36C25224Q0019.docx

36C25224Q0019

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 578-24-1-6121-0007

36C25224Q0019 10-26-2023 Rogers, Aaron 414-844-4800 ext 43252 11-13-2023 08:00 am

CST

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

X

811310 $12.5 Million

NET 30

N/A

EDWARD HINES VAMC

DEPERTMENT OF VETERANS AFFAIRS

5000 S 5TH AVE

HINES IL 60141

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

MAINTENANCE OF AIR COMPRESSOR, VACUUM PUMPS AND AIR DRYERS

FOR THE EDWARD HINES VA HOSPITAL IN HINES IL.

RFQ#36C25224Q0019 MUST BE INDICATED ON ALL QUOTES

SERVICE CONTRACT LABOR STANDARDS APPLY

Cook County WD 2015-5017 (Rev-24) dated 07.07.2023

CONTRACTING OFFICER AARON ROGERS AT aaron.rogers1@va.gov

See CONTINUATION Page

578-3640162-6121-854100-2543 010050190

AARON ROGERS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

1. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

1. GOVERNMENT: AARON ROGERS- CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

1. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

1. SOLICITATION TIMELINE SUMMARY:

1. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR FRIDAY NOVEMBER 3rd , 2023 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR KIETH SCHMIDT AT Building 2, room B038.

1. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer aaron.rogers1@@va.gov no later than MONDAY NOVEMBER 6TH, AT 09:00 LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

1. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

1. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

1. INVOICES:

4. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

4. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4. Payments shall be made in arrears upon receipt of a properly prepared invoice

4. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

4. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

4. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

4. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

4. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

4. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

1. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

1. Contractor is responsible to follow all on site facility policies

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

1. SECURITY & PRIVACY CONTROL:

Flash Badge:

Applies to common access to VA physical facilities only for a period of less than a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

0. As part of this contract, each contractor shall be required to obtain government issued PIV badge and is subject to background investigation. The procedure to follow is:

0. Contractors shall complete a “Request for a PIV card” form. Form can be obtained from the COR upon contract award.

0. Contractors must get their fingerprints taken by Human Resources located in Building 17 on Hines campus. Must make an appointment ahead of time. It takes between 5-7 days at least for fingerprints clear. This action must be coordinated with the COR.

0. The contractor can then be sponsored upon verification the fingerprints have been cleared.

0. Once contractor has been sponsored, they can call PIV (708) 202-5170 to make arrangements for issuance of a PIV for badge.

0. All Contractors entering campus buildings must go through the daily COVID-19 symptom screening check and wear masks at all times.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g. computer room/communications closets) appropriate VA staff must escort contractors while onsite.

B.2 STATEMENT OF WORK

CONTROLLED AIR MAINTENANCE AND SERVICE

STATEMENT OF WORK

The contractor shall provide all necessary equipment, labor, travel, tools and materials in order to perform scheduled Maintenance, Testing, Repair, and Cleaning of the Medical & Control Air Systems at the Hines VA Campus as defined in the Statement of Work.

1. Performance location:

Edward Hines VA Hospital 5000 South 5th Avenue Hines, IL 60141

1. Period of Performance:

This contract has a Base period of December 1, 2023 through November 30, 2024 with an additional (4) four, 12-months option periods to be exercised at the discretion of the Government

1. Contract Scope:

This contract shall provide all the necessary equipment, management, labor, travel, tools, materials, and supplies to perform scheduled Maintenance, Testing, Repair, Cleaning, and Emergency Restoration of the Medical & Control Air Systems at the Hines VA Campus. Equipment to be serviced by this contract includes, but is not limited to: Compressors, Vacuum Pumps, Dryers, Detectors, and any other associated equipment listed in this Statement of Work.

There are currently 48 Medical Air & Controlled Air Systems, machines, on the Hines VA campus, if new equipment or components shall be obtained, either through new purchase, upgrade, or replacement of existing equipment, that equipment shall be added (and the replaced equipment removed from service) from the service Purchase Order as needed upon notification of the Contracting Officer (to be documented in writing via Purchase Order modification). Removal of equipment shall be credited in the full amount if removed before any maintenance or repair has been performed on it.

