36C25224Q0372.docx

Special Notice Special Notice

GENERAL INFORMATION

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with BECTON, DICKINSON AND COMPANY.

The Contractor shall provide all material, supplies, equipment, and qualified personnel to provide preventative maintenance and repair services on the FACSAria flow cytometer and cell sorter and software system located in the Research Department of Building 70, Room Number 70-C-137 at the Clement J Zablocki VA Medical Center (Milwaukee VAMC), located at 5000 W National Ave, Milwaukee, WI.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a base plus (4) four option year contract. The NAICS Code is 811210.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and service to the Contracting Officer by 10:00AM (CST) 03/29/2024. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated. However, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the BECTON, DICKINSON AND COMPANY.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Della Bond at Della.Bond@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

FINAL STATEMENT OF WORK

FACSARIA PREVENTATIVE SERVICE MAINTENANCE AND REPAIR SERVICE CONTRACT

1. Description of Services The Contractor shall provide all material, supplies, equipment, and qualified personnel to provide preventative maintenance and repair services on the FACSAria flow cytometer and cell sorter and software system located in the Research Department of Building 70, Room Number 70-C-137 at the Clement J Zablocki VA Medical Center (Milwaukee VAMC), located at 5000 W National Ave, Milwaukee, WI.

2. Objective The Milwaukee VA Medical Center is requesting to establish a preventative service maintenance and repair services contract for the FACSAria flow cytometer and cell sorter and software system preventative service maintenance & repair service contract. The service maintenance & repair contract agreement shall be for one (1) base year with four (4) renewal option years (four (4) additional years).

3. Background The FACSAria flow cytometer and cell sorter system is used to analyze cell suspensions from blood or different tissues, which can be labeled with specific markers and analyzed using the flow cytometer. This device also functions as a cell sorter, which can sort cells based on their properties. Importantly, this flow cytometer can detect up to 17 different markers (on cell surface and inside the cell) at the same time, in the same cell population. Additionally, the FACSAria is highly depended upon by researchers at the Milwaukee VAMC, as it has dramatically increased productivity by decreasing the time and effort currently lost to transporting samples to/from an academic partnering institution with limited system access. This equipment has also further improved experimental reliability, and enabled research studies involving time critical experiments by removing procedural and administrative barriers.

4. Scope of Work (Tasks) Task 1: - The Contractor shall provide two (2) Preventive Maintenance (PM) Inspections to be performed during a twelve-month period including two (2) PM kits.

Task 2: The Contractor shall provide software revisions released during the Agreement term.

Task 3: The Contractor shall provide Unlimited service visits ( please see paragraph 7 for Scheduled Maintenance).

Task 4: The Contractor shall provide Unlimited telephone support for instruments, reagents and applications shall be provided at no additional charge.

Task 5: The Contractor shall provide every reasonable effort to respond within 48-hours to a request for emergency on-site service.

5. Equipment List

a. FACSAria Fusion SORP (Non-Lsr); Serial# : P65828200051.

b. OBIS 405-100 LX Violet ) (Lsr) Customer material# : 653535; Serial# : NO-SERIAL-11015.

c. SAPP 561-100 Lt Yellow (Lsr) Customer material# : 647318; Serial# : NO-SERIAL-11016.

d. OBIS 488-100 LS Blue (Lsr) Customer material# : 658296; Serial# : NO-SERIAL-11013.

e. UV Lsr Cohr OBIS 355-15 LG SORP: Customer material# : 658152; Serial# : NO-SERIAL-11017.

f. OBIS 637-140 LX Red Lsr: Customer material# : 656140; Serial# : NO-SERIAL-11014.

6. Documentation Requirements The documentation shall include detailed descriptions of the scheduled maintenance required to maintain the equipment in accordance with conformance standards of the manufacturer’s specifications as well as dates and times services where performed.

FOOTNOTE: The contractor may design/develop a written report form that incorporates the above MINIMUM criteria. The form should be on standard 8 1/2 x 11 paper or electronic email document and MUST BE APPROVED BY the CO or COR prior to use and implementation.

7. Selection Criteria The Contractor shall have the ability to service and support the FACSAria Fusion SORP hardware and software. The Contractor shall have at least three 3 years of history supporting hospitals that require FACSAria Fusion SORP hardware and software service maintenance and support.

8. Scheduled Maintenance Scheduled Preventive Maintenance work is required in the performance of this contract and shall be performed during the hospital’s regular hours of 7:30 a.m. and 4:00 p.m., local time (Wisconsin), excluding Federal Holidays, to include any other day specifically declared by the President of the United States to be a Federal Holiday. The contractor shall notify the COR at least 7 days prior to the normal testing/inspection cycle visit. The Milwaukee VA Medical Center (Milwaukee VAMC) may consider allowing work outside of the above-listed hours of operation at the convenience of the Government.

New Years’ Day Labor Day

Martin Luther King, Jr. Birthday Columbus Day

Thanksgiving Day Christmas Day

Memorial Day

When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies. If different times shall be needed, this shall be discussed and mutually agreed upon with the COR or the Biomedical Engineering staff and shall still be considered “normal business hours.” If work shall be performed outside of mutually agreed normal business hours (If “over-time” work; “See section 4: Scope of Work”), the Contractor shall obtain prior approval at least 24 hours from the COR of the Research Department. If such work shall be at the cost of the Milwaukee VAMC, a separate purchase order number shall be obtained by the Contractor prior to performing any “over-time” work. Work shall be scheduled in such as manner as to allow as little disruption to services in all campus buildings affected.

9. Check- In Requirements:

Upon arrival, the Contractor's representative shall check in at the Milwaukee VAMC Police Dispatch Office located in Building 111; “East Entrance”. If work is taking place outside of normal business hours (See section 4: Scope of Work), Contractor shall also report to Police Dispatch, Building 111 – East Entrance. The contractor's field service employee shall always wear visible identification while on the premises of the Milwaukee VAMC. The contractor shall then wait for Milwaukee VAMC personnel for entrance into Building 70, Room Number: 70-C-137 ( Research Department) and to access the equipment/and or software included in this contract. This check-in is mandatory. Upon completion of each service call, the Contractor shall complete a written report as noted in paragraph 6. (Documentation Requirements) The contractor shall also be required to sign out with the COR. All reports shall be submitted to the COR for an “Acceptance Signature.” If the COR is unavailable, a signed, authorized copy of the report shall be sent to the Contractor after the work can be reviewed, if requested or noted on the report.

VA Contact person(s): Please see the COR Delegation Memo via the final award email.

Telephone Number & Extension: Please see the COR Delegation Memo via the final award email.

Contractor’s Contact person(s):______________________________________.

Telephone Number & Extension: ___________________________________.

Special Notice