36C25224Q0466.docx

SUBJECT*

556-23-100 (AE) Campus-Wide Land and Utility Survey

GENERAL INFORMATION

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Steven Helm steven.helm@va.gov

PLACE OF PERFORMANCE

Great Lakes Acquisition Center

115 S. 84th Street, Suite 101

Milwaukee WI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

REQUEST FOR SF 330

556-23-100 Campus-Wide Land and Utility Survey Captain James A. Lovell FHCC, North Chicago, IL 36C25224Q0466

This is a Request for SF 330s for Engineering Services for the Campus-Wide Land and Utility Survey at the Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL. THIS REQUIREMENT IS A 100% TOTAL SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE.

556-23-100, Campus-Wide Land and Utility Survey: The Captain James A. Lovell Federal Health Care Center (FHCC), 3001 Green Bay Road, North Chicago, IL 60064 has a requirement to provide land surveying services to locate and record boundaries, structure data, and utilities above and below ground across approximately 108 acres, and approximately 64 individual structures totaling 1.8 million square feet, some dating back to 1925, but with significant clinical facilities of modern construction.

Design Period of Performance: 240 calendar days following Notice to Proceed.

NAICS Code 541330 – Engineering Services; Size Standard $25.5 million.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED. A request for proposal will be issued directly to the top-rated firm for which negotiations will commence in accordance with FAR Part 36.606. Reference the section in this notice titled SELECTION PROCESS. The anticipated engineer services, to be awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92-582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6.

MILEAGE RESTRICTION: This procurement is restricted to a 400-mile radius, within the U.S., of the Captain James A. Lovell FHCC, 3001 Green Bay Road, North Chicago, IL 60064, in which either the Engineer Firm’s Primary or already established Auxiliary/Satellite Office must be located. Note: The 400-mile radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the Primary or already established Auxiliary/Satellite Office Address to the above VA address (shortest driving distance option). In-order to use the address of an already established Auxiliary/Satellite Office, the Engineer Firm must have employees of their firm who are currently (before and at the time of SF330 submission) physically located at the Auxiliary/Satellite Office (a home of an employee does not meet the requirement of an Auxiliary/Satellite Office) and are on the Engineer’s Payroll not employees of an actual or proposed subcontractor or on the payroll of an actual or proposed subcontractor.

Pursuant to Public Law 109-461, any solicitation as a result of this Sources Sought Notice is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) firms. In accordance with VAAR 819.7003(b), at the time of submission of bids, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a;

(1) SDVOSB eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Certified SDVOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128).

NOTE:

· Prospective firms are reminded that per VAAR 852.219-73 and by its submission of an offer and execution of a contract, the offeror/contractor agrees that in performance of the contract in the case of a contract for services, the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database.

· Any solicitation as a result of this Sources Sought Notice will require the Offeror as part of a proposal to complete/fill-in the certification in VAAR 852.219-75, that they will comply with the limitation on subcontracting requirement. The limitation on subcontracting requirement is set forth in VAAR 852.219-73 or certified VOSBs listed in SBA certification database as set forth in VAAR 852.219-74.

EVALUATION FACTORS: selection criteria will be based on the following factors, in descending order of importance, in accordance with FAR 36.602-1:

1. Professional Qualifications. Provide the necessary professional experience and Qualifications for satisfactory performance of required services.

Identify professional staff and qualifications necessary for satisfactory performance of required services. Specific experience and qualifications of personnel proposed for assignment to surveying services must be included. Explain proposed in-house services to fulfill minimum self-performance. Include names and credentials of licensed staff.

Discipline leads proposed for assignment to this project must possess a current registered professional land surveyor, engineer, or professional engineer license by a U.S. state, the District of Columbia, or US Territory. Leads must possess no less than five years professional experience in the discipline of their assigned responsibility.

Provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

Designate the licensed/registered Professional Land Surveyor of-record who will certify and sign final drawings for this project.

The evaluation of this factor will consider the specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. This requirement also pertains to sub-consultants.

1. Specialized Experience and Technical Competence. Competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

The evaluation of this factor will consider the firm's specialized experience, technical competence, and plans on this project:

Performing Property/Boundary Surveys, Topographic Surveys, Utility Surveys (including Subsurface Utility Engineering (SUE) with Underground Utility Locates).

