36C25225Q0002.docx
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- Solicitation number
- 36C25225Q0002
About this file
This document is a Special Notice for a sole source contract issued by the Great Lakes Acquisition Center (GLAC) of the Department of Veterans Affairs (VA) to provide the eVideon platform, including subscription, patient education renewal, signage, movie subscription, and scheduled lifecycle management of hardware items at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI.
The procurement will be conducted under FAR Part 13.5 Limited Source Justification Approval, with eVideon, Inc. DBA Optimal Solutions as the sole source. The contract will cover a base year (10/01/2024 - 09/30/2025) with 4 option years. Responses to this notice are due by 10:00 AM local time on 05-08-2024. Supporting evidence required includes a letter from the Original Equipment Manufacturer (OEM) authorizing the vendor as a distributor, proof that all technical personnel are OEM certified, and confirmation that the firm can utilize the OEM's billable service. The VA will evaluate any responses received but reserves the right to proceed with the sole source negotiation with eVideon if no qualified responses are submitted.
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Text version
SUBJECT*
Base YR (10/01/2024-09/30/2025) + 4 OYs eVideon Service, support, and licensing
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25225Q0002 |
| RESPONSE DATE/TIME/ZONE |
| 05-08-2024 10:00 AM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| DA10 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
GLAC (69D)
115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Eileen Meyer eileen.meyer@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
The Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with eVideon, Inc. DBA Optimal Solutions to provide the eVideon platform: subscription, patient education renewal, signage, movie subscription, and scheduled lifecycle management refreshing of hardware items located at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. This procurement is being conducted in accordance with FAR Part 13.5 Limited Source Justification Approval and no other vendor will satisfy agency requirements. This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 10:00 AM local time May 8, 2024. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1.) A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c).
2.) Proof all technical personnel are OEM certified.
3.) Proof the firm can utilize OEM’s billable service, if using.
These requests are mandatory for consideration. Information must be sent to the Contracting Officer, via email to eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the GLAC will proceed with the sole source negotiation with eVideon, Inc. DBA Optimal Solutions.
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of clause)
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