36C25224Q0173_2.docx

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 676-24-2-559-0013 36C25224Q0173 02-01-2024 Pasholk,Susan 414-844-4846 02-20-2024 10:00

CST

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 238290 $22 Million N/A X 36C252

TOMAH VA MEDICAL CENTER

Department of Veterans Affairs

500 E. VETERANS STREET

TOMAH WI 54660-3105

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

AUTOMATIC DOOR MAINTENANCE AT TOMAH VAMC

PER STATEMENT OF WORK.

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 2015-4929 REV-24 DATED 12.26.2023 IS ATTACHED AND

APPLIES.

VA POC: RICHARD ICKLER

608-372-3971 X61733

CO: SUSAN PASHOLK 414-844-4846

100% SMALL BUSINESS SET ASIDE

BASE PERIOD 4/1/2024 - 3/31/2025

OPTION PERIOD 1 4/1/2025 - 3/31/2026

OPTION PERIOD 2 4/1/2026 - 3/31/2027

OPTION PERIOD 3 4/1/2027 -

3/31/2028

OPTION PERIOD 4 4/1/2028 - 3/31/2029

See CONTINUATION Page 676-3640162-559-854100-2543 010055590 X X

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS _____________________________________

CITY-STATE-ZIP _____________________________________

POINT OF CONTACT/TITLE _____________________________________

UNIQUE ENTITY INDENTIFIER _____________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

1. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR THURSDAY FEBRUARY 8, 2024 AT 9:30AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR RICHARD ICKLER (608-372-3971 X61733) IN BUILDING 40, ROOM 111.

1. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than FRIDAY FEBRUARY 9, 2024 AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

1. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

1. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

1. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

1. Invoices shall be submitted quarterly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

1. Payments shall be made in arrears upon receipt of a properly prepared invoice

1. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

1. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

1. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

1. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

1. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

1. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

1. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

1. Contractor is responsible to follow all on site facility policies

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

· All Service technicians shall obtain contractor ID badges from the COR. Identification shall be worn visible always by the Contractor and all Service technicians while on premises.

· During normal working hours of operation, Monday through Friday, the contractor shall sign in with the work order Clerk located in B40 when arriving on campus to perform work, communicate with the COR regarding presence on the facility and sign out with the work order Clerk when work is complete.

· During other than normal hours of operation, the contractor shall sign in and out with the Fire Department located on the east end of B36.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide all equipment, material, labor, travel, and supervision to provide maintenance of Automatic Door System at the Tomah VA Medical Center per Statement of Work.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Provide all equipment, material, labor, travel, and supervision to provide maintenance of Automatic Door System at the Tomah VA Medical Center per Statement of Work.

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Provide all equipment, material, labor, travel, and supervision to provide maintenance of Automatic Door System at the Tomah VA Medical Center per Statement of Work.

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Provide all equipment, material, labor, travel, and supervision to provide maintenance of Automatic Door System at the Tomah VA Medical Center per Statement of Work.

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Provide all equipment, material, labor, travel, and supervision to provide maintenance of Automatic Door System at the Tomah VA Medical Center per Statement of Work.

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

TOMAH VA MEDICAL CENTER

AUTOMATIC DOOR PREVENTATIVE MAINTENANCE

STATEMENT OF WORK

1. Contract Title. Automatic Door PM (Preventative Maintenance) Service

2. Background. The Tomah VA Medical Center currently has 162 automatic doors/automatic door operators throughout the campus, most doors are located on the ground floors with a smaller amount located on the 2nd and 3rd floor levels. Preventative Maintenance Inspections (PMI’s) are critical to the safety of both patients and staff and require the necessary resources needed and as defined in this SOW to maintain proper and safe operation.

2.1. Refer to Attachment A, “Automatic Door Inventory Schedule”, for door PMI (Preventative Maintenance Identification) number, door location, by both building and room number, door type and door opener manufacturer.

2.2. Scheduling of work shall be arranged with at least one, or all the Point of Contacts below and in the following order; contract COR, Tomah VAMC Mechanic(s) or M&O Supervisor.