Employing 2021 or newer accuracy standards for American Land Title Association (ALTA) / National Society of Professional Surveyors (NSPS) [formerly American Congress on Surveying and Mapping (ACSM)] Land Title Surveys.

Creating 3D Computer-Aided Design and Drafting (CADD)/Building Information Modeling (BIM) and 2D plans & plats of large sites that record survey results such as topographic contours, building exterior massing & elevation, and utility types and lines.

The evaluation of this factor will also consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects, and familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards.

1. Capacity to Accomplish Work in the Required Time. Firms are expected to have the capacity to manage and staff this project and meet the project Period of Performance while maintaining budget and quality compliance. Evaluation will consider the firm’s plan and ability to meet the schedule of this design project, as well as the available capacity of personnel in key disciplines. Provide the available capacity of required disciplines by providing current project workload, inclusive of all projects awarded during the previous 12 months and their full potential value, including any current indefinite delivery contracts.

1. Past Performance. The Contracting Officer will evaluate past performance to assess the risk associated with the firm’s likelihood of success in performing the requirement as indicated by a firm’s record of past performance under recent and relevant contracts. The Contracting Officer will consider recent as contracts performed in the last three years and relevant as similar work. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F in the SF 330, to include a review of Contractor Performance Assessment Rating System (CPARS). The following information is required for all projects noted in section F: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

Evaluations will consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract.

1. Knowledge of the Locality. Evaluation of this factor will consider specific knowledge of local conditions or project site features, such as geological features, climatic conditions, state and local survey requirements, market and labor conditions, and key stakeholders. Examples of such knowledge may include but are not limited to characteristics and location of sample projects that are like this project in scope and local conditions, and jurisdiction of licenses and certifications of staff and firm(s).

SELECTION PROCESS: in accordance with FAR 36.6, SF 330s will be evaluated by the evaluation board using the evaluation factors identified in this announcement. After SF330s have been evaluated, discussions/interviews will be held with at least three of the most highly qualified firms. After discussions conclude, the evaluation board will evaluate the qualifications of the firms using the same evaluation factors, taking into consideration both the SF 330 submission and subsequent discussions, to select the most preferred firm from the firms considered to be the most highly qualified. Negotiations will then begin with the most preferred firm.

SUBMISSION REQUIREMENTS: interested and eligible firms should submit their current SF330 as One (1) electronic pdf copy by e-mail to steven.helm@va.gov.

a. Email SUBJECT Line: 36C25224Q0466 [COMPANY NAME]

b. Size limitation is 20MB;

The SF 330s are due on July 15, 2024, at 12:00 PM CST.

Acceptable electronic formats (software) for submission of SF 330 packages:

(a) Files readable using the current Adobe Portable Document Format (PDF);

(b) Files in Adobe PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater;

(c) SF 330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of seventy-five (75), single-sided, single-spaced, and numbered pages. If more than seventy-five (75) single-sided pages are submitted, all pages after seventy-five (75) pages may not be evaluated. The font for text shall be Times New Roman 12-point or larger;

(d) Please note that we can no longer accept .zip files due to increasing security concerns.

The SF 330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF330 in the “Form name or number” block and click on search.

Questions may be directed only by e-mail to steven.helm@va.gov.

VA Primary Point of Contact: Steven Helm, NCO 12 Contracting Officer, steven.helm@va.gov.

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STATEMENT OF WORK

FOR LAND AND UTILITY SURVEYING SERVICES

Part 1 - Project Background and Scope Summary

1. The Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL 60064, has a requirement to obtain campus-wide professional land surveying services to locate and record boundaries, structure data, and utilities above and below ground, across approximately 108 acres, and approximately 64 individual structures totaling 1.8 million square feet, some dating back to 1925, but with significant clinical facilities of modern construction.

2. In this Statement of Work and attachments, the terms “Contractor”, “Vendor”, “Engineer”, and “Surveyor” refer to the same entity providing services herein, as contracted by VA.

3. The Contractor shall furnish of all materials, labor, equipment, tools, supervision, storage, and miscellaneous items and services necessary to complete the requirements and deliverables herein. Work shall be compliant with VA requirements.

4. Existing state: FHCC as-built and record drawings, particularly the site and site utility plans, tend to be out-of-date and incomplete. These need to be updated to accurately reflect existing conditions as a basis and reference for future facilities design, construction, maintenance and operations projects and activities.

