Limited Sources Justification.pdf

VHAPG Part 808.405-6 Limiting Sources Page 1 of 5 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C252-25-AP-1052

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C252-25-AP-1052

(1) Contracting Activity:

Department of Veterans Affairs Network/Program Contracting Office 12 Great Lakes Acquisition Center (GLAC) 115 S 84th St, Suite 101 Milwaukee, WI 53214

Purchase Request Number (2237):

537-24-2-135-0007 550-25-3-044-0167 556-25-3-2216-0154 578-25-3-168-0153 585-25-3-135-0040 607-25-3-031-0305 607-25-3-098-0036 676-25-3-167-0010 695-25-1-050-0045 695-25-1-229-0011 695-25-1-230-0026

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

The action to be approved is for a new firm fixed price Blanket Purchase Agreement with a base period plus three (3) one-year option periods. The following facilities will be covered under this agreement:

Jesse Brown VA Medical Center (Jesse Brown VAMC) - 537 VA Illiana Health Care System (Danville VAMC) - 550 Captain James A. Lovell Federal Health Care Center (FHCC) - 556 Edward Hines, Jr. VA Hospital (Hines VAMC) – 578 Oscar G. Johnson VA Medical Center (Iron Mountain VAMC) – 585 William S. Middleton Memorial Veterans’ Hospital (Madison VAMC) – 607 Tomah VA Medical Center (Tomah VAMC) - 676

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Acquisition ID#: 36C252-25-AP-1052

Clement J. Zablocki VA Medical Center (Milwaukee VAMC) - 695 Adam Benjamin Jr. VA Outpatient Clinic (Crown Point CBOC) Bob Michel VA Outpatient Clinic (Peoria CBOC) Rockford VA Clinic (Rockford CBOC) John H. Bradley VA Outpatient Clinic (Appleton CBOC) Milo C. Huempfner Outpatient Clinic (Green Bay CBOC)

Estimated Cost:

Base Year: 4/1/2025 - 3/31/2025 (12 MO) $787,202.98 Option Period 1: 4/1/2026 - 3/31/2027 (12 MO) $825,212.04 Option Period 2: 4/1/2027 - 3/31/2028 (12 MO) $825,212.04 Option Period 3: 4/1/2028 - 3/31/2029 (12 MO) $825,212.04

Estimated total: $3,262,839.10

Order against: FSS Contract Number: 36F79719D0135 Name of Proposed Contractor: ScriptPro USA Inc Street Address: 5828 Reeds Road City, State, Zip: Mission, KS 66202-2740 Phone: 913.384.1008

(3) Description of Supplies or Services:

ESTIMATED TOTAL: $3,262,839.10

The requirement is for maintenance and support services of already owned ScriptPro equipment at each of the VISN12 facilities listed above. The requirement also includes drug database updates, ongoing interface maintenance, a 24 hour, 7 days a week help desk support to address questions and problems on an immediate, real-time basis. A required element for Technical Support is remote access using console sharing software that allows ScriptPro to diagnose and solve problems as well as provide user training. ScriptPro equips every system with software to diagnose and troubleshoot problems. The diagnostic software allows ScriptPro Technical support to assess a component failure and arrange for replacement of failed parts.

The Contractor is responsible for total maintenance of the entire system, including preventative maintenance and software updates. Maintenance support shall include an on-site service technician if it is determined a remote fix is not possible.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

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Acquisition ID#: 36C252-25-AP-1052

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

The Original Equipment Manufacturer (OEM) of the currently owned equipment, ScriptPro USA Inc., is the sole service provider of the required services described above. ScriptPro USA Inc. has provided a letter certifying the sole source information. If an agreement to provide maintenance and support services of already owned ScriptPro equipment was not issued, the Pharmacy departments would not be able to properly dispense medication and the equipment would go into disrepair, needing to be replaced more often. It is crucial to properly maintain the equipment to the OEM specifications as delays in response and repair time can heavily impact the Pharmacy department which would ultimately affect patient care.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

The maintenance and support services are available via GSA contract 36F79719D0135 and pricing has previously been deemed fair and reasonable. IAW FAR 8.405-4, the Contracting Officer will seek a price reduction from the Schedule Contractor.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Market Research was performed and included a review of potential sources available for this requirement. A search of VetCert, Addsup, GSA eLibrary, Contract Opportunities and SBA websites were done on 2/5/2025. Contracting Officer posted an intent to sole source, 36C25225Q0242, from 2/5/2025 through 2/10/2025. 0 Vendors responded to the intent to sole source. Contracting Officer determined no other vendor could provide the services required for this contract.

(7) Any Other Facts Supporting the Justification:

An authorization letter was provided which stated that only the OEM can provide the support services.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

Only ScriptPro USA Inc. can provide maintenance and support services on ScriptPro equipment.

The Contracting Officer will continue to survey the marketplace during the agreement periods in an effort to remove or overcome any barriers to competition that may exist for any subsequent requirements of this nature.

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Acquisition ID#: 36C252-25-AP-1052

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

Russell Usauskas, Pharmacy Hines VA Medical Center

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Ashley Johnson, Contracting Officer Great Lakes Acquisition Center NCO12 – Services

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

Erika Cannaday, Branch Chief Great Lakes Acquisition Center NCO12 – Services

c. Division Manager Review: I certify the justification meets requirements for other than full and open competition.

Scott Ivy, Division Manager Great Lakes Acquisition Center

NCO12

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Acquisition ID#: 36C252-25-AP-1052

d. Director of Contracting Review: I certify the justification meets requirements for other than full and open competition.

Paul Lauro, Director of Contracting Great Lakes Acquisition Center

NCO12

HIGHER LEVEL APPROVAL (Required for orders over $750,000):

c. VHA RPO HCA Review and Approval (over $750,000 to $75 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Daryl A. Berg Executive Director, RPO Central Head of Contracting Activity