36C25224Q0513_2.docx
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- Attached to
- R410--Intent to Sole Source to a Veteran-owned Small Business In-Room Dining Service Consulting-Tomah
- Solicitation number
- 36C25224Q0513
About this file
This document is a Special Notice issued by the Department of Veterans Affairs (VA) regarding the intent to enter into a sole-source contract with a verified Veteran-owned small business (VOSB) for consulting services to implement a Room Service Program (RSP) at the Tomah VA Medical Center.
The purpose of the contract is to provide consulting services for the planning and implementation of an RSP that will provide dine-on-demand services to veterans in accordance with industry best practices. The RSP is expected to improve veteran satisfaction, clinical outcomes, reduce food costs and waste, and improve VA employee morale. The VA may use other than competitive procedures to enter into this contract with a VOSB under the simplified acquisition threshold. The solicitation number is 36C25224Q0513, and the response is due by August 2, 2024 at 2:00 PM Central Time. The contract will be awarded to Capture LLC, a certified VOSB.
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Special Notice Special Notice
| SUBJECT* |
| Intent to Sole Source to a Veteran-owned Small Business In-Room Dining Service Consulting-Tomah |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25224Q0513 |
| RESPONSE DATE/TIME/ZONE |
| 08-02-2024 14:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| R410 |
| NAICS CODE* |
| 541618 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
GLAC (69D)
115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contract Specialist Lemke, Justin Justin.Lemke@va.gov 414-848-4800 ext. 40193
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Justin.Lemke@va.gov |
| EMAIL DESCRIPTION |
| Government Email |
DESCRIPTION
Under Statutory Authority Public Law 109 Sec. 502 and VAAR 819.7007, the Government anticipates entering into sole-source procurement negotiations with Capture LLC a certified verified Veteran-owned small business (VOSB) for a contract regarding Consulting Services for In-room Dining at the Tomah VA Medical Center in Tomah, WI. Pursuant to 38 U.S.C 8127(b), COs may use other than competitive procedures to enter into a contract with a verified Service-disabled veteran-owned small business (SDVOSB) or Veteran-owned small business (VOSB) for procurements under the simplified acquisition threshold. A determination that only one SDVOSB can meet the requirement is not required. This notice is not a request for competitive quotes.
PERFORMANCE WORK STATEMENT
| A. | Contract Overview. The purpose of this Contract is to provide consulting services for the planning and implementation of a Room Service Program in accordance with Nutrition and Food Services directives and guidance at the Tomah VA Medical Center, 500 East Veterans Street, Tomah, WI 54660 (“Tomah”). |
| 1. | Room Service Program: The Tomah Room Service Program (“RSP”) will provide dine-on-demand services to Veterans in accordance with industry best practices that are applicable to the Department of Veterans Affairs (“VA”). Under the RSP, the Veteran will be able to place an order for fresh food from a menu of options, consistent with their medical condition and treatment regimen, and be served at a time of their choice within a service window of 6:00 a.m. to 6:00 p.m., or other times to be determined. Implementation of the RSP is expected to improve Veteran satisfaction with food services and their overall hospital experience, improve clinical outcomes due to improved food intake, reduce food costs and waste, and improve VA employee morale. |
| 2. | Nutrition and Food Services: Tomah Nutrition and Food Services (“NFS”) provides comprehensive, innovative, evidence-based nutrition and food services to Veterans. The goal of NFS is to improve the overall health and well-being of the Veterans served while enhancing their experience at Tomah with appetizing, nutritious food. |
| 3. | Contract Deliverables: All deliverables under this Contract shall become and remain the property of Tomah. The Contractor shall have no right, title, or interest in any of the deliverables. |
B. Background. Tomah provides both inpatient and outpatient care to Veterans across a broad spectrum, including without limitation: primary care; behavioral health; cardiology; geriatrics; palliative/hospice care; rehabilitation; nursing home; dental; physical therapy; and podiatry. Tomah has 180 authorized beds with an average occupancy of 120 Veterans. The nutritional requirements for these Veterans must account for varying medical conditions, including diabetes, dysphagia, food allergies, and provider-ordered dietary requirements or restrictions.
Currently, Tomah provides inpatient meal service bedside and to a Main Dining Room. Trayline service is conducted in the main kitchen and up to four small homes. Food production is cook-serve from one main kitchen located in Building 424, which provides food service to Veterans in Buildings 400, 401A, 401B, 402B, 403BN, 403BS, Acute, 403AN, and 406. Additionally, food from the main kitchen is transported in hotel pans via insulated Cambro/mermite to the small home kitchens located in Buildings 409, 410, 411, 412 where it is plated and served to Veterans in the small homes. Tomah serves approximately 107, 832 inpatient meals per year, not including meals and snacks that support bulk nourishment, outpatient areas, voluntary, and compensated work program.
| *= Required Field |
| Special Notice |
Special Notice
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