement of Work

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Return trip to retest/resample to include travel expense

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Re-Sampling of plates/slides to include fees and reports.

POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIN YEAR 2 TOTAL $________________

Provide SEMI-ANNUAL Inspection and Certification in months of December and June as listed in the Statement of Work Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide ANNUAL air exchange testing and HEPA Filter test in month of June as listed in the Statement of Work

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Return trip to retest/resample to include travel expense

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Re-Sampling of plates/slides to include fees and reports.

POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTION YEAR 3 TOTAL $_________________

Provide SEMI-ANNUAL Inspection and Certification in months of December and June as listed in the Statement of Work Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide ANNUAL air exchange testing and HEPA Filter test in month of June as listed in the Statement of Work

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

Provide Five Year HEPA Filter Replacement and Testing as listed in Statement of Work Section 2.5 Items A through I

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Return trip to retest/resample to include travel expense

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTIONAL Re-Sampling of plates/slides to include fees and reports.

POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: H141 - Quality Control - Refrigeration, Air Conditioning, and Air Circulating Equipment

OPTION YEAR 4 TOTAL $_________________

STATEMENT OF WORK

HEPA FILTER SERVICE & CERTIFICATION

OSCAR G. JOHNSON VAMC Iron Mountain, MI

Vendor to furnish all materials, labor, tools, equipment, and travel necessary to provide semi-annual hood certifications and inspections and annual air exchange testing as listed below in the statement of work at the VA Medical Center, Iron Mountain, MI.

Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.

1. EQUIPMENT TO BE COVERED UNDER THIS CONTRACT:

1. Baker Company, Chemo Hood, (Biological Safety Cabinet)

a. Model: SG403A-HE

b. Serial Number: 110396

c. EE Number: 19970

d. Location: Pharmacy, Room 1233A, Bldg. 1

2. Baker Company, Laminar Flow Hood

a. Model Number: EG-6252

b. Serial Number: 120989

c. EE Number: 23735

d. Location: Pharmacy, Room 1233B, Bldg. 1

3. Air Clean Systems, Powdersafe Enclosure

a. Model Number: AC760C

b. Serial Number: AC760C-1475

c. EE Number: 24501

d. Location, Pharmacy, Room 1224, Bldg. 1

4. Labconco, Biological Safety Cabinet

a. Model Number: 302310100

b. Serial Number: 180760857

c. EE Number:

d. Location, Laboratory, Room 6218, Bldg. 1

5. AMS, Fume Hood

a. Model: EH-11-48

b. Serial Number: S05513-101

c. EE Number: 20159

d. Location: Laboratory, Room 6218, Bldg.1

2. SPECIFIC TASKS:

1. Semi-annual inspection & certification of equipment: To be done in months of December and June, Contractor shall inspect/test/ adjust and certify equipment identified in section I above to verify function is in conformance with the latest published edition of the applicable standards, such as Joint Commission (JCAHO), National Fire Protection Association (NFPA)-99, Underwriters Laboratory (UL), Occupational Safety and Health Administration (OSHA), VA, Center for Devices and Radiological Health (CDRH), National Electrical Code (NEC), National Science Foundation (NSF), United States Pharmacopeia (USP), International Organization for Standardization (ISO), USP 797, USP 800,etc.

A. Pharmacy Biological Safety Cabinet Test/Certification (Baker Company, model # SG403A-HE) shall include but not be limited to:

· NSF 49 Annex F

· Manufacturer’s Specifications

1. Filter changes B. Pharmacy Laminar Flow Hood Test/Certification (Baker Company, Model Number: EG- 6252) shall include but not be limited to:

· Airflow Velocity Test

· High Efficiency Particulate Arrestance (HEPA) Filter Leak Test

· Induction Leak/Back streaming Test

· Airflow Smoke Pattern Tests

· Manufacturer’s Specifications

1. Filter changes

C. Pharmacy Powder safe Enclosure Hood Testing/Certification (USP 800) (Air clean systems, model # AC760C) shall include but not limited to:

· HEPA Filter Leak Test

· Manufacture’s specifications

1. Filter changes

a. Pre-filter semi-annually

b. HEPA filters biannually (Starting December 2020)

D. Laboratory Biological Safety Cabinet Test/Certification (Labconco, Model # 302310100) shall include but not be limited to:

· NSF 49 Annex F

· Manufacturer’s Specifications

1. Filter changes

E. Laboratory Fume Hood Test/Certification (AMS Fume Hood model # EH-11-48) shall include but not be limited to:

· ANSI Z9.5

· Manufacturer’s Specifications

2. Semi-annual testing in the Pharmacy IV/CHEMO Area: To be done in months of December and June, (1233 Ante Room, 1233A HD Room and 1233B Non HD Room): Contractor shall inspect/test and adjust equipment in the rooms listed to verify function is in conformance with the latest published edition of the applicable standards, such as JCAHO, NFPA-99, UL, OSHA, VA, CDRH, NEC, NSF, USP, ISO, USP 797, USP 800 etc. Changes in USP 797, USP 800 and VA design guide are possible and should be discussed with the CORs. Testing shall include but not be limited to:

A. Airflow Tests -ACPH B. Room Segregation Test C. Room Pressurization Test D. HEPA Filter Leak Test E. Particle Concentration Counts

3. Annual Air Exchange and Room Pressure testing: To be performed in the month of June, Contractor shall inspect/test and adjust equipment in the rooms listed to verify function is in conformance with parameters listed on Schedule A.

4. Annual Surgery HEPA Filter Test: To be performed in the month of June, Contractor shall inspect/test all HEPA Filters in rooms 2101 West OR, 2102 East OR and 2105 Restricted Corridor. Tests shall be conducted in June.

