36C25223Q0942.docx

SUBJECT*

OIT Sound Masking System

GENERAL INFORMATION

Network Contracting Office 12 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Stacy Massey Stacy.Massey@va.gov

PLACE OF PERFORMANCE

VA Illiana Health Care System

Building 125

1900 E. Main Street

Danville IL

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (eff. 06/02/2023).

This solicitation is set-aside for Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310 with a small business size standard of 750 employees. The FSC/PSC is 5835.

The VA Illiana Health Care System located at 1900 E. Main Street, Danville, IL 61832-5198 has a requirement for a Sound Masking System. VA Illiana is currently seeking interested Small Businesses capable and interested in providing a sound masking system similar to the Cambridge Qt x 300 control module (domestic end products ONLY). In addition to the control module seven standard emitters will be needed. This requirement will include installation into a ceiling grid/tile system with plenum tile access. Installation site will be free and clear of furniture.

All interested companies shall provide quotations for the following:

Supplies/Services

Minimum Salient Characteristics for Sound System:

1. Coverage area of 36,000 square feet (controller)

2. Two auxiliary audio outputs on controller

3. Controller must support up to three zone network

4. Four channel auto sequencing and repeating channel selection (emitters)

5. Emitters must include acoustic ceiling mounting ring

6. Must have web interface control

7. Manufactured in the U.S.A

It is the responsibility of the quoter to demonstrate to the government they can provide a product capable of meeting the minimum salient characteristics. Must include descriptive literature.

STATEMENT OF WORK

1. GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement a sound masking system for the VA Illiana Health Care System. This requirement includes a sound masking system, related installation accessories, and professional installation. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the requirement.

2. PERFORMANCE REQUIREMENTS

a. The contractor shall provide and be responsible for the technical assistance, development and generation of final specifications. Product delivery and installation will be required in October 2023.

b. Duty hours will be 8:00 am – 4:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

c. The contractor shall:

i. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new equipment/fixtures from the manufacturer until final acceptance by the contracting officer representative (COR).

ii. Prepare and provide as-designed system drawings in PDF and/or AutoCAD.

iii. Provide maintenance/technical information manuals for all products specified.

3. SERVICES

Contract Tasks/Requirements:

a. The contractor shall attend an in-person meeting at the VA Illiana, Bldg. 125 to review final awarded products with COR and End Users and to any make necessary revisions.

b. The contractor shall provide the COR with the PDF and/or AutoCAD drawings to scale showing layout of awarded products.

c. The contractor shall allow for revisions including updating PDF and/or AutoCAD drawings and as requested by the COR.

d. The contractor shall be responsible for taking and applying accurate field measurements for verification of correct sizing/specifications. Facility provided drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Contractor shall be liable for any incorrect field measurements leading to an incorrect product order.

e. The contractor shall attend a post-installation meeting to assess, address, and document any items needing to be addressed and shall submit a remediation plan within 5 business days to the COR.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Delivery and installation shall be provided no later than 60 days after receipt of order (ARO). No drop shipments to the place of performance. Equipment should be received by the contractor and brought to the place of performance for installation.

Place of Performance

Building 125 1900 E. Main Street Danville, IL

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (MAR 2023) Addendum to FAR 52.212-1

2. FAR 52.204-7, “System for Award Management” (OCT 2018)

3. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

4. FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

5. FAR 52.214-21, “Descriptive Literature” (APR 2002)

6. VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors” (JAN 2023) (DEVIATION) End of Addendum to 52.212-1

7. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021)

8. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Services” (DEC 2022) Addendum to FAR 52.212-4

2. FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

3. FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

4. FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (MAR 2023)

5. VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

6. VAAR 852.208-70 “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors – Orders or BPAs” (JAN 2023) (DEVIATION)

7. VAAR 852.208-71, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factor Commitments – Orders and BPAs” (JAN 2023)

8. VAAR 852.211-70, “Equipment Operations and Maintenance Manuals” (NOV 2018)

9. VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors” (JAN 2023) (DEVIATION)

10. VAAR 852.215-71, “Evaluation Factor Commitments” (OCT 2019)

11. VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

12. VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

13. VAAR 852.246-71, “Rejected Goods” (OCT 2018) End of Addendum to 52.212-4

14. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services” (JUN 2023)

All quotes shall be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. A comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Submissions should contain your best terms and conditions.

The following factors shall be used to evaluate quotations:

1. Technical or Quality

2. Warranty/extended warranty

3. Veterans Involvement

4. Price

Refer to Attachment 1, ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

2. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller

3. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Refer to Attachment 2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm on September 8, 2023. Responses should be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Stacy Massey Contracting Officer Network Contracting Office 12 Stacy.Massey@va.gov

See attached document: Tailored 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services.

See attached document: Tailored 52.212-2 Evaluation - Commercial Products and Commercial Services.

See attached document: Drawing.

See attached document: B125 Original Plan with Dimensions.

See attached document: B125 Original Reflected Ceiling Plan.

Effective Date: 03/15/2023 Revision: 01