36C25224Q0706.docx

36C25224Q0706

GENERAL INFORMATION

Network Contracting Office 12 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Stacy Massey Stacy.Massey@va.gov 4148448400

PLACE OF PERFORMANCE

Capt. James A. Lovell Federal Health Care Center

3001 Green Bay Road

North Chicago IL

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Combined Synopsis-Solicitation

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 (effective 05/22/2024).

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing or 337127 Institutional Furniture Manufacturing. The small business size standard of 800 employees and 500 employees respectively. The FSC/PSC is 6530, Hospital Furniture, Equipment, Utensils, And Supplies.

The Department of Veterans Affairs, Network Contracting Office 12 (NCO 12), Veterans Integrated Services Network 12 (VISN 12), Capt. James A. Lovell Federal Health Care Center, Sterile Processing Services (SPS) located at 3001 Green Bay Road, North Chicago, IL 60064-3048 has a requirement for sterile storage racks and transportation carts. Required sterile storage rack system will replace the metal rack system currently in use and no longer up to industry standards.

All interested companies shall provide quotations for the following:

Schedule of Supplies

This is a brand name or equal requirement in accordance with FAR 52.211-6. The purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. Equal products must meet the salient physical, functional, and/or performance characteristic specified. Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

Basis of design: Pegasus Medical Concepts, Inc. Hygieia Rack System.

Line Item

Product Number

Description

Qty

Unit Price

Total Price

Type) -40cm Wide Starter Includes:

2 Aluminum Frames-U & 1 Aluminum Lateral Support Set-U

Type) -40cm Wide Add-On Includes:

1 Aluminum Frames-U & 1 Aluminum Lateral Support Set-U

Wire)

Aluminum racks

Up to 20 Baskets 41"Wx27"Dx64"H

Wire)

Salient Characteristics

1. Racks must have an aluminum frame

2. Racks frames must be completely sealed and cleanable using medical grade cleaning solutions

3. Racks must accommodate stainless steel shelves/trays/baskets

4. Racks must accommodate antimicrobial shelves/trays/baskets (infection control storage).

5. Racks must have optional telescopic rails that provide for 100% extension.

6. Rails must support shelves/trays/baskets to be pulled out in a horizontal or tilt position.

7. Rails must support shelves/trays/baskets to be pulled in and out from both sides (front & back)

8. Racks must accommodate shelves/trays/baskets that are used interchangeable with existing storage racks. (Small shelves/trays/baskets 12”L x 12”H, medium 12”L x 18”H, large 12”L x 24”H).

9. Each shelf must have a plastic label holder mounted to the frame

10. Transportation carts must support the same shelves/trays/baskets as the sterile storage racks

11. Racks and carts must be capable of reconfiguration of shelves/trays/baskets height level without tools

12. Racks and carts must have four caster wheels

13. Racks must have optional top and bottom cover to eliminate dirt

Sterile storage racks will be placed/located in BD168A Clean side, refer to Attachment 1: SPS Sterile Storage Drawing. Ideally storage racks wall be placed against the walls and/or in the middle of the room. Current racks are positioned against the walls and centered in the middle of the room. Installation includes placement of shelves and baskets. Racks can be preassembled or be assembled onsite.

Contractor will be responsible for all labor, material, tools, equipment, training, delivery, and accessories necessary to furnish and install the equipment. Contractor will deliver and roll racks into a final location during normal business hours. Contractor shall schedule work/installation to impose minimum hardship on the present operations of the facilities and the performance of the work of other services within the hospital. A loading dock is available for delivery and fairly close to BD168A.

Contractor shall properly and effectively protect all materials and equipment furnished during and after installation. All workmanship shall comply with applicable manufacturer’s requirements and standards.

Contractor is responsible for cleaning up all materials, debris and rubbish from the delivery location. Disposal of all packaging material, debris and rubbish must be disposed of off the VA campus. There are no dumpsters available for contractor use.

NOTE: Notwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, will be performed by the Contractor at no additional cost to the Government.

Period of Performance All equipment will be delivered and installed within 120 days from receipt of award.

Place of Performance/Place of Delivery All equipment will be delivered F.O.B. Destination at no cost to the government.

North Chicago, IL

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.201-1, “Acquisition 360: Voluntary Survey” (SEPT 2023)

2. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEP 2023) Refer to Attachment 3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

3. FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

4. FAR 52.204-7, “System for Award Management” (OCT 2018)

5. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

6. FAR 52.204-20, “Predecessor of Offeror” (AUG 2020)

7. FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

8. FAR 52.204-29, “Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures” (DEC 2023)

9. FAR 52.211-6, “Brand Name or Equal” (AUG 1999)

10. FAR 52.214-21, “Descriptive Literature” (APR 2002)

11. VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008) End of Addendum to 52.212-1

12. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021)

13. FAR 52.212-3, “Offeror Representations and Certifications-Commercial Products and Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” (NOV 2023) Addendum to FAR 52.212-4

2. FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

3. FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

4. FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

5. FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (MAR 2023)

6. VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

7. VAAR 852.212-71, “Gray Market and Counterfeit Items” (FEB 2023)

8. VAAR 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses” (JAN 2023) (DEVIATION)

9. VAAR 852.219-76, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (JAN 2023) (DEVIATION)

10. VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

11. VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

12. VAAR 852.246-71, “Rejected Goods” (OCT 2018)

13. VAAR 852.247-71, “Delivery Location” (OCT 2018)

14. VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018)

15. End of Addendum to 52.212-4

16. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services” (MAY 2024)

The following subparagraphs of FAR 52.212-5 are applicable:

· FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

Invoicing The Contractor will submit each invoice online, including all back-up data, to VA’s Electronic Invoice Presentment and Payment System. The Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

Additional information can be found at http://www.fsc.va.gov/einvoice.asp.

Evaluation Refer to Attachment 2: ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Technical Features

2. Delivery Date

3. Warranty

4. Price

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

Instructions to Offerors All quoters shall submit the following: Refer to Attachment 3: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

All quotes shall be sent to the Contracting Officer at Stacy.Massey@va.gov.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on August 26, 2024. Responses should be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Stacy Massey Contracting Officer Network Contracting Office 12 Stacy.Massey@va.gov

See attached document: Attachment 1 SPS Sterile Storage Drawing.

See attached document: Attachment 2 Tailored 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services.

See attached document: Attachment 3 Tailored 52.212-2 Evaluation - Commercial Products and Commercial Services.

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