Contractor shall be responsible for providing emergency repairs to all equipment listed in the statement of work within 24-hours of receiving a call. These repairs shall be paid on a separate purchase order or contract modification and shall be approved by the Contracting Officer before the commencement of work.

The Medical Air & Controlled Air Systems requires routine and scheduled maintenance to ensure proper functionality for safe operation at the Edward Hines Jr., VA Hospital. The reliability of the compressors and associated equipment directly impact the ability to perform daily tasks safely and efficiently. The scheduled maintenance specified in this contract shall maintain equipment manufacturers warranty and prolong the service life of the equipment serviced.

The Contractor shall:

0. Inspect and Test Medical Air & Controlled Air System equipment

0. Provide Preventative Maintenance and Cleaning of Medical Air & Controlled Air System equipment

0. Maintain Functionality and Safe Operation of Medical Air & Controlled Air System equipment

1. Specific Tasks:

This section is separated by Bldg. Locations of the equipment to be serviced.

At the end of each scheduled maintenance service, the contractor shall ensure the following tasks be completed to the satisfaction of the COR:

1. Contractor shall physically wipe down equipment with rag/towels to remove dust, dirt, oil, debris

1. Contractor shall report any deficiencies or unsafe conditions around equipment

1. All Equipment located on the 4th Floor of Building 1 require VMU Access. Contractor shall coordinate with COR for access to 4th Floor.

1. CLIN X001 BUILDING 1

CLIN X001 AA-BLDG 1 – COMPRESSORS: VARIOUS MANUFACTURERS

Quarterly Contractor shall:

1. Visually inspect equipment to ensure proper operation

2. Visually inspect all oil/fluids are at proper levels

3. Clean fluid cooler fins (air-cooled)

4. Wipe down entire unit to maintain appearance

5. Inspect electrical connections and tighten

6. Verify proper operation of pressure switches

7. Inspect relays and contactors Semi-Annually Contractor shall:

1. Complete all steps in Quarterly Maintenance Schedule

2. Inspect control line filter(s) and replace as needed

3. Make sure fasteners are tight Annually Contractor shall:

1. Complete all steps in Semi-Annual Maintenance Schedule

1. Lubricate inlet valve (4000 hours max, more often in humid environments)

1. Check all bolts for tightness

1. Lubricate motors

1. Replace fluid filter (2000 hours)

1. Replace air filter (2000 hours)

1. Change oil in compressors

1. Replace oil filters

1. Check safety (hat) shutdown system

1. Test pressure relief valve for proper operation

1. Replace, re-align, and properly tension belts

1. Inspect and replace worn motor pulleys

CLIN X001 AB-BLDG 1 – DRYERS: VARIOUS MANUFACTURERS (x7) Quarterly Contractor shall:

1. Check control panel indicators

1. Check condensate drain

1. Clean condenser fins

1. Check electrical absorption Annual Contractor shall:

1. Depressurize the dryer

2. Complete drain maintenance

3. Repressurize the dryer

4. Replace pre--- and post---filter elements

CLIN X001 AC- BLDG 1 – VACUUM PUMPS: VARIOUS MANUFACTURERS

Quarterly Contractor shall:

1. Check pump oil level

1. Check for oil leaks in front shaft seal

1. Check for oil leaks between oil casing and coupling housing

1. Check oil and exhaust filters

1. Record oil type

1. Compare oil filter temperature to pump casing temperature

1. Check oil Condition (chart is for hydrocarbon only) (oil change is required when oil is a dark tea color, #4 in image below)

1. Check motor coupling for running noises

1. Check motor fan cowl and cooling fans

1. Check the oil filter for any leaks

1. Check pump for level mounting

1. Check exhaust filters

1. Check gas ballast function/clean gas ballast filter

1. Clean dirt trap

1. Check function of anti-suck back valve

1. Check pump temperature at sight glass area

1. Visually inspect all flat gaskets on drain/fill plugs

1. Check float valve (if applicable)

1. Check drive belts for wear, tension

1. Check cooling water (if applicable)

1. Check heat exchanger/pump for water leaks (if applicable)

1. Check temperature reading at thermal valve

1. Check radiator cleanliness/airflow

1. Visually check and record cleanliness of area where pump is used

1. CLIN X002-BLDG 8 – COMPRESSOR: QUINCY

Quarterly Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Clean fluid cooler fins (air-cooled)

