36C25223Q0637_2.docx

36C25223Q0637

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 585-23-4-6025-0231 36C25223Q0637 06-29-2023 Pasholk,Susan 414-844-4846 07-19-2023 10:00

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 811310 $11 Million N/A X 36C252

OSCAR G. JOHNSON VA MEDICAL CENTER

Department of Veterans Affairs

325 EAST H STREET

IRON MOUNTAIN MI 49801-4760

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

MAINTENANCE OF UNINTERRUPTIBLE POWER SUPPLY SYSTEM AT

AT IRON MOUNTAIN VAMC PER THE STATEMENT OF WORK

100% SMALL BUSINESS SET-ASIDE

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD

2015-4871 REV-23 DATED 6.1.2023 APPLIES AND IS

ATTACHED

VA POC; ANDREA HANNA 906-774-3300 X32204

CO: SUSAN PASHOLK 414-844-4846

See CONTINUATION Page 585-3630162-6025-854100-2543 010050190 X X X

SUSAN PASHOLK

CONTRACTING OFFICER

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

1. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ______________________________________

CITY-STATE-ZIP ______________________________________

POINT OF CONTACT/TITLE ______________________________________

SAM UEI NO. ______________________________________

CAGE CODE ______________________________________

1. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

1. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

1. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

1. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR TUESDAY JULY 11, 2023 at 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR ANDRE HANNA (906-774-3300 X32204) AT FACILITIES MANAGEMENT OFFICE.

PLEASE NOTE: WHILE ON CAMPUS, PERSONS MAY BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VA VEHICLES FOR PURPOSES OF THE SITE VISIT.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer SUSAN.PASHOLK@VA.GOV no later than WEDNESDAY JULY 12, 2023 AT 10:00 AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors

1. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

1. INVOICES:

5. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

5. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

5. Payments shall be made in arrears upon receipt of a properly prepared invoice

5. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

5. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

5. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

5. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

5. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

5. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

5. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

1. FACILITY REQUIREMENTS:

In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

1. Contractor is responsible to follow all on site facility policies

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

1. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

8. FACILITY CHECK IN/OUT:

The Contractor shall be required to report to Engineering Service to log in and check in with the VA Police to receive an identification badge. This check in/check out is mandatory. The badge must be worn & visible at all times while on VA property.

COR: Rick G Jones, M&R Supervisor, Engineering Telephone No. 906-774-3300 Ext. 32220

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Preventative Maintenance Service of Uninterruptible Power Supply System and related components as outlined in the Statement of Work to take place in April and October of each contract year.

Contract Period: Base POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Battery Replacement to take place in October 2023 as outlined in the Statement of Work

POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Battery Replacement to take place in December 2023 as outlined in the Statement of Work

POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Preventative Maintenance Service of Uninterruptible Power Supply System and related components as outlined in the Statement of Work to take place in April and October of each contract year.

Contract Period: Option 1 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Preventative Maintenance Service of Uninterruptible Power Supply System and related components as outlined in the Statement of Work to take place in April and October of each contract year.

Contract Period: Option 2 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Preventative Maintenance Service of Uninterruptible Power Supply System and related components as outlined in the Statement of Work to take place in April and October of each contract year.

Contract Period: Option 3 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Battery Replacement to take place in April 2027 as outlined in the Statement of Work Contract Period: Option 3 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Preventative Maintenance Service of Uninterruptible Power Supply System and related components as outlined in the Statement of Work to take place in April and October of each contract year.

Contract Period: Option 4 POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

STATEMENT OF WORK MAINTENANCE OF UNINTERRUPTIBLE POWER SUPPLY (UPS) OSCAR G JOHNSON VAMC IRON MOUNTAIN MI

1. DESCRIPTION OF SERVICES:

The contractor shall maintain and repair four (4) government-owned uninterruptible power systems and (2) Government owned emergency power switchgear battery systems (chargers and batteries) and (3) Government owned emergency generator batteries and accompanying chargers, located at the OGJVAMC Iron Mountain, MI, in accordance with this statement of work. Semi-annual maintenance is to be completed in the months of April and October of each contract year.

