Solicitation 36C25222Q0785 Amendment 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 14

None

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

To all Quoters

36C25222Q0785

07-28-2022

X

X X

See the Attachment for the contents of Solicitation Amendment 0003.

The quote deadline remains Monday, August 15, 2022, by 5:00 p.m. Local Time.

Rob Knight

Solicitation 36C25222Q0785

Amendment 0003

ATTACHMENT

The following questions have been received regarding this Solicitation:

(1) Question: Does Executive Order 14026 apply to this requirement?

Answer: Yes, Executive Order 14026 applies. Per this Executive Order, the contractor must pay all covered workers at least $15.00 per hour. The workers under this requirement are covered workers.

(2) Question: There is a janitorial cart already onsite at the Kankakee Clinic; does that belong to the VA or the incumbent contractor?

Answer: The janitorial cart onsite belongs to the incumbent contractor. Any other contractor awarded the proposed contract will need to provide its own janitorial cart.

(3) Question: Are the mop types used a flathead or another kind?

Answer: The type of mop is left to Contractor discretion. It was clarified that mops are not being supplied by the VA.

(4) Question: Is there any equipment or machines needed onsite that the Contractor will need to provide?

Answer: Under Paragraph A.1 Basic Contractor Responsibilities, the Contractor is required to provide all equipment necessary for performance of this requirement. The Government will not specify what equipment is needed to perform this requirement, but it should be noted that cleaning tasks under the

Performance Work Statement include vacuuming, carpet shampooing, and floor polishing. The VA is not providing any equipment for performance of this requirement.

(5) Question: The Performance Work Statement mentions in one section that we provide PPE for our staff and another section says that the VA will provide PPE. We would like clarification on who provides this please.

Answer: Under Paragraph F.1. Materials/Supplies Provided by the Kankakee Clinic, subparagraph f.

has been clarified as follows: “Gloves and masks; any other PPE needed beyond gloves and masks shall be provided by the Contractor for its employees.”

The Performance Work Statement has been revised to clarify certain requirements of this acquisition. The changes are highlighted, below.

[Revised Performance Work Statement Next Page]

B.3 PERFORMANCE WORK STATEMENT

Janitorial Services for the Kankakee County VA Clinic

A. Description of Services. The purpose of this Contract is to provide janitorial services for the

Kankakee County VA Clinic (“Kankakee Clinic”), 581 William Latham Drive, Bourbonnais, Illinois

60914-2450, which is an affiliated clinic of the Edward Hines, Jr. VA Hospital (“Hines”), Hines, Illinois.

1. Basic Contractor Responsibilities: The Contractor shall provide the managerial, supervisory, administrative, direct, and overhead personnel necessary to perform the work specified in the

Contract, including the provision of all labor, transportation, equipment, and materials, except as specified herein as Government-furnished, to ensure that janitorial services are performed in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance consistent with the Veterans Health Administration’s mission of providing the highest quality medical care to America’s Veterans.

2. Contractor Performance: The Contractor is expected to perform all requirements of this Contract in an exemplary manner with a minimum of oversight.

3. Clinic Size: The total area to be cleaned at the Kankakee Clinic is approximately 10,000 square feet.

4. Scheduling: The Kankakee Clinic is open from 7:30 a.m. to 4:30 p.m., Monday through Friday, except for the Federal Holidays listed below (“Business Hours”).

a. Day Shift: The Contractor shall provide one (1) employee to be onsite providing daily cleaning at the Kankakee Clinic during Business Hours. The Day Shift employee shall provide all of the cleaning services set forth in this Performance Work Statement and maintain the Kankakee Clinic at an exemplary level of cleanliness.

b. Terminal Cleaning: The Contractor shall conduct terminal cleaning of the Kankakee Clinic after Business Hours in accordance with this Performance Work Statement, ensuring that the

Clinic is at the highest level of cleanliness possible prior to the beginning of the next workday.

c. Federal Holidays:

i. New Year’s Day;

ii. Birthday of Martin Luther King, Jr.;

iii. Washington’s Birthday;

iv. Memorial Day;

v. Juneteenth National Independence Day;

vi. Independence Day;

vii. Labor Day;

viii. Columbus Day;

ix. Veterans Day;

x. Thanksgiving Day;

xi. Christmas Day; and

xii. Any other day declared a Federal Holiday by Presidential Proclamation.

B. Cleaning Techniques. The Contractor shall use the following cleaning techniques:

1. Aseptic Cleaning Techniques: The Contractor shall use aseptic cleaning techniques, defined as eliminating germs to keep people free from microorganisms found in the Clinic, in the performance of this Contract.

2. Cleaning As Needed: All cleaning services provided under this Contract shall be performed as needed, in addition to any minimum frequencies set forth herein. “As needed” means that the

Contractor shall perform the service whenever a deficiency is observed, or should be observed, in the COR’s sole judgment. The Contractor shall take corrective action for all cleaning requirements before prompting by the COR or Clinic Staff.

3. Spot-Cleaning As Needed: When directed to spot-clean an area or item as needed, the Contractor shall use the appropriate tools and approved cleaning agents to remove smudges, fingerprints, spots, streaks, dust, dirt, or any other substance that causes an area or item to present an unclean, non-uniform appearance. After cleaning, the area or item being cleaned shall present a clean, uniform appearance free of all spots, stains, and streaks. The Contractor shall notify the COR as soon as practicable if an area or item cannot be successfully spot-cleaned.