1. Wipe down entire unit to maintain appearance

1. Inspect electrical connections and tighten

1. Verify proper operation of pressure switches

1. Inspect relays and contactors Semi-Annual Contractor shall:

1. Complete all steps in Quarterly Maintenance Schedule

1. Inspect control line filter(s) and replace as needed

1. Make sure fasteners are tight Annual Contractor shall:

1. Complete all steps in Semi-Annual Maintenance Schedule

1. Lubricate inlet valve (4000 hours max, more often in humid environments)

1. Check all bolts for tightness

1. Lubricate motors

1. Replace fluid filter (2000 hours)

1. Replace air filter (2000 hours)

1. Change oil in compressors

1. Replace oil filters

1. Check safety (hat) shutdown system

1. Test pressure relief valve for proper operation

1. Replace, re-align, and properly tension belts

1. Inspect and replace worn motor pulleys

1. CLIN X003 BUILDING 200

CLIN X003 AA-BLDG 200 – COMPRESSORS: KOBELCO

Quarterly Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Visually inspect all oil/fluids are at proper levels

0. Mechanically clean oil cooler core with compressed air (not to exceed 30 PSI)

0. Mechanically clean Intercooler core with compressed air (not to exceed 30 PSI)

0. Mechanically clean Aftercooler core with compressed air (not to exceed 30 PSI) Semi-Annual Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Mechanically clean oil cooler core with compressed air (not to exceed 30 PSI)

1. Mechanically clean Intercooler core with compressed air (not to exceed 30 PSI)

1. Mechanically clean Aftercooler core with compressed air (not to exceed 30 PSI)

1. Remove and inspect air inlet filters

1. Clean or replace air inlet filters Air Inlet Filter:

1. Open access door to air filter

1. Remove wing nut and cover plate

1. Remove element, shake out excess dust

1. Blow dry air (30 PSIG Max) in reverse direction to normal airflow thru filter

1. Wash outer element sleeve and reuse

1. Ensure sleeve completely dry before re-installing

1. Replace element if unable to remove material adhering to filter media

1. Record of change H&J will display a service message when inlet vacuum reaches 25" of water column

1. Clean breather element on gear case vent with suitable cleaning agent and dry completely

1. Check assembly for proper drainage and element saturation (Newer style breather elements are life-time elements) Annual Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Visually inspect all oil/fluids are at proper levels

0. Mechanically clean oil cooler core with compressed air (not to exceed 30 PSI)

0. Mechanically clean Intercooler core with compressed air (not to exceed 30 PSI)

0. Mechanically clean Aftercooler core with compressed air (not to exceed 30 PSI)

0. Remove and inspect air inlet filters

0. Clean or replace air inlet filters Steps for Air Inlet Filter:

1. Open access door to air filter

1. Remove wing nut and cover plate

1. Remove element, shake out excess dust

1. Blow dry air (30 PSIG Max) in reverse direction to normal airflow thru filter

1. Wash outer element sleeve and reuse

1. Ensure sleeve completely dry before re-installing

1. Replace element if unable to remove material adhering to filter media

1. Record of change H&J will display a service message when inlet vacuum reaches 25" of water column

0. Change oil, oil filter element, and gasket Steps for Oil Filter Element:

1. Remove & replace element when indicated by service indicator or once per year

1. Change Filter gasket each time

1. Record of change H&J (Service alert will display if differential reaches 25 psid)

0. Inspect discharge check valve bushing, poppet valve, & valve seat

0. Repair/replace discharge check valve bushing, poppet valve, & valve seat if necessary

0. Test operation of safety valve (Use Bench Test or use certified testing agency)

0. Dismantle and inspect capacity control valve assembly

0. Replace diaphragm, V-packing, bushings, unloading valve O-ring and Teflon seat.

0. Inspect shaft for wear

0. Inspect gauges; recalibrate or replace if required.

0. Record of change H&J - verify transducer pressures if required

0. Replace 4-way solenoid unloading valve 1-Col 1

0. Replace control air filter element:

Steps for Control Air Filter Element:

