36C25224Q0660.docx

SUBJECT*

36C252-24-AP-1029 Exam Tables-Appleton Clinic

GENERAL INFORMATION

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Jennifer Mead Jennifer.Mead@va.gov

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, Surgical Appliance and Supplies Manufacturing with a small business size standard of 800 employees. The FSC/PSC is 6515, Medical and Surgical Instruments, Equipment, and Supplies.

The Great Lakes Acquisition Center, on behalf of the Clement J. Zablocki VA Medical Center at the Appleton CBOC Location, in Green Bay, WI is seeking a one time buy for Brand Name or Equal Midmark 626 Exam Tables with Rollers, Hand and Foot Controls, Heated Drawers and Heated Upholstery.

The FSC/PSC is: 6515.

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME

ADDRESS

CITY-STATE-ZIP

POINT OF CONTACT/TITLE

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SAM UEI NO

CAGE CODE

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: JENNIFER MEAD – CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted upon acceptance of a properly prepared invoice in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

7. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Supplies/Services Table:

All interested companies shall provide quotations for the following “BRAND NAME” items or submit a separate list with pricing for Brand Name and any OR Equal Product: Please note additional submission instructions found on page 10-11 of this combined synopsis/solicitation.

Supplies/Services

DESCRIPTION SALIENT CHARACTERISTICS

Six (6) Midmark Exam Table w/Rollers, Hand and Foot Controls, Heated Drawers and Heated Upholstery (Item#626-002)

a) The height of the table must range between 14.6 inches to 37 inches

b) Must have a minimum user weight capacity of 650 pounds.

c) Must have a minimum leg extension length of 16 inches.

d) The length of the table must range between 59.5 inches to 75.5 inches.

e) The width of the table must have a maximum width of 27.5 inches W

f) The temperature of the heated upholstery must range between 95 degrees Fahrenheit to 102 degrees Fahrenheit.

g) Compliance: UL 60601-1; CAN/CSA-C22.2; No.601.1-M90; EN 60601-1; NFPA 99

Six (6) Midmark Premium Upholstery for 626 Table- 32", Color Option: Dark Linen (Item # 002-2002-856)

a) The dimensions of the upholstery top must have a minimum of 60 inches L x 32 inches W.

b) Must have the color of Dark Linen

Six (6) Midmark Articulating Knee Crutch, Field Installed (Item# 9A411004)

Thirteen (13) Midmark Barrier-Free Exam Table without Scale, Non-Heated Upholstery-Base Only (Item# 626-001)

a) The height of the table must range between 14.6 inches to 37 inches

b) Must have a minimum user weight capacity of 650 pounds.

c) Must have a minimum leg extension length of 16 inches.

d) The length of the table must range between 59.5 inches to 75.5 inches.

e) The width of the table must have a maximum width of 27.5 inches W

f) Compliance: UL 60601-1; CAN/CSA-C22.2; No.601.1-M90; EN 60601-1; NFPA 99

Thirteen (13) Midmark Corporation Premium Upholstery for 626 Table- 32", Color Option: Dark Linen (Item #002-2002-856)

a) The dimensions of the upholstery top must have a minimum of 60 inches L x 32 inches W.

b) Must have the color of Dark Linen

(End of Scope of Work)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (NOV 2021) Refer to Attachment 1 ADDENDUM to FAR 52.212-1

2. FAR 52.204-7, “System for Award Management” (OCT 2018)

3. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

4. FAR 52.209-7, “Information Regarding Responsibility Matters” (OCT 2018)

5. FAR 52.217-5, “Evaluation of Options” (JUL 1990)

6. FAR 52.233-2, “Service of Protest” (SEPT 2006) End of Addendum to 52.212-1

7. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021) Refer to Attachment 2, ADDENDUM to 52.212-2

8. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

· FAR 52.203-16, “Preventing Personal Conflicts of Interest” (JUN 2020)

· FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (JUN 2020)

· FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY 2011)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

· FAR 52.224-1, “Privacy Act Notification” (APR 1984)

· FAR 52.224-2, “Privacy Act” (APR 1984)

· FAR 52.227-14, “Rights in Data-General” (MAY 2014)

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (NOV 2021) (DEVIATION AUG 2020)

· VAAR 852.211-72, “Technical Industry Standards” (NOV 2018)

· VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020)

· VAAR 852.203-70, “Commercial Advertising”

· VAAR 852.211-70, “Equipment Operations and Maintenance Manuals”

· VAAR 852.219-73, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside”

· VAAR 852.232-72, “Electronic Submission of Payment Requests”

· VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution”

· VAAR 852.233-71, “Alternate Protest Procedure”

· VAAR 852.246-71, “Rejected Goods”

· VAAR 852.270-1, “Representatives of Contracting Officers”

· VAAR 852.212-71, “Gray Market Items” (APR 2020)

· VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018) (DEVIATION)

· VAAR 852.219-75, “Subcontracting Commitments Monitoring and Compliance” (JUL 2018) (DEVIATION)

· VAAR 852.219-78, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (SEP 2021) (DEVIATION)

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· VAAR 852.247-71, “Delivery Location” (OCT 2018)

· VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018) End of Addendum to 52.212-4

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services” (MAY 2022)

· Refer to attached FAR 52.212-5 for subparagraphs the contractor shall comply with the following clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services.

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

2. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller

3. A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products

4. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the GLAC, Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Price Technical Speed of Delivery

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 CST on August 5, 2024. Responses should be sent to the contracting officer Jennifer Mead at Jennifer.Mead@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jennifer Mead Contracting Officer Network Contracting Office 12 Jennifer.Mead@va.gov

See attached document: Attachment 1 Tailored 52.212-1 Instructions to Offerors.

See attached document: Attachment 2 Tailored 52.212-2 Evaluation of Offerors