S05-VENDOR QUESTIONS..docx

VENDOR QUESTIONS/ANSWERS

1. How many service days are needed per month? 4

2. How many trays are in the inventory? 800

a. How many trays are required each service day? 16-20 as they vary in container size

3. Section 3. Scope; Bullet#2, it refers to the trays and quarterly rotation excluding “powered surgical instrumentation”. Besides the surgical hand instrumentation included on the trays, will there be power device equipment repair also? No power devices, some sets contain power and non power the scope of the contract would only be to service and maintenance the hand instruments.

a. If included, can you provide a complete inventory with model/serial numbers and quantity of each device so they can be priced appropriately? Stainless steel instruments

b. If you cannot provide an inventory, is time and material cost per repair acceptable and charged under a separate PO? No

c. If included, will you add a separate Clin to the cost schedule to price these serialized devices? There are no serialized devices

4. Section 4, Specifications:

a. Bullet #2, there is a reference to Madison VA Hospital, is this a typo or will there also be service required for this facility also? No all work will be performed at Jesse Brown VAMC Chicago, IL.

b. Bullet #6, In the list of surgical instruments, (n.) references “Replacement Biopsy Forceps and Endoscopic Accessories” Is it the expectation that the repair vendor replace these items with new? No

5. Case Carts:

a. How many case carts are there? 30

b. How many repairs are averaged per year? Unsure as this is the first-time adding case carts

c. What is the average annual number of caster replacements for the case carts? This has not been determined as the case carts are fairly new.

6. Will there be a need for laser marking of instruments and commissioning into the tracking system? No there will not be a need

7. Addendum to Instructions: Technical Capability

a. Why is an NFPA certification required to maintain and repair stainless surgical instrumentation? This is not a regulatory requirement and is not a common request.

8. Could you please clarify the expected annual volume of trays for preventative maintenance as part of the scope of work? Trays needing maintenance are tracked using the instrument maintenance module notifying which instruments are due for maintenance.

9. What are the customers' expectations regarding the number of annual visits for surgical instrument repair and preventative maintenance? 4 visits per month for a total of 28 visits

10. If preventative maintenance and repair are to be included in the bid, could you specify the annual quantity of case carts/push carts to be maintained? 30

11. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number? Previous contract V797P-4223B 36C25218F5048 for Surgical and Clinical Instrumentation Maintenance and Repair