1. Drain regularly as moisture accumulates

1. Replace element yearly

0. Replace diaphragms on 1st stage and 2nd stage balance pistons

0. Inspect rotors on 1st and 2nd stage air ends

0. Replace shuttle valve diaphragm and "0" ring

0. Remove and inspect 2nd stage discharge silencer. Replace if cracked

0. Replace all gaskets on both stages

0. Replace automatic drains

0. Test low oil pressure shutdown

0. Test temperature shutdowns

0. Check hoses in water lines, if applicable.

0. Replace hoses if elasticity is lost or if the coolers were chemically cleaned in place

0. Replace the Intercooler drain check valve

0. Motor lubrication should be at motor manufacturer's recommended intervals

0. Reset unloading system service counter to zero

*Additional Info for KOBELCO Compressors The correct lubricating oil is a good quality turbine oil containing rust and oxidation inhibitors and corresponding to ISO VG 68. DO NOT mix different brands or grades of oils. The compressor was initially filled with 76 Products Company turbine oil ISO VG 68 having a viscosity of 315 SSU @ 100 F. If necessary to add oil, and this brand is not available, drain completely and refill with a suitable replacement. The oil pressure is controlled by relief valve located on the side of the gear case. The correct operating pressure is 30 PSIG (minimum 25 PSIG, maximum 35 PSIG). The adjustment should be made while the unit is at normal operating temperature. Rotating the adjustment screw clockwise raises the operating pressure and counterclockwise lowers the pressure.

CLIN X003 AA- BLDG 200 – COMPRESSOR: ATLAS COPCO

Quarterly Contractor shall:

1. ***Check Total Running Hours – If Total Running Hours exceed 4000 hours, do Semi-Annual Maintenance in lieu of Quarterly Maintenance

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Inspect & Clean coolers

1. Remove the air filter element and inspect

1. Replace damaged or heavily contaminated elements

1. Check the filter elements of the electric cabinet. Replace if necessary

1. Condenser cleaning: Stop compressor, close air outlet valve, & switch off the voltage

1. Remove any dirt on the condenser inlet with a vacuum cleaner

1. Clean with air jet in reverse direction to normal flow using low pressure air

1. Keep the compressed air nozzle more than 30 cm away from the condenser to avoid damaging the of condenser fins

1. Remove dust from inside the dryer, e.g. with a vacuum cleaner

1. Do not use water or solvents to clean the condenser Semi-Annual Contractor shall:

1. ***Check Total Running Hours – If Total Running Hours exceed 8000 hours, do Annual Maintenance instead of Semi-Annual Maintenance

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Change oil and oil filter (except when Roto-Xtend Duty Fluid is used)

1. Replace the air filter element

1. Check condition of air intake hose between air filter & compressor element

1. Check pressure and temperature readings

1. Check operation of cooling fans of converter

1. Check blow-off solenoid valve after stopping and pressing the emergency stop button

1. Clean coolers. Check and clean cooling fan assembly Annual Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Change oil & oil filter (except when Roto-Xtend Duty Fluid is used)

1. Replace the air filter element

1. Check condition of air intake hose between air filter & compressor element

1. Check pressure and temperature readings

1. Check operation of cooling fans of converter

1. Check blow-off solenoid valve after stopping and pressing the emergency stop button

1. Clean coolers. Check and clean cooling fan assembly

1. Replace the filter elements of the electric cabinet

1. Replace the oil separator element

1. Replace the non-return valve of the scavenge line and clean the restriction nozzle

1. Replace the minimum pressure valve

1. Replace the thermostatic valve – Remove carefully

1. Replace the electronic drain valve

1. Carry out a LED/display test

1. Check for possible air and oil leakages

1. Have safety valve tested

CLIN X003 AA- BLDG 200 – COMPRESSOR: QUINCY

Quarterly Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Clean fluid cooler fins (air-cooled)

