36C25223Q0203.docx

REQUEST FOR INFORMATION ONLY

The Network Contracting Office (NCO) 12, Great Lakes Acquisition Center (GLAC) is seeking one contractor to furnish Surgical Laser Rental and Technician services at the William S. Middleton Memorial Veterans Hospital, 2500 Overlook Terrace, Madison, Wisconsin (hereinafter called VA) under the authority of FAR 13.5, Simplified Procedures for Certain Commercial items. The resultant contract will consist of a five-year ordering period contract with an anticipated award date of February 1, 2023. All interested parties who believe they can satisfy the solicitation requirements are invited to provide a response to this Request For Information (RFI).

STATEMENT OF WORK (SOW)

The contractor shall provide all CO2 Omni-guide, CO2 Direct line of Site, Green Light, and KTP, Aura, Aura XP, Deka, TruBlue laser equipment, accessories, fibers, and qualified technician services to be available for laser equipment malfunction. Equipment and services shall be provided by the contractor on a case-by-case basis in accordance with the contract requirements. All laser equipment, including the laser, accessories, and fibers shall be in optimum operating condition. The Madison VA physician shall perform the procedures in the Operating Room (OR) at the Madison VA Hospital. The Madison VA Hospital OR Business Manager or designee will notify the contractor by telephone and Madison VA Healthcare Technology Management of a treatment requiring laser services a minimum of forty-eight (48) hours in advance of the surgery to be performed. The OR Business Manager or authorized designee are the only authorized individuals to order Laser Services. Laser services will only be requested during business normal hours of operation, Monday through Friday from 7:30 a.m. to 5:30 p.m. Laser services will not be requested after normal business hours, weekends or holidays on this contract or paid through this contract.

The contractor shall check in with the OR Business Unit Manager or designee upon arrival located in the OR on the 7th floor. The contractor must have all laser equipment present at the OR control station a minimum of 1 hour prior to the scheduled procedure for pre-testing of the equipment by the Madison VA Hospital Healthcare Technology Management. If the contractor-owned equipment fails the inspection or pre-test, the VA is not obligated to reimburse the contractor for that treatment, as the case would be cancelled or rescheduled. The Madison VA requires all equipment to be sterilized before performing any laser treatments. The contractor must inform the OR Business Manager or designee of any items that need to be sterilized and will provide any accessories that require sterilization to the Madison VA Sterile Processing Service (SPS) located on the ground floor, room B49, a minimum of 48 hours prior to the procedure for sterile processing. The contractor surgical technician shall arrive with all laser equipment requested, accessories, and fibers necessary to support the treatment, and accompanied by a hard copy of all current maintenance data for the equipment to be used in the procedure. The contractor is responsible for all laser equipment drop-offs prior to scheduled treatment and within the timeframes specified herein and removal of equipment after the treatment.

Standby/Cancellation Fee – The Government may cancel an order without penalty, within two hours prior to arrival of laser and technician at the facility. Contractor will be paid a cancellation fee should order be canceled after arrival of equipment and/or technician.

[End of Statement of Work/Specifications]

QUALIFICATIONS OF CONTRACTOR/CONTRACTOR PERSONNEL

1. Contractor shall ensure that its employees have the ability to perform the applicable duties consistent with their license and certifications.

1. The contractor surgical technician must verify training/competency on the equipment provided, that is being used in the OR. This can be satisfied by hard copy documents or the ability to provide electronic documents.

1. Contractor surgical laser technicians shall have met all educational requirements, as well as specialized training on surgical laser equipment based on recommendations and outlines from the American National Standards Institute (ANSI) Z136.1 (2014) “Safe Use of Lasers” and Z136.3 (2011) “Safe Use of Lasers in Health Care” which are necessary to successfully operate a surgical laser during a procedure. The surgical laser technician will operate the laser equipment, while the surgeon communicates the settings for the laser equipment. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approved by the VA Facility Director. The Contracting Officer will be notified prior to any changes in personnel. The VA reserves the right to approve the assignment of individual personnel furnished by the contractor to perform the functions specified in the contract.

(ANSI) Z 136.1 (2014) https://www.lia.org/store/ANSI/106E (ANSI) Z136.3 (2011) https://www.lia.org/store/other/113e All qualified firms who believe they can provide the required services are encouraged to respond to this RFI. The following information is necessary in order for the Contracting Officer to adequately conduct market research. All interested parties must provide a written response to all of the following items:

· Describe the firm’s background and experience in providing laser services, as well as customer service and support capabilities.

· Describe the transporting process to have laser equipment in place at the Madison VA one hour prior to treatments.

· Are the services provided solely by the firm or are the services provided through a sub-contractor?

· If a sub-contractor is utilized, provide the name and address of the sub-contractor.

· Does the firm/sub-contractor have qualified staff as detailed above?

· Is the firm located in Illinois? If not, how long would it take for the firm to become operational in order to provide these services?

· Small businesses must state that it can meet the 50% limitation to meet the Limitations on Subcontracting.

· SDVOSBs or VOSBs shall include proof of verification in the VIP database at http://vetbiz.va.gov/VIP.

· Firms shall include proof of registration in the System for Award Management (SAM) system (www.SAM.gov).

Requested pricing shall be provided and will be used as market research. The estimated quantities are provided for pricing purposes. Pricing must be all inclusive (travel, lodging, per diem, etc.).

Responses to this RFI must be received by the Contracting Officers (CO), Patrice Bond and Antanette Shellaugh at Patrice.Bond@va.gov and Antanette.Shellaugh@va.gov no later than Noon Central Time on Tuesday, December 13, 2022. No phone calls will be accepted.

The email Subject line must be: RFI 36C25223Q0203 – Surgical Laser & Technician Services (Vendor name).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

image1.emf image2.emf