2.2.1. See Table 1 below for Point of Contact information.

Table 1:

3. Contract Not to Exceed.

3.1. Quantity of automatic door systems serviced under this contract shall not exceed 200.

4. General Requirements.

4.1. Upon award of the contract, the Contractor shall coordinate with the COR and provide a written report of conditions of all automatic door systems listed in Attachment A “Automatic Door Inventory Schedule”. The report of conditions must be provided to the COR, to include an updated list of the “Automatic Door Inventory Schedule”, that reflects the actual physical inventory of all existing automatic doors. A “Report of Conditions” meeting shall be coordinated by the COR and shall be attended by the COR, Contractor and all Contractor/sub-contractor employees who will be performing under this contract to include their supervisor(s).

4.1.1. No work on any specified automatic door system shall be initiated prior to the Report of Conditions meeting.

4.1.2. The COR/CO shall have the final determination of work to be performed based on the report of conditions results.

4.2. A “Field Service Report” (FSR) shall be generated and a copy given to the respective Contracting Officer’s Representative (COR) or designee after completion of each scheduled inspection, preventative maintenance/corrective maintenance and repair cycle. All FSR’s shall be provided both electronically and in hardcopy.

4.3. The contractor’s representative shall contact the COR/POC prior to performing service at this location and shall communicate to the COR of their presence on the Tomah VA Medical Center campus.

4.4. Inspections, testing, preventative maintenance and any required corrective maintenance shall be completed by personnel who are qualified/certified to inspect and maintain each of the types of automatic door systems listed in Attachment A “Automatic Door Inventory Schedule” and shall have a minimum of three years’ experience in performing the required work under this contract.

4.5. Upon contract award, Contractor shall provide the COR with all necessary documentation that demonstrates all the required qualifications stated in Line Item 4.4.

4.6. The contractor shall obtain all other necessary licenses and/or permits required to perform all work under this contract.

4.7. Common parts shall be available by the Contractor to allow contractor personnel to complete most required work without delays associated with waiting for parts or leaving campus to acquire any necessary or additional parts.

4.8. Contractor shall be responsible to replace any items damaged by the contractor, sub-contractor, their employees or equipment at no extra charge to the Government.

4.9. Contractor shall be responsible to clean up areas after each maintenance inspection/corrective action is complete and keep work areas clean always.

4.10. Contractor shall not interrupt any utility service while performing under this contract.

4.11. Contractor shall notify COR in advance of any operation that requires cutting of or opening of ceiling assemblies or any work that creates excessive debris, dirt and dust. Any operation of this type shall be subject to Infection Control Risk Assessment requirements, which shall be established at the kick-off meeting and clarified as necessary along the way.

4.12. Any part and/or service not covered by this service contract shall not be installed without first procuring a formal purchase order from the local facility. The Contractor shall always consult with the COR if any additional service or parts, that are not part of this contract, are required for any automatic door system to function safely and correctly.

4.13. Contractor personnel shall conduct their work in a manner that does not interfere with the normal functions of the facility and shall stop work if asked by the CO/COR as required if interruptions do occur.

4.14. The Contractor shall be responsible for supplying, completing, and submitting all reports required or requested by any additional Federal, State, or local codes as they pertain to any work performed under this contract.

4.15. The Contractor shall be required to furnish the medical center with all required SDS (safety data sheets) for all chemicals used during inspection, testing and maintenance of automatic door systems.

4.16. No hot electrical work shall be performed. Any electrical work that is necessary shall be coordinated with the COR and the facility electricians. All OSHA and Facility lockout/tagout procedures shall be followed.

5. Scope.

5.1. The Contractor shall provide all parts, equipment, material, labor and supervision, including travel costs, necessary to perform testing, preventative and corrective maintenance and all other necessary resources to accomplish all scheduled preventative maintenance inspections and corrective repairs for the equipment and automatic door(s) as listed in Attachment A, “Automatic Door Inventory Schedule”.

5.2. Upon award of contract and prior to any scheduled service, the Contractor shall remove and dispose of all existing post Manufacturer and post installation door stickers which indicate door numbers, door maintenance Contractors, door maintenance Contractor services, etc.