1. Wipe down entire unit to maintain appearance Semi-Annual Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Visually inspect all oil/fluids are at proper levels

1. Take fluid sample

1. Inspect control line filter(s) and repair as needed

1. Make sure fasteners are tight Annual Contractor shall:

1. Replace air/fluid separator. (4000 hours max.)

1. Lubricate inlet valve (4000 hours max, required more often in humid environments)

1. Check all bolts for tightness.

1. Lubricate motors.

1. Replace fluid filter. (2000 hours)

1. Replace air filter. (2000 hours)

1. Check safety (hat) shutdown system.

1. Test pressure relief valve for proper operation.

1. Contact a qualified serviceman.

1. Install inlet valve service kit. (8000 hours max.)

CLIN X003 AB- BLDG 200 – VACUUM PUMPS: BUSCH

Quarterly Contractor shall:

1. Inspect for leaks and Check oil level

1. On Service Menu - Check hour meter for oil changes

1. On Service Menu - Check day counter for air filter clean/change

1. Change Oil/Air Filter as required per hours indicated on Service Menu

1. Clean machine from dust & dirt

1. Step for only Busch Pumps #’s 1,3, & 4 – "B-side" bearings. Models having grease fittings must be lubricated twice a year with the high melting-point grease, Kluber Asonic HQ 72-102.

1. Only for Busch Pump #2 – Remove upper and lower cover in order to clean ventilation grilles and cooling fins efficiently

CLIN X003 AC- BLDG 200 – DRYERS: PATTONS MEDICAL (Tower) Patton’s Medical Dryer requires service every 2 contract periods (or every 12,000 hours). Contractor shall begin this service in the base year and shall continue every other year. Contractor shall refer to table below for Service Kit A and Service Kit B schedules. For additional information, contractor shall refer to Patton’s Medical Maintenance Manual (this can be requested through the COR).

CLIN X003 AC- BLDG 200 – DRYERS: PARKER

Quarterly Contractor shall:

1. Check control panel indicators

1. Check condensate drain

1. Clean condenser fins

1. Check electrical absorption Annual Contractor shall:

1. Depressurize the dryer

1. Complete drain maintenance

1. Repressurize the dryer

1. Replace pre--- and post---filter elements

CLIN X003 AD- BLDG 200 – CO DETECTOR: GFG INSTRUMENTS

Annual Contractor shall:

1. Visually inspect unit

1. Test Calibration of unit

1. Re-Calibrate unit if necessary Base Year:

Contractor shall:

1. Visually inspect unit

1. Test Sensors

1. Place test gas on sensor

1. If detector fails to show a gas response during calibration, new sensor is required

1. Sensors will last from 1-2 years

1. Change Sensors

2. Disconnect power to unit

2. Remove 4 corner screws

2. Remove electronics front cover as described in mounting section

2. Remove 3 screws securing sensor block

2. Unplug the sensor from socket

2. Replace with new sensor (Ensure shorting-wire is removed from new sensor)

2. Re-Assemble unit

2. Reconnect power

2. Allow 1 hour for sensor to settle prior to calibrating

2. Calibrate new sensor

2. During calibration of a new sensor, an initializing step is added to the calibration procedure which eliminates the error protection that is afforded after the sensor has once been calibrated.

1. Test unit to ensure proper functionality

1. CLIN X004 BUILDING 205

CLIN X004 AA-BLDG 205 – COMPRESSORS: GARDNER DENVER

Semi-Annual Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Visually inspect all oil/fluids are at proper levels

0. Replace oil Filter Element

0. Replace Air Filter Element

0. Take Oil sample

0. Replace cool air inlet filter pad

0. Replace control box filter Annual Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Visually inspect all oil/fluids are at proper levels