5. Project Objectives: The major focus of this project is to:

A. Survey the land and utilities for existing conditions at Lovell FHCC West Campus.

B. Provide new, updated campus site drawings that accurately depict and notate existing conditions of land (boundaries, structures and topography) and utilities between buildings.

C. Provide a new digital 3D model of the campus site that show building volumetric massing (to include footprint and height) accurately located with boundary and topographic lines and data.

D. Provide other survey information, plats, and deliverables as required herein.

6. The survey shall include property lines, fence lines, roads, sidewalks, lots, parcels and easements, surface topography; and the footprint, square footage and elevation for each building and parking structure. The survey shall include all utility systems, identifying all parts of each – whether underground or pole-mounted. Utility systems include campus domestic water, fire hydrants, sanitary sewer, storm sewer, steam transmission and condensate return piping, inter-building fiberoptic and other telecommunications cable including that serving security systems, electrical power distribution, and campus lighting.

7. Survey Area:

A. The survey area shall include the area approximately bounded along the roads and perimeter fence around an estimated 108 acres currently utilized by FHCC, which is bordered by Buckley Road to the north, the perimeter fence and rail line immediately to the east of Building 138, the perimeter fence to the south separating Federal Government land currently leased long-term to Rosalind Franklin University of Medicine and Science, and South Green Bay Road to the west. See attached site plan.

B. The utility survey shall follow any FHCC utilities that cross the fence line on the south to map those utilities (currently managed on or behalf of FHCC) to where they connect to buildings (or location of where they are shut or blanked off) now leased to the university.

C. The Contractor shall not be admitted to areas of the property other than those designated for this project.

Part 2 - Period of Performance and Schedule

1. The Period of Performance (POP) for delivery and acceptance of the services required of this project is 240 calendar days from Notice to Proceed (NTP).

2. Provide a proposed baseline project schedule reflecting each phase of the work, each critical activity, critical path linked to precedents and successors, and each essential task required to optimally meet the objectives of the project. Include activities required of the VA. Upon acceptance, this will become the Baseline Schedule .

3. Provide a Schedule of Values. All sub-consultants must be assigned and accountable for activities. Break out all costs by phase. Do not front-load the submission (e.g., shift design effort to Schematic Design).

4. The work shall be completed during normal business hours of 7:00 a.m. to 3:30 p.m. on Monday to Friday. Any work needing to occur outside normal business hours shall be included in the Surveyor’s proposal, and will require advance approval by the COR. Allow at least two weeks’ notice for benign situations, and four weeks’ notice if requiring major utility shutdown(s) or impacting patients.

Part 3 - Scope of Work

1. General Research and Drawing Requirements:

A. Research public and VA facility survey record documents related to this project to compare to survey findings to produce a set of drawings and documentation as described within this Scope of Services, including its attached specification section 02 21 13 Site Survey (attached).

B. Provide boundary survey, topographic survey, and utility survey results and data on separate drawings.

C. Provide drawings and reports, based on survey findings, noting all discrepancies, and submit them to the VA CO and COR.

2. Minimum services and deliverables:

A. Pre-survey Meeting & Minutes B. Progress Meetings & Minutes, biweekly or as needed C. Status Reports, biweekly D. Early Submittals within 14 days of Notice to Proceed:

1) Schedule of Values

2) Project Schedule

3) Contact List

4) Information, fingerprinting and photographic images necessary to obtain badges.

5) Abbreviated Accident Prevention Plan (AAPP)

6) Quality Assurance and Quality Control (QA/QC) Plan E. Secure Right of Entry F. Traffic Control, Traffic Control Plan G. Survey Data Research H. Establish Ground Control I. Property/Boundary Surveys J. Topographic Survey K. Utility Survey - Subsurface Utility Engineering (SUE) with Underground Utility Locates L. Project Control Diagram and/or Final Land Survey Control Diagram M. Map Compilation N. Right-of-Way Research including deeds, titles or memos of ownership O. Right-of-Way Plan/Map Preparation P. Right-of-Way Mapping (Mapping of Existing ROW) Q. Right-of-Way Staking (Existing ROW, new ROW, etc.)