1.1 CONFORMANCE STANDARDS:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of National Fire Protection Agency (NFPA)-99, NFPA 110, UL, OSHA, VA, and Center for Devices and Radiological Health (CDRH) standards. The equipment covered by this contract shall be maintained in accordance with the manufacturer's standards/specifications. Preventive Maintenance (PM) inspection, testing and repairs shall be performed in accordance with the manufacturer's specifications and schedule for PMs. Emergency repairs shall be paid separate from this contract according to section 1.4.

1.1.1 EQUIPMENT IDENTIFICATION:

A) NAME/DESCRIPTION OF EQUIPMENT - Uninterruptible Power Supply (UPS) MANUFACTURER – Liebert EXM

MODEL # 47MBJ33CC0R1344

KVA: 100

SERIAL NUMBER # M17C1A 0004

BATTERIES –CSB HRL 13540W FR (QTY-24)

EQUIPMENT I.D. NUMBER – EE # 23824

LOCATION - Electrical Vault, Sub-basement, Bldg.#1

B) NAME/DESCRIPTION OF EQUIPMENT - Uninterruptible Power Supply

(UPS) MANUFACTURER – LIEBERT NX

MODEL # 38SA120A0A00

KVA: 100

SERIAL NUMBER# 2101200300210C010001

BATTERIES – Data-Safe dry cell model #12HX400-FR (Qty – 40)

EQUIPMENT I.D. NUMBER – EE # 16415

LOCATION – Sub-basement, Bldg. #1

C) NAME/DESCRIPTION OF EQUIPMENT - Uninterruptible Power Supply

(UPS) MANUFACTURER – EATON

KVA 15

MODEL # 9355-15

SERIAL NUMBER - #BK112JBA05

BATTERIES – Power ware - PWHR1234W2FR (QTY - 4)

EQUIPMENT I.D.# 22774

LOCATION – 2307 Bldg. # 1

D) NAME/DESCRIPTION OF EQUIPMENT - Uninterruptible Power Supply

(UPS) MANUFACTURER – LIEBERT APM

MODEL NRA40CCSAHA0S47

KVA - 45

SERIAL NUMBER – #D11BAA0010

BATTERIES – Data-Safe dry cell model #12HX150;(QTY48)

EQUIPMENT I.D. NUMBER – EE #16466

LOCATION – Boiler Plant, Bldg. #2

E) NAME/DESCRIPTION OF EQUIPMENT – PARELLEL SWITCHGEAR

SAFE POWER SYSTEMS BATTERY CHARGER AND BATTERIES

MANUFACTURER – SAFET POWER SYSTEMS

CHARGER MODEL # AT10.1

CHARGER SERIAL # 313880/757650 IG

EQUIPMENT ID # 15809

LOCATION – BUILDING #2

BATTERIES: SAFT Ni-Cad - MODEL # SPH-115 (QTY – 96)

F) NAME/DESCRIPTION OF EQUIPMENT – HOPPECK – BATTERY CHARGER AND BATTERIES

CHARGER MANUFACTURER – HOPPECK

CHARGER MODEL # AP1002401241205

CHARGER SERIAL # P04123-00/767530-IHX

EQUIPMENT ID # 16351

LOCATION – BUILDING #2

GENERATOR – 1 / BATTERIES: FNC 1859E (QTY – 20)

G) NAME/DESCRIPTION OF EQUIPMENT – HOPPECK – BATTERY CHARGER AND BATTERIES

CHARGER MANUFACTURER – HOPPECK

CHARGER MODEL # AP1002401241205

CHARGER SERIAL # P0123-00/767530-2IH

EQUIPMENT ID # 16375

LOCATION – BUILDING #2

GENERATOR – 2 / BATTERIES: FNC 1859E (QTY – 20)

