36C25224Q0797.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Jennifer Mead Jennifer.Mead@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME

ADDRESS

CITY-STATE-ZIP

POINT OF CONTACT/TITLE

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SAM UEI NO.

CAGE CODE

GSA / FSS SCHEDULE

b. GOVERNMENT: JENNIFER MEAD – CONTRACTING OFFICER CONTRACTING OFFICE CODE: 36C252 DEPARTMENT OF VETERANS AFFAIRS GREAT LAKES ACQUISITION CENTER 115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted upon receipt of the ARO, inspection and acceptance by the Government in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1- 877-489-6135 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-

Page of

Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1- 877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten- network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

· Tungsten Network e-Invoice email: VA.Registration@Tungsten- Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing with a small business size standard of 1,250 employees. The FSC/PSC is 4110, Refrigeration Equipment.

The Great Lakes Acquisition Center, on behalf of the Clement J. Zablocki VA Medical Center Nutrition Food Service Department, in Milwaukee, WI is seeking One Time-Buy for Brand Name or Equal Aladdin Temp-Rite Air Curtain Refrigerator.

All interested companies shall provide quotations for the following:

Supplies/Services

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Scope.

The Clement J Zablocki VA Medical Center (VAMC), Nutrition Food Service Department, in Milwaukee, WI is seeking One Time-Buy for Brand Name or Equal Aladdin Temp-Rite Air Curtain Refrigerator. This requirement is for brand-name or equal Air Curtain Refrigerator to be delivered to the VAMC. This procurement is for Brand Name “Aladdin Temp-Rite” Air Curtain Refrigerator, OR EQUAL. Any OR EQUAL Air Curtain Refrigerator must meet or exceed the below salient characteristics.

Salient Characteristics: Brand Name or Equal “Aladdin Temp-Rite” Air Curtain Refrigerator

General Air Curtain Refrigerator

· Capacity: Must Hold 10 standard 18" x 26" trays.

· Cabinet: Durable stainless steel cabinet interior and exterior. Cabinet includes stainless steel tube frame.

· Stainless steel door option: Fully insulated stainless steel, handle-less door, flush to cabinet edge, including two 11-gauge, stainless steel, lift-off door hinges and a full- perimeter gasket for a tight seal.

· Controller: Should be user-friendly, adjustable controller with exterior digital thermometer; automatic and manual defrost cycles.

· Must have a programmable Turbo Cool (rapid or pre-chill) Feature(34 degrees).

· Open-door operation: Maintains average food temperatures of 41°F or lower for 90 minutes with door open during tray assembly2.

· Refrigeration system: R404-A refrigeration system with bottom-mount condensing unit.

· Casters: Four 5” or 6" non-marking swivel casters, two with brakes.

(End of Scope of Work)

Delivery: Contractor must be able to deliver the Air Curtain Refrigerator within 60 days. The Medical Center does have a loading dock and forklift. The Air Curtain Refrigerator shall be delivered to

Clement J. Zablocki VA Medical Center 5000 West National Milwaukee WI, 53295

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (NOV 2021) Refer to Attachment 1 ADDENDUM to FAR 52.212-1

2. FAR 52.204-7, “System for Award Management” (OCT 2018)

3. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

4. FAR 52.209-7, “Information Regarding Responsibility Matters” (OCT 2018)

5. FAR 52.217-5, “Evaluation of Options” (JUL 1990)

6. FAR 52.233-2, “Service of Protest” (SEPT 2006) End of Addendum to 52.212-1

7. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021) Refer to Attachment 2, ADDENDUM to 52.212-2

8. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

· FAR 52.203-16, “Preventing Personal Conflicts of Interest” (JUN 2020)

· FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (JUN 2020)

· FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY 2011)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

· FAR 52.224-1, “Privacy Act Notification” (APR 1984)

· FAR 52.224-2, “Privacy Act” (APR 1984)

· FAR 52.227-14, “Rights in Data-General” (MAY 2014)

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (NOV 2021) (DEVIATION AUG 2020)

· VAAR 852.211-72, “Technical Industry Standards” (NOV 2018)

· VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020)

· VAAR 852.203-70, “Commercial Advertising”

· VAAR 852.211-70, “Equipment Operations and Maintenance Manuals”

· VAAR 852.219-73, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside”

· VAAR 852.232-72, “Electronic Submission of Payment Requests”

· VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution”

· VAAR 852.233-71, “Alternate Protest Procedure”

· VAAR 852.246-71, “Rejected Goods”

· VAAR 852.270-1, “Representatives of Contracting Officers”

· VAAR 852.212-71, “Gray Market Items” (APR 2020)

· VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018) (DEVIATION)

· VAAR 852.219-75, “Subcontracting Commitments Monitoring and Compliance” (JUL 2018) (DEVIATION)

· VAAR 852.219-78, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (SEP 2021) (DEVIATION)

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· VAAR 852.247-71, “Delivery Location” (OCT 2018)

· VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018) End of Addendum to 52.212-4

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services” (MAY 2022)

· Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

2. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.

3. A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products

4. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the GLAC, Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Price Technical Speed of Delivery

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 a.m. CST on September 9, 2024. Responses should be sent to the contracting officer Jennifer Mead at Jennifer.Mead@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jennifer Mead, Contracting Officer Network Contracting Office 12 Jennifer.Mead@va.gov

See attached document: Attachment 1 Tailored 52.212-1 Instructions to Offerors.

See attached document: Attachment 2 Tailored 52.212-2 Evaluation of Offerors.

See attached document: Attachment 1 Tailored 52.212-1 Instructions to Offerors.

See attached document: Attachment 2 Tailored 52.212-2 Evaluation of Offerors.

See attached document: Attachment 3 VAAR 852 219 76.

Effective Date: 03/15/2023 Revision: 01