36C25224Q0586 00020.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 556-24-3-2993-0241 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25224Q0586 08-29-2024

X X X

X The Purpose of this admendment is to:

1) Change RFQ close date from 10 September 2024 to 12 September 2024

12:00 PM CDT.

2) Provide Ascom equipment list on

GSA

s chedule GS-35F-0662T

3) Provide Updated SOW . Changes are tracked for reference.

4) Provide Answers to asked q uestions

All other terms and conditions remain in effect. END OF AMENDMENT.

Jim Hedman

VA-VHA-RPOC-2023-0064

Ascom Schedule

(1) - Backbone & Spares

Components for 2 Duty Stations (Replaces NUDUTY-HU):

ASCOM PRODUCT - Total - Backbone Project - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Software Maintenance Program (SMP) - Annual, Long Term (5+ Year Contract - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

(2) Bldg. 133-2B, 133-2A, 133-3B, 133-3A, ER, ICU & Police StationNurse Call Upgrade

Staff Devices

Components for 20 Duty Stations (Replaces NUDUTY-HU):

ASCOM PRODUCT - Total - Building 133 Nurse Call Upgrade - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

(3) - Bldg. 133-4 A/B

Components for 14 Duty Stations (Replaces NUDUTY-HU):

ASCOM PRODUCT - (2) - Bldg 133, 4th Floor - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

(4) - Bldg. 134 1st, 2nd, 3rd Floors

Components for 10 Duty Stations (Replaces NUDUTY-HU):

ASCOM PRODUCT - (3) - Bldg 134, Areas 1B, 2B and 3B - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

(5) - Bldg. Green Homes A,B,C & D

Components for 12 Duty Stations (Replaces NUDUTY-HU):

STATEMENT OF WORK

Background

The Captain James A. Lovell FHCC is requesting to replace existing Nurse Call System. The current system is well past life cycle, replacements parts are hard to find and it’s a critical infrastructure for the Hospital.

Scope/Tasks

Requesting to install an all new Ascom Telligence Nurse Call system with a code compliant standalone IT network backbone infrastructure for James A. Lovell Federal Health Care Center (VAMC). The new Ascom system and backbone includes installation of new standalone IT network infrastructure to support replacement of the existing EZCare nurse call systems with new Telligence nurse call systems, the connection of existing Telligence systems along with pending future Telligence installations. Included are the Telligence PoE IP Switches, Telligence Gateways, equipment racks, UPS's, SFP fiber modules (for connection to existing VA Campus fiber) and CAT5e patch panels & patch cords for copper construction of network backbone. The build out of the new standalone IT network will be separate from the existing VA network.

Included is new Ascom Unite system hardware and software to support nurse call integration with existing Ascom DECT mobile phones and Analyze logging and reporting software. Contractor will provide new servers, software and licensing required for the Unite system. The areas to be upgraded and replaced with this new system and infrastructure include:

· VA James A. Lovell Nurse Call Ascom Backbone (NC101 Riser Diagram)

· Building 134 1st, 2nd, 3rd Floor

· Building 133-2B, 133-2A, 133-3B, 133-3A, ER, ICU & Police Station

· Building 133-4 A/B

· Green Homes A, B, C & D The proposal includes installation of new system cable, hardware, software, configuration programming, testing, system certification. Existing cable pathways and open cabling infrastructure will be used where possible. The design is based on the attached PDF (NC101 Riser Diagram of each Building & Floors). Contractor will provide the new network switches for termination of the fiber cable using LC type connections. Contractor to ensure existing EZcare system is operational while installing the new Ascom Nurse Call system.

VA James A. Lovell Nurse Call Ascom Backbone (NC101 Riser Diagram)

Contractor will provide and install new Ascom Telligence nurse call system equipment for expansion of the existing Ascom Telligence system at the James A. Lovell VA Hospital. The new system expansion includes one-for-one replacement of the existing nurse call system components currently installed in Building 133, areas 133-2B, 133-2A, 133-3B, 133-3A, ER, ICU & Police Station. A new central annunciator console will be installed in the Police Station for monitoring of code blue alarm calls.

· Includes installation of new system cable, hardware, software, configuration programming, testing, system certification and end-user training. Decommissioning and removal of existing nurses call system cable and equipment is included.

· Existing cable pathways and open cabling infrastructure will be used where possible.

· The system infrastructure design and material provided by Contractor assumes that VAMC will provide the "dark" fiber cable connections to the existing Telligence bridge computer utilizing Single Mode Fiber pairs. Contractor will provide the new network switches for termination of the fiber cable using LC type connections.

· Up to four unoccupied patient rooms at a time with be provided by the VA for re- cabling and installation of the new system. The remaining portion of the existing system will remain operational as the new system is installed. Once each group of four rooms are online with the new system, the installation will move to the next group of four rooms with the goal of completing four rooms per day. The installation schedule and daily room list for installation will be provided by the VA Bio Med team.

Ascom Material Will Include:

Staff Devices

· Peripheral Room Stations

· Dome Lights

· Pillow Speakers & Call Cords

· Software & Licensing

· Installation Hardware

· Ascom Unite Platform Server (UPS)

Building 134 1st, 2nd, 3rd Floors

Contractor will install, program, test and certify new standalone Ascom Nurse Call system in Building 134, Floors 1-3. This system includes all material listed below and includes new open cabling infrastructure, and demo of existing system. Design layout was based on attached PDFs attached of each floor. VA will provide a minimum of (2) Rooms per day for re cabling and new component installation. Existing Nurse Call system will remain operational during this process.

Building 133-2B, 133-2A, 133-3B, 133-3A, ER, ICU & Police Station

Contractor will provide and install new Ascom Telligence nurse call system equipment for expansion of the existing Ascom Telligence system at the James A. Lovell VA Hospital. The new system expansion includes one-for-one replacement of the existing EZCare nurse call system components currently installed in Building 133, areas 133-2B, 133-2A, 133-3B, 133-3A, ER, ICU & Police Station.

A new central annunciator console will be installed in the Police Station for monitoring of code blue alarm calls.

The proposal includes installation of new system cable, hardware, software, configuration programming, testing, system certification and end-user training. Decommissioning and removal of existing nurses call system cable and equipment is included. Existing cable pathways and open cabling infrastructure will be used where possible.

Design layout is based on the attached PDFs of each floor. The system infrastructure design and material provided by Contractor assumes that VAMC will provide the "dark" fiber cable connections to the existing Telligence bridge computer utilizing Single Mode Fiber pairs. Contractor will provide the new network switches for termination of the fiber cable using LC type connections. Refer to the attached riser diagram for point-to-point fiber requirements.

Up to four unoccupied patient rooms at a time with be provided by the VA for re-cabling and installation of the new system. The remaining portion of the existing system will remain operational as the new system is installed. Once each group of four rooms are online with the new system, the installation will move to the next group of four rooms with the goal of completing four rooms per day. The installation schedule and daily room list for installation will be provided by the VA Bio Med team.

Labor: Labor proposal is based on counts provided. This Scope of Work assumes a continual workload and the ability to move to or between other departments when work is halted and/or completed in another.

Ascom Material Will Include:

· Peripheral Room Stations

· Dome Lights

· Pillow Speakers & Call Cords

· Software & Licensing

· Installation Hardware

Building 133-4 A/B

Contractor will install, program, test and certify new standalone Ascom Nurse Call system in Building 133 4th Floor A & B Wings. This system includes all material listed below and includes new open cabling infrastructure, and demo of existing system. Design layout was based on attached PDFs attached of each floor. VA will provide a minimum of (2) Rooms per day for re cabling and new component installation. Existing Nurse Call system will remain operational during this process.

Green Homes A, B, C & D

Contractor will install, program, test and certify new standalone Ascom Nurse Call system in (2) Green Homes. This system includes all material listed below and includes new cabling infrastructure. Design layout was based on attached PDF of Green Homes. Each Green Home Telligence IP Switch will connect to the existing Bridge computer via the local government LAN (non UL1069. Per UL1069, the non-UL1069 network connection may be used for ancillary signaling only.

Hours of Installation: (Provided by VA Bio Med Team)

· Contractor labor proposal is based on Normal Hours with (4) rooms being installed except noted below.

· (Exception) of Hours of Installation:

· ICU: After hours 4PM-12AM, one room at a time.

· ER: After hours 4PM-12AM, three rooms at a time, may have to be less if there just happens to be an influx of patients.

· GI/Oncology/OR/PACU: After hours 4PM-12AM, Free rein as these areas is closed after hours.

· 133-2B: Normal hours, four rooms at a time.

Warranty:

· (5) Five years, Ascom hardware

· (2) Two years, call cords,

· One year labor warranty

Ascom standard material lead time is 4-6 months ARO.

Additional Inclusions:

· The (5) year Unite Software Maintenance Program (SMP) includes major/minor releases, patches, workflow consultation, remote end-user refresher training/clinical support, annual technical training for 1 facility member, and locked in price protection for the duration of the contract.

· The (5) Year Telligence Software Maintenance Program (SMP) includes access to all software releases during the service contract term. Access to 24x7 Customer Care Support and eLearning modules

· CAD/DESIGN for as-built drawings to be completed

· Installation, Testing, Programming

· Backbone will be upgraded to a compliant system

· Telligence Component Spares as request by Bio Med

· In person Nurse Staff Training

· Demo of existing devices and cabling

· Tenting in required areas

· Open Cabling infrastructure (reusing existing back boxes where applicable)

· De Commissioning of existing Nurse Call system during installation of new Ascom system until cut over is completed.

Additional Exclusions:

· Additional Gateways: Current SOW contains purchasing an additional (100) d83 Phones. Per VA Bio MEd Team we are keeping the current VoIP Gateway that supports (50) phones. Any future expansion needed above (50) will need additional gateways.

· RTLS Integration

· ATO / Risk Management Framework (though the Ascom System has successfully been through this process)

· EHR (ADT / HL7) Integration

· No changes are being made to existing DECT Infrastructure.

· Pocket Pagers

Includes the following items: System Design, Project Management, Equipment and Shipping/Transport of equipment.

Programming, Testing, Certification, and Training services have also been included in this proposal and will be performed by a certified technician.

Submittal drawing work is based on availability of AutoCAD compatible drawings from the contractor/owner. Drawings shall depict device locations, column lines, door swings, and correct room labels.

FHCC will coordinate with infection control for any areas that require risk assessment/ ICRA containment considerations or contingencies Contractor requests a secure staging area on site to store equipment, tools, and materials.

Type of Contract: Firm Fix Price Contract

Location/Delivery

The equipment will be delivered to the FHCC Warehouse:

3001 Green Bay Road, North Chicago, IL 60064.

Records Management Language for Contracts

When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records.

Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations.

This language should not replace specific records management requirements included within Federal information system contracts.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor

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QUESTIONS AND ANSWERS

1. Quantities of Equipment: Could you please provide the exact quantities of each type of equipment listed in the RFQ? Specifically, we are looking for the number of peripheral room stations, dome lights, pillow speakers, call cords, PoE IP switches, Telligence Gateways, and any other hardware or installation materials required.

See above.

1. Floor Plan and Installation Locations: To accurately assess the scope of work, it would be very helpful to have a detailed floor plan showing where each piece of equipment needs to be installed across the various buildings mentioned in the RFQ. This will enable us to provide a precise and well-coordinated installation plan.

We are not able to provide a floor plan for each of the units.

1. Integration with Existing Systems: While the RFQ mentions integration with existing Ascom DECT mobile phones, could you provide more specifics on any other systems or infrastructure with which the new Nurse Call System must interface? Understanding the full extent of integration will help us ensure compatibility and efficiency in our installation process.

No other interfaces since it will be all new Ascom IT network which the contractor will build out. Contractor shall maintain the hybrid old EZcare and Ascom while installing the new Ascom is critical during implementation phase.

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