H) NAME/DESCRIPTION OF EQUIPMENT – HOPPECK – BATTERY CHARGER AND BATTERIES

CHARGER MANUFACTURER – HOPPECK

CHARGER MODEL # AP10024012F1205

CHARGER SERIAL # P04377-00/780210JA

EQUIPMENT ID # 16372

LOCATION – BUILDING #2

GENERATOR – # 3 / BATTERIES: FNC 1859E (QTY – 20)

I) NAME/DESCRIPTION OF EQUIPMENT – EMERGENCY DISTRIBUTION SWITCHGEAR

HINDLE POWER SYSTEMS BATTERY CHARGER AND BATTERIES

CHARGER MANUFACTURER – HINDLE POWER SYSTEMS

CHARGER MODEL # AT10130040E208SXSA

CHARGER SERIAL # 48481-TNB/760390 IF

EQUIPMENT ID # 16393

LOCATION – BUILDING #11

BATTERIES: VARTA Ni-Cad, MODEL # VGM 250 (QTY – 92)

1.2. OPERATIONAL UPTIME REQUIREMENTS:

The equipment listed 1.1.1 Equipment Identification shall be operable and available 7 days a week, 24 hours a day. Emergency repairs/phone support required to maintain proper operation shall be performed in accordance with section 1.4. Emergency repairs will be paid separate from this contract as outlined in section 1.4. Repeated failure to meet this requirement can subject the contractor to DEFAULT action.

Scheduled maintenance shall be scheduled/performed during normal work hours are 7:00am to 4:30pm Central Time, Monday through Friday, excluding federal holidays.

1.3. HOURS OF OPERATION:

A. Normal hours of coverage are Monday through Friday, 7:00am to 4:30pm Central Time excluding federal holidays. All service/repairs shall be performed during normal hours unless otherwise scheduled with the COR.

Note: Hardware/software update/upgrade installations, where applicable, will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR).

B. If contractor is required to perform emergency work outside of normal hours of coverage at the request of COR, a separate quote will be obtained and work will be paid separately from this contract on a separate purchase order or by contract modification at the discretion of the Contracting Officer.

C. Federal Holidays observed by the VAMC are:

Christmas Day

1.4 UNSCHEDULED MAINTENANCE - EMERGENCY REPAIR UPTIME SERVICE:

A. The CO or COR has the authority to approve/request a service call from the Contractor. Service calls for emergency repairs other than those related to the preventative maintenance and inspection services shall be paid separately from this contract. Emergency repairs will require a written estimate upon discovery of issue and resolution required including cost of parts, labor, travel, and any delivery charges. CO or COR approval of written estimate is required prior to parts being ordered and work performed. Failure to obtain CO or COR approval prior to performance of work or ordering of parts will not obligate the government.

B. Response time: Contractor must respond with a phone call to the COR or his/her designee within one (l) hour after receipt of telephoned notification to discuss the issue and to provide technical support to fix and/or stabilize the issue. If the problem cannot be corrected by phone, the contractor will commence work on-site at the VA Facility within six (6) hours after receipt of this second notification and will proceed progressively to completion without undue delay. Emergency repairs will be at the request of the COR and will require a written estimate upon discovery of the issue and resolution required including cost of parts, labor, and any delivery charges. COR approval is required prior to parts being ordered and work performed.

1.5 SCHEDULED MAINTENANCE:

A. Contractor shall maintain the equipment in accordance with 1.1 Conformance Standards, and the manufacturer’s specifications. As part of the preventative maintenance service, the Contractor shall provide the parts, labor and technical expertise required to inspect, test, calibrate, clean, adjust, or replace parts to maintain the equipment in accordance with manufacturers specifications. All required parts to complete preventative maintenance service shall be included under this contract, excluding batteries, unless otherwise directed under this statement of work.

