36C25223Q0130.docx

SUBJECT*

Decontamination Sink Service Contract

GENERAL INFORMATION

Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Steris Corporation for the service maintenance repair of existing Decontamination Sinks (Model Amsco 53 97.5 triple bay) (hereinafter “equipment”) located at Milo C Huempfner VA community Based outpatient Clinic located in Green Bay, WI.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a base plus (4) four option year contract. The NAICS Code is 811219.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and service to the Contracting Officer by 10:00AM (CST - WISCONSIN) 10/28/2022. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Steris Corporation.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Della Bond at della.bond@va.gov . TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

STATEMENT OF WORK

Decontamination Sinks Service Contract

1. Description Of Service The Contractor shall provide all labor, material, tools, travel, management, and equipment necessary to provide preventive maintenance and/or repair of two (2) Decontamination Sinks located at the Milo C. Huempfner VA community Based outpatient Clinic (CBOC), Sterile Processing department; 2851 University Ave Green Bay, WI 54311.

2. BACKGROUND

The Sterile Processing department of the VA CBOC requests a preventive maintenance and repair service contract to support two decontamination sinks. Currently, the warranty for coverage of the two (2) VA owned decontamination sinks is due to expire on November 1, 2022. To remain in good standing with the Joint Commission as well as the VA CBOC, a preventive maintenance and/or repair service contract, of a base year, plus four (4) option years is required.

3. Objective This service contract shall be utilized for performing preventative maintenance and/or repair services of the equipment listed in this contract. (see “Scope Of Work - 4.1” for equipment listing). The services and personnel shall be provided by the contractor that has specifically trained field support representatives. The specifically trained field support representatives provided by the contractor shall minimize the potential of repair delays caused by misdiagnosis of equipment issues and incorrect parts being ordered. The minimization of delays due to equipment that is down shall be limited to the time period required for the appropriate acquisition of equipment and its efficient repair by the contractor’s representatives.

4. Scope of Work: (Deliverable(s) and Task(s)) Deliverable:

D-1: Written Report: contractor shall provide a written preventive maintenance and/or repair services report document listing service issues, services provided and services inspected after work completion.

D-2: The contractor shall provide two annual inceptions and two annual preventive maintenance and/or repair services of the decontamination sinks listed below.

4.1. Equipment List

Description Model Serial Number EE#

SINK Amsco 53 97.5 triple bay 52109294S 120113 SINK Amsco 53 97.5 triple bay 52109293S 120114

4.2. Tasks

Task - 1: The contractor shall provide an infection control plan prior to the start of any work. This plan shall be in accordance with the Milo C Huempfner VA Medical Center infection control policy.

completely restored to a sanitized space prior to completion of work; ensuring that the work area is completely cleaned of any grime and/or loose debris (trash).

5. Service Scheduled work shall be required in the performance of this contract and shall be performed during the hospital’s normal business hours of 8:00 a.m. and 4:30 p.m., local time (Wisconsin), excluding Federal Holidays, to include any other day specifically declared by the President of the United States to be a Federal Holiday. The contractor shall notify the Contracting Officers Representative (COR) at least 8 hours prior to any emergency activities. Federal Holidays observed by the Milo C. Huempfner VA community Based outpatient Clinic:

When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies. If different times shall be needed, this shall be discussed and mutually agreed upon with COR and shall still be considered “normal business hours.” No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday shall be done. The Contractor shall obtain prior approval at least 24 hours from the COR. If such work shall be at the cost of the Milo C. Huempfner VA community Based outpatient Clinic (CBOC), a separate purchase order number must be obtained by the Contractor prior to performing any “over-time” work. Work shall be scheduled in such as manner as to allow as little disruption to patient services in all campus buildings affected. On completion of billable work, the contractor shall provide timely billing of items that the Milo C. Huempfner CBOC is responsible per the service agreement.

6. Documentation Upon completion of services, the Contractor shall provide the following information in a written service report to the VA Green Bay CBOC’s COR:

This report shall be signed by both the contractor performing services and the CBOC COR. Either a hard copy or an emailed copy of the service report shall be supplied within 48 hours of completion to the COR of the Milo C. Huempfner CBOC.

7. Reporting Requirements The check-in is mandatory at (the main entrance) 2851 University Ave, Green Bay, WI 5431. The contractor shall be required to sign out with a representative from the Sterile Processing department and submit a legible written service report (as referenced in paragraph 4: D-1: “Written Report:”). All written reports shall be submitted to the equipment user for an “acceptance signature” and to the Contracting Officers Representative (COR) for an “authorization signature” of approval.

VA CBOC Contracting Officers Representative (COR): Information shall be provided at time of award.

VA CBOC Phone number: (920) 431-2500 ext. 72122.