R. Right-of-Way Monumentation S. Property Monumented Survey T. Review by Registered Professional Surveyor U. Digital Site Model and Site Plan(s) V. Draft and Final Survey Reports, with executive summary, table of contents, and attachments of other deliverables herein. Allow 21 days for VA review for each.

3. Boundary Field Criteria:

A. Existing permanent boundary markers shall be accurately described in the report. If no existing boundary markers are found, then permanent markers shall be placed at all property corners and angle points.

4. Topography Field Criteria:

A. Show differences in elevation via contours and spot elevations. The area to be described shall extend at least 3 m onto adjacent properties and completely across adjacent streets.

B. Install minimum one permanent NGS benchmark plus one permanent benchmark for each 1.6 hectares (4 acres) within survey boundary for use by any future surveyors for projects on the property.

C. Furnish and install two monuments on the property, or property lines, that are tied to the State Plane Coordinate system, and indicate the respective Northing and Easting coordinates for the points in feet, with 3 decimal place accuracy.

D. Locate all buildings and structures, including septic tanks and soak pits on the property via measurements from building corners at right angles to property lines.

5. Finished drawings for specific boundary data must show:

A. A location and description of each boundary corner monument or marker.

B. The bearing and length of each property line.

C. The total area of property computed to the nearest 0.005 hectares (0.001 acres) and the recorded areas; for quick reference, clearly indicate total area in (converted) values of hectares, square meters, acres, and square feet.

D. All recorded easements, which shall be shown on the plan; provide copy of easements.

E. Building restriction lines, easements, existing and future right-of-way and all encroachments of walls, fences shall be shown and described by measurements.

F. Boundary data, coordinates and curve data in a table on the drawings.

G. Distinctive symbol line indicating the exact property limit of the subject campus. All internal lots must be identified with property lines. In the case of walls lying along a property line, the exact location of the property line with relation to the wall shall be shown, using an enlarged detail sketch.

H. Names of all adjacent streets with widths between right-of-way lines and names and lot reference numbers of the owners of all adjacent properties.

6. Finished drawings for specific topographic data must show:

A. Benchmark locations, elevations and descriptions as well as description of the reference.

B. The location of all buildings and structures on the property, giving type of construction, number of stories, and use of building, such as “one-story frame garage” or “two-story brick building”, etc. The distance from building to the property line shall be shown on drawings.

C. Location, types, and sizes of all walls, fences, gates, walks, roads, wells, drainage ditches on the property.

D. The first floor and basement elevations of all buildings on the property.

E. Provide diameter size of all trees eight inches in diameter and above. Dense clusters of trees may be outlined and noted as such on plans.

F. Types and dimensions of paving, curbs, sidewalks, ditches, etc., and typical cross-sections of all adjacent streets.

7. Finished drawings of specific underground and above-ground utilities location data must show:

A. Location, size, and invert elevation of all sewer lines, showing whether such lines are for rainwater, sanitary, or combined, from building to building both on the property and in adjacent streets.

B. Location, depths, sizes, and types of all water, gas, or other service pipes from building to building on the property and in adjacent streets. Electromatic depths may be used where repeatable and consistent signals are available. Indicate where elevations are unknown due to complications in measuring depths. Depths shall be indicated in drawings in horizontal increments along utilities of no more than 100 feet and where they enter building footprints.

C. Gravity utilities mapped to the first associated structure located outside of project limits.

D. Non-gravity utilities mapped to the first associated structure or “tie-in” point located outside of project limits.

E. Location of all sewer manholes, septic tanks, wells, cisterns, or other underground structures, outside of buildings on the property and in adjacent streets, giving top elevation, measured depth from top, and material of construction.

F. Location of all fire hydrants, valves, drainage inlets, headwalls, lamp poles, telecommunications and electric poles, and all overhead or underground cables or wires on the property from building to building and in adjacent streets.

G. Location of all B-Boxes (Buffalo Box) for water flow control valves.

H. Electrical items, including:

1) Details of the available power supply.

2) Identify and photograph local substation and interior cabinets, which feed the site. Coordinate with FHCC Facility Management (through the COR) and the Electric Company as needed for necessary access.

3) Identify feeder sizes, ampacity rating and type of cable and distance from substation (length of cable). Distances must be measured; other elements may be identified from existing drawings and tags as verified onsite.

4) Number and size of underground conduits from substation to main electrical mechanical room of site.