B. The contractor shall perform PM Service twice a year, in the months of April and October, to ensure that equipment listed in the schedule performs in accordance with Section 1.1, Conformance Standards, and the manufacturer’s specifications. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained provided to the COR at the completion of the PM. The contractor shall provide written reports of the preventive maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to, the following:

1) UPS SERVICES

a. Check for proper air flow, excessive heat, noise and vibration.

b. Verify correct status indications on the equipment.

c. Check instrumentation panel for proper operation and review the equipment alarm logs.

d. Record the equipment meter readings.

e. Test battery conditions and reliability

f. Clean air filters, replace if defective

g. Check cooling fans, replace defective fans

h. Inspect and replace, where indicated, electrical wiring and cables for wear and fraying

i. Check capacitors for blown fuses, swelling and leakage, check circuit breaker operation.

j. Check power waveforms.

k. Calibrate the circuits as required and torque power connections as required.

l. Providing documentation of services performed

2) BATTERY SERVICES

a. Inspect terminals and connections for corrosion.

b. Inspect batteries for cracks, leaks and swelling.

c. Clean batteries and racks.

d. Records all cell voltages.

e. Check ripple voltage and ripple current.

f. Check ambient temperature.

g. Torque all connections.

h. Verify that the float voltage is properly set.

i. Load test each battery with a resistive load.

j. Provide documentation (Electronic) of test results and services performed.

3) BATTERY REPLACEMENT SCHEDULE:

Contractor shall provide all labor, tools, materials, supplies and appropriate equipment, to replace the Batteries on the below listed equipment. Replacement shall include the removal and disposal of the old batteries, installation of the new batteries, testing and verification of proper function following the installation. Battery replacements are as follows:

a. December 2023 - The Contractor shall replace the following batteries in the month of December. The VA will be coordinating generator factory technician support to verify generator function post battery replacement. All batteries shall be replaced on the same day For vendor coordination purposes.

1. NAME/DESCRIPTION OF EQUIPMENT:

GENERATOR # 1 HOPPECK – BATTERIES

BATTERY MANUFACTURER: HOPPECK

BATTERIES: HOPPECK MODEL # FNC 1859E

QUANTITY: (20)

EQUIPMENT ID # 16351

LOCATION – BUILDING #2

2. NAME/DESCRIPTION OF EQUIPMENT:

GENERATOR # 2 HOPPECK – BATTERIES

BATTERY MANUFACTURER: HOPPECK

3. NAME/DESCRIPTION OF EQUIPMENT:

GENERATOR # 2 HOPPECK – BATTERIES

BATTERY MANUFACTURER – HOPPECK

b. October 2023 - The Contractor shall replace the following batteries in the month of October 2023:

1) NAME/DESCRIPTION OF EQUIPMENT:

PARELLELLING SWITCHGEAR

BATTERY MANUFACTURER – SAFTET POWER SYSTEMS

BATTERIES: SAFT Ni-Cad - MODEL # SPH-115

QUANTITY - (96)

EQUIPMENT ID # 15809

LOCATION – BUILDING #2

2) NAME/DESCRIPTION OF EQUIPMENT:

Liebert APM UPS

BATTERY MANUFACTURER: DATA SAFE

BATTERIES: DATA SAFE #12HX150

QUANTITY: 48

EQUIPMENT I.D. EE #16466

LOCATION – Boiler Plant, Bldg. #2

c. April 2027 – The Contractor shall replace the following batteries in the month of April 2027

1) NAME/DESCRIPTION OF EQUIPMENT:

UPS

BATTERY MANUFACTURER – CSB

Energy & Tech

BATTERIES –CSB - HRL 13540W FR

QUANTITY: (24)

EQUIPMENT I.D. # 23824

LOCATION - Electrical Vault, Sub-basement, Bldg.#1

C. PARTS:

The Contractor shall furnish and replace all worn or defective parts to meet uptime requirements as part of the maintenance contract. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts in the event of an emergency repair requirement. All parts supplied shall be compatible with existing equipment. Batteries are excluded from this requirement except as outlined in this statement of work:

· Batteries listed in the Statement of Work shall be included in the contract price;

· Batteries not listed in the Statement of Work will be paid separately from this contract.