0. Replace oil Filter Element

0. Replace Air Filter Element

0. Take Oil sample

0. Replace cool air inlet filter pad

0. Replace control box filter

0. Replace lubricant – Drain & change by Oil Analysis report

0. Replace Air/Oil separator

0. Inspect & clean scavage line

0. Replace check valve

0. Inspect & clean inlet valve

0. Inspect, grease, clean motor bearings

0. Inspect clean/replace drive belts

0. Inspect minimum pressure/check valve

0. Inspect pressure relief valve

0. Inspect & repair condensate drains Base Year Contractor shall:

0. Inspect, repair/replace, & clean solenoid valves

0. Inspect, repair/replace, & clean blow down valves

0. Inspect, repair/replace, & clean vacuum switches

0. Inspect, repair/replace, & clean thermistor probes

0. Inspect, repair/replace, & clean pressure transducer

0. Inspect, repair/replace, & clean pressure regulator

0. Inspect, repair/replace, & clean control valves

0. Inspect, repair/replace, & clean thermal mixing valve

0. Inspect, repair/replace, & clean drive coupling spider

0. Inspect, repair/replace, & clean hoses

CLIN X004 AA- BLDG 205 – COMPRESSOR: QUINCY

Semi-Annual Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Visually inspect all oil/fluids are at proper levels Annual Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Visually inspect all oil/fluids are at proper levels

0. Replace oil Filter Element

0. Clean/Replace Air Filter Element

CLIN X004 AB- BLDG 205 – DRYERS: GARDNER DENVER

Quarterly Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Clean off accumulated dust, dirt & debris from condenser coil Annual Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Clean off accumulated dust, dirt & debris from condenser coil

1. Replace moisture separator/oil removal filter

1. Rebuild drain mechanism (if applicable)

CLIN X004 AB- BLDG 205 – DRYER: QUINCY

Quarterly Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Clean off accumulated dust, dirt & debris from condenser coil

1. Clean the filter of the steam trap

1. CLIN X005 BUILDING 217

CLIN X005 AA- BLDG 217 – COMPRESSOR: ROBERTSHAW

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – COMPRESSORS”.

CLIN X005 AB-BLDG 217 – DRYER: HANKISON

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – DRYERS”.

1. CLIN X006 BUILDING 220

CLIN X006 AA- BLDG 220 – COMPRESSOR: INGERSOLL-RAND

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – COMPRESSORS”.

CLIN X006 AB- BLDG 220 – DRYER: HANKISON

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – DRYERS”.

1. CLIN X007 BUILDING 221

CLIN X007 AA- BLDG 221 – COMPRESSORS: GAST

Quarterly Contractor shall:

0. Visually inspect equipment to ensure proper operation

0. Wipe down entire unit to maintain appearance

0. Inspect discharge air filters (Coalescing, Particulate, and Charcoal) change if necessary

CLIN X007 AA- BLDG 221 – COMPRESSOR: CHAMPION

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – COMPRESSORS”.

CLIN X007 AB- BLDG 221 – VACUUM PUMPS: BUSCH

Quarterly Contractor shall:

0. Inspect for leaks

0. Change oil and filter

0. Clean machine from dust & dirt Annual Contractor shall:

0. Replace exhaust filters

0. Replace inlet air filter (if installed)

0. Check the inlet screen, clean if necessary

0. Clean gas ballast filter (if installed)

0. Check the float valve

CLIN X007 AC- BLDG 221 – DRYER: CHAMPION

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – DRYERS”.

CLIN X007 AC- BLDG 221 – DRYER: HANKISON

Quarterly Contractor shall:

1. Visually inspect equipment to ensure proper operation

1. Clean off accumulated dust, dirt & debris from condenser coil

1. Clean the filter of the steam trap (if applicable)

1. CLIN X008 BUILDING 228

CLIN X008 AA- BLDG 228 – COMPRESSOR: ATLAS COPCO

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 200 – COMPRESSOR: ATLAS COPCO”. This Atlas Copco compressor in Bldg 228 is the same make and model as the Atlas Copco Compressor in Bldg 200.

CLIN X008 AA-BLDG 228 – COMPRESSOR: JENNY

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – COMPRESSORS”.

CLIN X008 AB- BLDG 228 – DRYER: JENNY

Contractor shall follow the same service maintenance schedule steps listed under “BLDG 1 – DRYERS”.