5) Note if feeder conduits are encased in concrete, and provide dimensions.

8. Site Digital Model:

A. One purpose of a model is to provide a basis for enabling computational fluid dynamics (CFD) dispersion analysis of wind and particle flows around the site and buildings.

B. Provide a three-dimensional digital model of the site that depicts surveyed site contours, utilities, and buildings as volumetric massing models (with footprints and heights as surveyed). Ensure dimensions are accurate to within two feet in the model. Include related metadata.

C. Deliver in Building Information Modeling (BIM) format that includes project metadata.

D. Build the BIM model to enable export of CAD and PDF drawings per VA BIM standards and CAD layer naming conventions. See For each submission, deliver BIM along with CAD and PDF files as exported from the BIM model.

E. See VA BIM & CAD Standards (PG-18-13) - Office of Construction & Facilities Management on the VA CFM Technical Information Library (TIL) for information.

9. All finished drawings shall include:

A. A title showing identification of property, such as lot number, block number, name, etc., city, county, province or other political entity, name of surveyor or engineer, date of survey, and drawing number, if any.

B. Small-scale vicinity map showing the general location of the property with relation to major streets and prominent landmarks in the area.

C. A graphic bar scale and scale in words. Metric and/or Imperial scale may be used, employed consistently as possible across the drawings.

D. North established on each drawing by including a composite True North, Magnetic North (ref. NOAA National Geophysical Data Center), and Grid North (TM or UTM US Topo maps). See: https://www.usgs.gov/media/images/north-arrows-us-topo-map for an example and public domain image.

E. North oriented toward the top of the drawing. Indicate building north on the drawing if it differs from True North. In rare cases, such as to more legibly show the plans to scale, the Engineer Firm may recommend orienting the drawing to other than north up; only if the COR approves shall it be executed as such.

F. A complete legend showing all symbols and abbreviations used in this project; do not include symbols in legends or notes if they are not also shown in the drawing(s).

G. Names of all exterior streets adjacent to campus and interior streets on campus for areas depicted on each drawing.

H. A certification, signed and dated by the licensed Professional Land Surveyor of-Record, that he or she has made a transit and tape survey, that all data shown on the drawing are correct, that property corner monuments or markers have been found or set as shown and described on the drawings, and that all legal and industry standard requirements for land surveys have been met.

I. Layout sized for the VA standard 30” x 42” sheet size and comply with VA CADD Standards and details per http://www.cfm.va.gov/til/projReq.asp. Do not use custom or special fonts or title blocks unless necessary for clarity.

J. Official VA and FHCC Seal graphics, available from the VA COR.

K. PDF drawings of site plan(s); include surveyed metadata on drawings.

L. Editable native files, including the CADD drawings of the site plan, with each utility type on separate layers to toggle visibility on/off; from these CADD files one must be able to replicate/plot the PDF drawings delivered for this project.

M. Final electronic deliverables that do not exceed 20MB each due to Government system constraints. At the COR’s discretion and written approval, an exception may be made for source files of three-dimensional BIM models, point clouds, and other digital files that are rendered non-functional or extremely impractical if broken down into separate files.

N. All design documents clearly marked “FOR OFFICIAL USE ONLY”.

10. Report shall include:

A. A signed and dated written report covering each applicable item of the Scope of Work herein, particularly addressing the boundary survey, topographic survey, and utility surveys, along with other items that cannot be clearly shown on the drawings or that requires explanation or clarification. The report shall be available in Microsoft Word and Adobe PDF.

B. Closure calculations for each parcel meeting requirements of the most current Accuracy Standards for ALTA-ACSM Land Title Surveys, such as but not limited to: “The maximum allowable Relative Positional Precision for an ALTA/NSPS Land Title Survey is 2 cm (0.07 feet) plus 50 parts per million (based on the direct distance between the two corners being tested)” [per Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys (effective February 23, 2021), Sec. 3.E.v.].

C. A description of any building or zoning restrictions, height requirement, building set-back requirement, restrictive covenant or ordinance which might affect construction on the property, and construction of boundary walls, fences and other improvements.

D. Any available paving plans or maps, including drainage, any utility plan, gas, telephone, electric, steam duct, etc. that are provided by the VA or discovered during research and site survey by the Engineer Firm.