5. Five year HEPA Filter replacement and testing: To be done in month of June. Contractor shall provide and install replacement 99.9% HEPA filters according to the table below during June of 2029 for items A through I listed below; and June of 2025 for items G, H and I listed below. See table below for rooms, filter quantities and sizes.

3. VISIT SCHEDULE NON-HEPA vs. HEPA:

A. Non HEPA installation visits: Contractor shall be required to be on sight 3 days (24 hours) to allow time for retest of failures after maintenance repairs are made.

B. HEPA installation visits; (June 2025 and June 2029) Contractor shall be required to properly install all HEPA filters and shall remain on sight until all HEPA filters installed by Contractor pass all testing after installation. Contractor shall allow for enough time to properly install, and trouble shoot any fit/testing difficulties.

4. REQUIRED DOCUMENTATION:

A. Air exchange reports:

1) Preliminary finding/report: The contractor shall submit and review the preliminary report to the COR or designee prior to departure. The preliminary report must include;

a) Completed handwritten report/results on the VA provided Excel spreadsheet including technician signature prior to leaving the Medical Center.

b) All results on spreadsheet shall reflect a passing test/inspection or have an agreed upon plan with the COR or designee prior to leaving.

c) Pass/Fail grade for each area with inspector’s initials by each grade

2) Final Report: The contractor shall provide an accurate electronically completed copy including signatures (either electronic or handwritten) within 2 weeks of the visit of the VA provided Excel spreadsheet with the following parameters properly and accurately annotated:

a) Company Name

b) Technician: Printed name, signature and date.

c) Testing interval/frequency

d) The VA requirements for air exchanges per hour and required air pressure in each area.

e) Standards of performance/testing standards used

f) Detailed descriptions of the findings of the inspection and certification procedures performed.

g) All results on spreadsheet must reflect a passing test/inspection or have an agreed upon plan with the COR or designee prior to leaving.

h) Pass/Fail grade for each area with inspector’s initials by each grade

i) Repair/Replacement/Retest before leaving: Allow time for retest/repair for each visit.

B. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each Engineering Service Report (ESR) must, at a minimum, document the following data legibly and in complete detail

1) Name of Contractor and Contract Number.

2) Name of Field Service Engineer (FSE) who performed services.

3) Contractor service ESR number/log number.

4) Date, time (starting and ending), equipment downtime and hours on-site for service call.

5) Identification of equipment to be serviced. (ID Number, Manufacturer's name, device name, model number, serial number and any other Manufacturer's identification numbers.

6) VA Electronic spreadsheet filled out/Company info/Tester/Certifications.

7) Itemized description of service performed.

8) Total cost to be billed.

9) Signatures of FSE performing service described and VA employee who witnessed service described.

5. REPORTING EQUIPMEMT DEFECTS/REQUIRED REPAIRS:

DEFECTS/REPAIRS REQUIRED: The Contractor shall immediately, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. The Contractor shall allow time for repairs/retesting prior to leaving the sight.

6. ADDITIONAL CHARGES:

There will be no additional charge for time spent at the site (during or after normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE APPROVING OFFICIAL BEFORE SERVICE IS COMPLETED.

7. HOURS OF COVERAGE:

A. Normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m., excluding holidays. All service shall be performed during normal hours of coverage unless requested or approved by COR or his/her designee.

B. Inspections and certifications shall be performed semi-annually. The first inspection is to be made in December and the second in June. Contractor must coordinate visit with COR, Rick Jones (906) 774-3300 x32220, prior to arrival.

C. Work performed outside the normal hours of coverage at the request of the COR will need to have written CO approval prior to commencement of work. Work performed outside the normal hours of coverage at the request of FSE shall be considered service during normal hours of coverage.

D. Federal Holidays observed by the VAMC are:

New Year's Day Labor Day Martin Luther King Day Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

9. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

A. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. "Fully Qualified" is based upon training and experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in the Section I above and for performing air change and pressure measurements relating to rooms on schedule.

C. Certifications to include but not limited to:

a. Controlled Environment National Board of Testing (CNBT) Clean room certification

D. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide to the Medical Center written assurance of the competency of their personnel including a copy of training certificates and credentials of the approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

E. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

F. Subcontractors shall be authorized to make certifiable repairs to hoods.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

C.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 15 calendar days prior to the contract’s performance period end. The “specified” rates under this clause shall be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 FAR 52.217-9 OPTION TO EXTEND TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 15 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation shall be in writing and shall define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

C.6 VAAR 852.203-70 COMMERICAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of clause) C.7 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled Veteran-owned or Veteran-owned small business certification status and their proposed use of eligible certified service-disabled Veteran-owned small businesses (SDVOSBs) and certified Veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled Veteran-owned small businesses offerors shall receive full credit, and offerors qualifying as Veteran-owned small businesses shall receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors shall receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 USC 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS OF SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)(DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it shall comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X] Services. In the case of a contract for services (except construction), the contractor shall not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts shall count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor shall not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts shall count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor shall not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts shall count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government shall not consider offers for award from offerors that do not provide the certification, and all such responses shall be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] shall comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ________________________________________ Printed Title of Signee: _________________________________________ Signature: ___________________________________________________ Date: _____________________ Company Name and Address: ______________________________________ (End of clause)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI)

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign Contractors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

C.11 VAAR 852.242.71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation shall be in writing through an ACO Letter of Delegation and shall identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor.

(End of clause) (End of Addendum to 52.212-4) C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting…