36C25224Q0538 0001.docx
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- Solicitation number
- 36C25224Q0538
About this file
This document is a Sources Sought Notice for Virtual Pharmacy Services at the VA Illiana Health Care System (VAIHCS). The VA is seeking a Service-Disabled Veteran Owned Small Business (SDVOSB) capable of providing remote pharmacy services to complete inpatient orders during off-tour hours, weekends, and federal holidays when the inpatient pharmacy is closed. The period of performance is November 1, 2024 through October 31, 2029.
The notice outlines the required services, including 24/7 coverage, response times, and pharmacist qualifications. Vendors must submit information on their ability to provide virtual pharmacy services, startup timeline, pharmacist availability, and VA experience. Pricing is requested for annual scripts and pharmacist hours across the five-year ordering period. The NAICS code is 561320 - Temporary Help Services. This is a follow-on to an existing contract with the current contractor Mednovations. Responses are due by June 18, 2024 at 12pm CT.
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| File | Type | Posted |
|---|---|---|
| 36C25224Q0538 0002.docx | DOCX document | |
| 36C25224Q0538.docx | DOCX document |
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Text version
Modification to a Previous Notice Modification to a Previous Notice
| SUBJECT* |
| Sources Sought Notice Responses for Virtual Pharmacy Services at VAIHCS |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25224Q0538 |
| BASE NOTICE TYPE |
| Sources Sought Notice |
| RESPONSE DATE/TIME/ZONE |
| 06-18-2024 12PM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| Q517 |
| NAICS CODE* |
| 561320 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
GLAC (69D)
115 South 84th Street, Suite 101 Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Amy Burger amy.burger@va.gov 414-844-4800
PLACE OF PERFORMANCE
| ADDRESS |
| VA Illiana Health Care System (Danville VAH) |
1900 East Main Street
Danville IL
| POSTAL CODE |
| 61832 |
| COUNTRY |
| USA |
DESCRIPTION
Responses to Vendor Questions regarding Sources Sought Notice Virtual Pharmacy Services
1. When are responses due?
Answer: The date and time remains unchanged. Responses are due on June 18, 2024 @ 12PM Central time.
2. Will this procurement be open to small businesses?
Answer: Responses to this Sources Sought Notice will help determine the type of small business set-aside that will apply to this procurement.
3. Could you provide the number of beds available per unit, such as ICU, ER, Med surge, and Psych?
Answer:
0. Acute Mental Health—Max 23, current active—10
0. Long Term Care—Max 90, current active—60
0. MedSurg—Max 24, current active—10
0. Psychiatric Residential Rehabilitation Treatment Program (PRRTP)—Max 41, current active—41
4. What ADM (Automated Dispensing Machines) are in use?
Answer: Omnicell and Talyst
5. What are the hardware or software equipment requirements?
Answer: The VA has no specific hardware or software requirements. The vendor is responsible to provide and maintain a system that is compatible with the VA VPN and software. The vendor shall install and maintain external communication systems required for secure, VA-compliant image and data delivery to its pharmacists. The vendor shall also configure, install, and maintain all remote workstation software at its pharmacists’ reading stations. The vendor shall expeditiously provide hardware and software information to the VAIHCS Information Security Officer (ISO), Chief, Information Manager, and the COR before vendor is able to provide services. Microsoft Windows 10 is the Government’s operating system.
6. The notice requests an all-inclusive estimated rate for each of the five order years. It lists an annual volume of 6,000 scripts and total pharmacist hours of coverage. Could you please clarify whether you are seeking a combined price that includes both scripts and hours of coverage, or if you require separate pricing for each—either a price per script or an hourly coverage rate?
Answer: The VA is requesting separate pricing (by line item) for the scripts and hourly coverage as detailed in the Price Schedule. Vendors may submit alternate pricing that is inclusive of scripts and hourly coverage.
7. Are there any security requirements for providing virtual pharmacists besides the site-to-site VPN?
Answer:
a. The vendor shall comply with all VA information security requirements including initial and annual security awareness training and background checks for the pharmacists.
b. The vendor shall use equipment that meets VA security standards and shall conform to all Rules of Behavior set forth by the Office of Cyber & Information Security (OCIS).
c. The vendor shall apply for and install an approved VA remote access solution that allows secure access to internal VA resources in order to be granted remote access.
8. Could you provide more context to the Annual Scripts - 0001, 1001, 2001, 3001, 4001 - in the pricing buildup? Is that the estimated volume of scripts for VA Illiana Health Care System (VAIHCS)? Any recommendations on how a script is priced?
Answer: The estimated annual volume of scripts is based on historical data and anticipated VA needs. Each of the five ordering years is estimated at 6000 scripts. The vendor will determine how to price the scripts.
9. What is the daily or monthly volume of orders?
Answer: Scripts are estimated at 6000 per year or approximately 500 per month.
10. How many Pharmacists are on duty at each time?
Answer: It is within the vendor’s discretion to determine how many pharmacists should be on duty at a given time.
11. Could you inform me if this is a new requirement or a follow-on to an existing contract? If the latter, could you provide me with the Contractor Name and Contract #?
Answer: This is a follow-on contract. The current contractor is Mednovations – 36C25220D0012.
| *= Required Field |
| Modification to a Previous Notice |
Modification to a Previous Notice
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