E. Reference to historic landmarks, proximity to historic districts, and archeological sites or artifacts if applicable.

F. Locations on site of water ponding, soil erosion or unusual site conditions that can restrict or impede land development.

G. Known information regarding wells on the property or proximal to the site. Information shall include depths of wells, yield, quality, etc.

H. Site photographs from each corner of the property and enough additional views necessary to show the general character and special features of the site. Key maps shall show the various camera locations, and direction and field of view.

I. Corresponding site plans/plats documenting results of boundary survey, topographic survey, and utility surveys; along with native files.

J. Corresponding digital 3D site model native files.

K. Any other deliverables listed in Specification 02 21 13 Site Surveys, as tailored for this project.

11. Reference Information: The VA COR may provide some drawings and plats for reference on the project to the Contractor during scope validation and after contract award, depending on the need, availability and sensitivity.

A. FHCC record and as-built drawings and information is known to be out-of-date and incomplete, not accurately reflecting existing conditions. Therefore, verify information in the field and do not rely on the existence and accuracy of such drawings and information. This underlines the importance of this project to help update site land and utility drawings.

B. FHCC is upgrading the West Campus intra-building fiberoptic utility based on plans and specifications developed as part of project 556-21-701 EHRM Infrastructure Upgrades, West Campus. The VA COR may share the site planning drawings with the Surveyor for reference for field efforts associated with the telecom utility.

Part 4 - General and Site-Specific Requirements

1. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its services.

2. The Contractor shall identify a Project Manager who shall be responsible for the overall management of fulfillment of this Contract. The Project Manager credentials shall be submitted for review and approval of the VA Contracting Officer, who retains the authority to call for removal and replacement of the PM due to behavioral, safety, or technical competency performance issues.

3. The Project Manager shall attend all project meetings (which are typically conducted virtually over MS Teams), prepare Status Reports on the project, and submit them to the COR no less than biweekly. Status Reports shall contain meeting minutes, accomplishments, arising concerns, and proposed solutions, any proposed changed orders, photographs of progress and any other pertinent information required to report the progress of performance. Meeting Minutes may suffice as Status Reports if they contain the required information.

4. Safety and Security:

A. The Contractor shall remain solely responsible for providing, installing, and maintaining all safety barricades and signage needed to keep its work area safe and separate from pedestrian and vehicular traffic. Well in advance of need, the Contractor is required to coordinate and collaborate through the VA COR with the VA Police Department at this facility to develop and gain approval of a multi-phased traffic safety plan. The Contractor shall provide a traffic safety plan to the VA COR no less than two weeks prior to need to perform affected work.

B. In accordance with FAR Part 52.236-13 Accident Prevention, the Contractor shall “Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities” among other requirements. The Contractor is responsible for the safety of its personnel and shall provide an Abbreviated Accident Prevention Plan (AAPP) to the VA COR no less than two weeks prior to start of survey on site.

C. It is anticipated that almost all survey work will occur outdoors. Each Contractor crew entering non-public areas of FHCC buildings must be escorted by at least one person with a VA-provided identification badge. The Contractor must designate and maintain at least one badged person on site during surveys if access to non-public building interiors is needed. Do not rely on VA personnel to be available for escorting. Persons designated for badging shall provide the information, fingerprinting and photographic images necessary to obtain badges. FHCC Police or the COR may request names and such information necessary to perform a background check of any Contractor personnel on site should security concerns or preventive measures arise. Lack of a badge shall not be a reason for delay of work.

5. See attachment: General Site-Specific Project Requirements for Facilities Surveys, Design and Construction (edited for project 556-23-100).

Part 5 - Attachments – Will be provided to the most highly rated firm as part of the Request for Proposal. Not required for the Sources Sought Notice, Request for SF330s.

The requirements in the following attachments apply to this project.

1. Specifications 02 21 13 Site Surveys (revised for project 556-23-100)

2. General Site-Specific Project Requirements for Facilities Surveys, Design and Construction (edited for project 556-23-100)

3. FHCC Specifications Portfolio A. 01 35 26 Safety Requirements (FHCC) B. 01 35 33 Infection Control Requirements (FHCC) C. 01 40 00 Quality Requirements (FHCC) D. 01 41 00 Regulatory Requirements (FHCC) E. 01 42 16 Definitions and Abbreviations (FHCC)

4. FHCC West Campus Site Plan

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