5.2.1. Upon removal of existing stickers, Contractor shall install new stickers in place of old stickers and new stickers where none existed. New stickers shall be installed in a location on the automatic door system that is visible from a reasonable distance and shall have lettering that is easily legible by the naked eye.

5.2.2. Information on sticker shall be as follows and, in the order, as follows:

5.2.2.1. Door ID number that corresponds with the FSR and Attachment A “Automatic Door Inventory Schedule”.

5.2.2.2. Automatic door system Manufacturer

5.2.2.3. Automatic door system model number

5.3. Contractor shall install and maintain an additional dynamic door sticker system that shall contain the following information on each door system;

5.3.1. Date of service

5.3.2. Name/Initials of FST (Field Service Technician) that performed service

5.3.3. Door sticker in line item 5.3.2 above shall be capable of recording all scheduled maintenance cycles for the life of this contract. Door sticker shall be able to be removed at the end of this contract, without damage, and replaced with a new identical sticker, when full, or at the beginning of a new service contract. Any removed stickers shall be turned over to COR and a record of removal shall be added to the FSR.

5.3.4. If any doors are replaced or added to the automatic door schedule in the future, then the Contractor shall add a dynamic door sticker as described in all of Section 5.3. The “Automatic Door Inventory Schedule” shall also be updated to reflect any changes in this section.

5.4. The Contractor shall ensure the proper functioning and safety of all automatic door systems at the completion of each inspection/repair cycle.

5.5. All automatic door system tests, scheduled and corrective maintenance, adjustment and repairs shall be in accordance with, but not limited to the following;

5.5.1. Each of the installed automatic door operator and automatic door systems preventative maintenance and service manuals, schedules and requirements.

5.5.2. American National Standards Institute (ANSI)/Builders Hardware Manufacturer’s Association (BHMA) A156.10 – Power Operated Pedestrian Doors

5.5.3. ANSI/BHMA A156.19 – Power Assist and Low Energy Power Operated Doors

5.5.4. National Fire Protection Association (NFPA) 101 – Life Safety Code

5.5.5. ADA – Americans with Disabilities Act

5.5.6. ABAAS – Architectural Barriers Act Accessibility Standard

5.5.7. VHA Barrier Free Design Standard – PG-18-13

5.5.8. All Federal, State, and Local governing rules and regulations.

5.5.9. If conflicts occur between any of the above maintenance and service requirements, regulations and guidelines, the most stringent requirement, regulation or guideline shall apply.

5.6. Any changes to this Statement of work (SOW) shall be authorized and approved only through written correspondence from the Contracting Officer in coordination with the Contracting Officers Representative. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

5.7. Notwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Any additional work, which may be performed by the Contractor without this approval, shall be performed by the Contractor at no additional cost to the Government.

5.8. Any additional repair work required to bring equipment up to manufacturer’s specifications, that is not covered under this agreement, which will require additional payment, must be communicated to the COR. A valid purchase order MUST be issued PRIOR TO any additional work that may be required.

6. Contract Deliverables. Scope of the Work shall include, at the minimum, the following tasks/deliverables;

6.1. Documentation or FSR (Field Service Report) to include all the following;

6.1.1. The FSR shall be the record of all inspections, tests, all preventative maintenance performed and any required corrective maintenance performed.

6.1.2. The FSR shall include the date of inspection, testing and Preventative Maintenance (PM)/Corrective Maintenance (CM) performed, the serial number and Facility Door ID number per Attachment A “Automatic Door Inventory Schedule”, location of door and the name of FST (Field Service Technician) who performed all work.

6.1.3. If applicable, the completed manufacturer’s service/maintenance manual inspection checklist shall be provided as an attachment to the FSR.

6.1.4. If Applicable, a completed Installation checklist for any new automatic door system that is installed by the contractor as part of this contract, or in addition to this contract, and shall be provided as an attachment to the FSR.

6.1.5. If Applicable, any door opener that has been taken out of service and/or removed shall be turned over to the contract COR and shall be noted on the FSR.

6.1.6. Additionally, any observations of importance for the safety of the automatic door system, the room number/location of the automatic door system, and any corrective actions taken shall be notated.