1. Contractor Qualifications:

0. Contractor shall have an established business with three (3) years of experience in performing these types of services or they will provide the name and qualifications of their subcontractor who meets this requirement. The person performing the work must also be trained and/or certified to perform services for that specific equipment listed in this SOW and elsewhere in the contract. All inspections, testing, Maintenance, Testing, and Cleaning services shall be performed in accordance with the OEM recommendations.

0. Contractor shall provide an individual who is authorized to service the equipment identified in this contract. Special circumstances exist for certain types of equipment dependent on the manufacturer. For example, the Kobelco Compressors require an individual certified to provide maintenance to these specific units.

0. All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, & certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates upon request.

0. Contractor shall ensure that all employees performing services for this contract shall comply with all VA Rules, VA Regulations, Occupational Safety and Health Administration (OSHA), Occupational Health Standards, State/County/Municipal Safety, and any other applicable rules and regulations. Contractor shall ensure that all Contractors & Contractor Employees shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

1. Reports and Documentation

1. In accordance with Government Standards, Contractor shall provide reports stating what items were serviced & document the quality of the service. Documentation & Reports shall be on Contractor's letterhead. Upon completion of services, contractor shall provide Documentation to include detailed descriptions of all services performed.

1. Reports shall be legible and easy to understand and shall be signed by the Supervisor and/or authorized representative of the Contractor.

1. In addition, contractor shall document the following data:

Contractor Name :

FSE Certification Number :

Invoice ID # :

Manufacturer Name :

Model # :

Serial # :

1. The Contractor shall notify the CO/COR (in writing or email) immediately, but no later than twenty-four (24) hours after discovery, of the existence or the development of any defects or repairs required, to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost for any repair not covered by the contract.

If the COR/CO determine the repairs are needed, Parts/repairs shall be paid on a separate PO or via contract modification. Contractor shall not commence with repair without obtaining a separate purchase order or modification from the Contracting Officer.

7. INVENTORY

INVENTORY

8. Hours of Coverage:

1. Normal hours of coverage are Monday through Friday from 07:00 AM to 04:00PM, excluding Federal holidays. All service, labor including preventive maintenance, inspections, and testing shall be performed during normal hours of coverage unless requested by the COR and approved by the CO. The Contractor shall be required to report to the Facility Management Service (FMS) to log in. This check in is mandatory.

1. Work outside of normal business hours or weekends:

0. All work performed after hours or on weekends requires coordination with the COR & shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

0. No work shall take place without written or e-mail confirmation from the project COR.

1. Utility Shutdowns:

0. The Contractor shall provide advanced notice in the amount of twenty-one (21) calendar days for any planned utility shutdowns. This will allow the station to notify staff/visitors and prepare contingency plans if necessary.

0. Planned utility shutdowns should be indicated on the project schedule.

Federal Holidays

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9. Kick-off meeting A Kick-Off Meeting shall be scheduled & conducted to review the project. The Kick-Off Meeting will involve the Contracting Officer (CO), the Contracting Officer Representative (COR), and any key General Contractor (GC) team members. During this meeting, the topics of objectives, scope, deliverables, communication, site access, schedule, and responsibilities will be discussed.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

Building 1- Maintenance Contract Period: Base POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0001AA

Building 1- Maintenance of Air Compressors

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0001AB

Building 1- Maintenance of Vacuum Pumps

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0001AC

Building 1- Maintenance of Air Dryers

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

Building 8- Maintenance of Air Compressor

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0.00

Building 200 Maintenance

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0003AA

Building 200- Maintenance of Air Compressors

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0003AB

Building 200- Maintenance of Vacuum Pumps

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0003AC

Building 200- Maintenance of Air Dryers

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0003AD

Building 200 Maintenance of CO Detector- GFG Instruments

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0.00

Building 205- Maintenance

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0004AA

Building 205- Maintenance of Air Compressors

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0004AB

Building 205- Maintenance of Air Dyers

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0.00

Building 217 Maintenance

POP Begin: 12-01-2023 POP End: 11-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J043 - Maintenance, Repair, and Rebuilding of Equipment - Pumps and Compressors

0005AA