The contractor shall use new parts. All parts shall be of current manufacturer and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications and shall not be installed without specific approval by the Contracting Officer or COR.

D. SERVICE MANUALS/TOOLS/EQUIPMENT:

The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available all operational and technical documentation which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the Contracting Officer upon request.

E. DOCUMENTATION/REPORTS:

The documentation will include detailed descriptions of the inspection and test procedures performed along with the results and recommendations to maintain proper function of the systems. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. The reports shall be sent electronically to the COR within 2 weeks of completion of the visit/work. Reports shall include:

1. Name of contractor and Field Service Engineer (FSE) who performed services.

2. Contractor service Engineering Service Report (ESR) number/log number.

3. Date, time (starting and ending), equipment downtime and hours on-site for service call.

4. VA purchase order number(s) covering the call if outside normal working hours

5. Description of problem reported by COR/user (if applicable). Documentation shall be provided to COR within 1 week of testing and prior to invoicing

6. Identification of equipment to be serviced, and Invoice ID number, manufacturer’s name, device name, model number, serial number, and any other manufacturer’s identification numbers.

7. Itemized description of service performed (including costs associated with after normal working hour services) including: labor and travel, parts (with part numbers) and Materials and circuit location of problem/corrective action

8. Total Cost to be billed (if applicable—i.e., part(s) not covered or service rendered after normal hours of coverage)

9. Signature of FSE performing service described and VA Employee who witnessed service described.

10. MSDS: The contractor shall provide current Material Safety Data sheets (MSDS) for all hazardous materials brought into the building. This information will be provided to the COR.

11. Safety Hazards: The Contractor shall immediately notify the COR of any recognized safety hazard that might severely affect building occupants.

12. Deficiencies: Devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations shall be reported as a deficiency and reported to the COR before contractor leaves the premises.

13. Emergency Service Calls: Defined as any service call that relates to the repair of the system outside of the regular required services. Coverage for emergency service calls is not included in this contract.

14. Damage to Equipment: Any damage to VA property caused by the contractor shall be repaired by the Contractor at no additional cost to the VAMC.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE CO BEFORE SERVICE IS COMMENCED

2. SERVICE DELIVERY SUMMARY:

All UPS System (UPS) equipment is maintained and repaired.

The contractor shall maintain and repair Uninterruptible Power source (UPS) and Battery charging system equipment in accordance with manufacturer’s recommendations and standard Industry practices. The contractor shall perform timely emergency service repair when requested. Cost for parts are reasonable and timely obtained.

3. GENERAL INFORMATION:

3.1. ADDITIONAL CHARGES:

There will be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

3.2. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, upon discovery, notify the COR while onsite of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. Written notice shall be provided to the CO and COR within 24 hours of discovery. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

3.3. CONDITION OF EQUIPMENT:

The Contractor accepts responsibility for the equipment described in Description of Services in 1.1.1 Equipment Identification. “as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

3.4. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

Work must be performed by contractor personnel who are qualified to complete work as outlined in this statement of work. Contractor personnel must have training and experience that demonstrates proficiency in understanding the function, hazards, theory, and maintenance of the equipment listed in this statement of work.

3.5. TEST EQUIPMENT:

Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment, which is to be used by the Contractor on VAMCs equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (DEC 2022) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 5 calendar days prior to the contract’s performance period end. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 15 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

C.6 VAAR 852.203-70 COMMERICAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of clause)

C.7 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023)(DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled Veteran-owned or Veteran-owned small business certification status and their proposed use of eligible certified service-disabled Veteran-owned small businesses (SDVOSBs) and certified Veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled Veteran-owned small businesses offerors will receive full credit, and offerors qualifying as Veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of clause)

C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (SEP 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 USC 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI)

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

C.10 VAAR 852.242.71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor.

(End of clause)

(End of Addendum to 52.212-4) C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X_ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X_ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved] X_ (15) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (17) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(d)(2) and (3)).

__ (18) (i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (19) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

X_ (23)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2023)( 15 U.S.C. 632(a)(2)).

__…