6.2. Contractor shall notify COR immediately, separately from standard FSA forms, of any damage that jeopardizes the safety of the automatic door system and any corrective action required to fix the automatic door system so it can be put it back into service.

6.3. All work shall be insured, warranted and certified for 12 months following the completion of the testing and maintenance.

6.4. If the contractor requires a longer period to complete the field service report, a written justification shall be sent to the end user and the Contracting Officer for approval.

(1) Hardcopy

· Digital Copy to COR

· Standard Distribution*

7 Days After Service Completion

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be Emailed.

7. Performance Monitoring and Quality Assurance

7.1. The Tomah VA Medical Center Maintenance and Operations and Mechanical Dept. shall randomly inspect approx. 5% of serviced automatic door systems after each testing, maintenance and service cycle for this contract.

7.2. If said inspections yield results contrary to what was indicated on each corresponding FSR for that cycle, the COR will do the following;

7.2.1. Contact the Contracting Officer and provide supporting documentation that indicates Contractor non-performance.

7.2.2. Consult and coordinate with Contracting Officer, COR, Contractor and subject matter experts (Maintenance and Operations Mechanics and Electricians) to oversee the implementation of a Contractor provided plan that will indicate how non-performance shall be corrected and what time frame corrections will be completed in.

7.2.3. Coordinate an additional follow-up inspection with the subject matter experts (Maintenance and Operations Mechanics and Electricians) to verify that corrections have been completed successfully.

7.2.4. Coordinate with the subject matter experts (Maintenance and Operations Mechanics and Electricians) for an additional (3%) random inspections for each testing, maintenance and service cycle, in addition to the standard 5% inspections, until performance measures are met for two consecutive testing, maintenance and service cycles by the Contractor per contract requirements.

7.3. All the measures indicated in Line Item 7.2 and its sub-items shall be addressed by the Contractor at no additional cost to the Government.

7.4. The Government may require re-performance of nonconforming services at no increase in contract price; the Government must exercise post-acceptance rights within a reasonable time after the nonconformity was discovered.

8. Hours of Coverage.

8.1. Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays. All service/repairs shall be performed during normal hours of coverage unless requested and approved by the COR or their designee.

8.2. All PM services shall be on a date and time mutually agreed upon between the Contractor and the COR.

8.3. Federal Holidays observed by the Tomah VAMC are:

9. Risk Control

9.1. The Contractor shall take all necessary precautions to protect government property and shall repair any damage caused by their efforts.

9.2. All work affecting patients shall be coordinated in advance by the Government and with the Contractor and shall have minimal impact on the patients.

10. Place of Performance.

10.1. Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI. 54660.

10.1.1. Campus Wide

11. Period of Performance.

11.1. Within thirty (30) days of the award of this contract, the Contractor and the Government shall agree upon a date for inspections, testing, preventative and corrective maintenance and related repairs to start.

11.2. All work shall take place during the normal hours of operation defined herein, unless agreed upon by the COR in advance, and at no additional cost to the Government.

11.3. Support shall occur as coordinated above and shall take place on a quarterly basis or per automatic door systems service schedule, whichever is more stringent, and shall start as requested by the government and as required during the period of performance.

11.4. Work shall be completed in a timely manner and a performance schedule shall be coordinated with the Government upon contract award.

11.5. The performance schedule shall be reviewed at the end of each option year by the COR and Contractor and revised as needed.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 15 calendar days prior to the contract’s performance period end. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 FAR 52.217-9 OPTION TO EXTEND TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 15 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

C.7 VAAR 852.203-70 COMMERICAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of clause) C.8 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled Veteran-owned or Veteran-owned small business certification status and their proposed use of eligible certified service-disabled Veteran-owned small businesses (SDVOSBs) and certified Veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled Veteran-owned small businesses offerors will receive full credit, and offerors qualifying as Veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.9 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 USC 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS OF SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)(DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ________________________________________ Printed Title of Signee: _________________________________________ Signature: ___________________________________________________ Date: _____________________ Company Name and Address: ______________________________________ (End of clause)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI)

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

C.12 VAAR 852.242.71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor.

(End of clause) (End of Addendum to 52.212-4) C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEC 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7)…