C. Cleaning Tasks/Standards. The Contractor shall perform the following cleaning tasks in accordance with the Cleaning Schedule set forth at the end of this Performance Work Statement. The Contractor and shall notify the COR as soon as practicable if any of the standards set forth below cannot be met.

1. Kankakee Clinic Entrances: Pick up all trash in a 50-foot radius around the Kankakee Clinic entrances, depositing all trash into the solid waste dumpsters.

2. Trash/Medical Waste/Recycling Containers:

a. Exterior Trash Receptacles/Interior Wastebaskets: Empty all exterior trash receptacles and interior wastebaskets by removing the trash-filled plastic liner and replacing it with a clear plastic liner. Place used trash-filled liners into the solid waste dumpsters.

b. Recycling Containers: Empty all recycling containers by removing the recycling-filled plastic liner and replacing it with a clear plastic liner. Place used recycling-filled liners into the recycling collection bins.

c. Medical Waste Containers: Empty all interior medical waste receptacles by removing the waste-filled plastic liner and replacing it with a red plastic liner. Place used medical waste liners into the large medical waste collection bins. NOTE: Red liners may not be used for any other purpose except for biohazardous medical waste. Under no circumstances will medical waste be comingled with any other types of trash/waste.

d. Sharps Containers: The Contractor shall change out sharps containers and install empty containers in all areas when 2/3 full, placing the used sharps container(s) in the area designated by the COR for scheduled pick-up. The Contractor shall use exceptional care when handling sharps containers to avoid needle-sticks. Under no circumstances shall anyone reach into a sharps container. The Contractor shall immediately notify the COR in the event of a needle-stick.

e. Containers Marked “Trash”: Boxes and other containers marked “Trash” and placed near a trash container shall be treated as such and placed into the solid waste dumpsters.

f. Spot-Cleaning: Spot-clean the exterior of all trash, medical waste, and recycling containers as needed.

g. Odor Control: In the event a trash, medical waste, or recycling container is emanating an unpleasant or foul odor, the Contractor shall immediately wash the container with an approved cleaning agent, ensuring that it eliminates the odor.

3. Tile Floors: The Kankakee Clinic’s tile floors are NO-WAX/NO-BUFF floors. The Contractor shall strictly adhere to the cleaning requirements of this subparagraph to preserve the finish on these floors.

a. Sweeping/Mopping: Tile floors shall be cleaned by sweeping, then wet-mopping with an approved pH-neutral cleaning agent to remove all dirt, debris, scuff-marks, and stains, ensuring that all baseboards, corners, and wall/floor edges are properly cleaned along with the main flooring. All moveable furniture, equipment, and other items shall be carefully moved during the floor cleaning process to clean the floors underneath these objects, returning everything to its original position after cleaning once the floor is dry. Maintaining the floors in a clean, spotless condition is a point of special emphasis.

b. Polishing: Tile floors shall be polished using an approved liquid polish after being thoroughly cleaned.

4. Carpeted Floors/Area Rugs:

a. Vacuuming: Vacuum all carpeted floors and area rugs, ensuring these are cleaned of dirt and debris. Spot-clean all carpeted floors and area rugs as needed.

b. Shampooing: Shampooing shall be performed using a steam cleaner or hot water extraction cleaner and an approved carpet shampoo, in accordance with standard commercial practices, ensuring a clean, uniform appearance without any spots or stains. All moveable furniture, equipment, and other items shall be carefully moved during the shampooing process in order to clean the carpet underneath these objects, returning everything to its original position after shampooing is complete and carpet/rugs are dry. All shampooing solution shall be cleaned from baseboards and moveable items.

5. Restrooms: All restroom components shall present a clean, antiseptic appearance without spots, streaks, dirt, soap scum/residue, standing water, or any other material marring a uniform appearance. All unpleasant or foul odors shall be eliminated. Maintaining restrooms at the highest level of cleanliness is a point of special emphasis.

a. Urinals/Toilets:

i. Cleaning: Clean all urinals and toilets using an approved cleaning agent.

ii. Descaling: Descale all urinals and toilet bowls using an approved descaling agent.

b. Sinks: Clean all sinks using an approved cleaning agent.

c. Mirrors: Clean all mirrors using an approved cleaning agent.

d. Stainless Steel/Chrome: Clean all stainless steel and chrome using an approved cleaning agent.

e. Partitions and Walls: Spot-clean as needed.

f. Trash Receptacles: Empty all trash receptacles by removing the trash-filled plastic liner and replacing it with a clear plastic liner. Place used trash liners into the solid waste dumpsters.

Spot-clean the exterior of the wastebaskets as needed.

g. Floors: Clean by sweeping, then wet-mopping with an approved pH-neutral cleaning agent to remove all dirt, debris, scuff-marks, and stains, ensuring that all baseboards, corners, and wall/floor edges are properly cleaned along with the main flooring.

h. Restock Supplies: Restock all consumable bathroom supplies, including without limitation:

toilet paper; paper towels; toilet seat liners; hand soap; waterless hand sanitizer; and restroom deodorizers. No overstocking is permitted.

6. Patient Examination Rooms:

a. Furniture: Clean all patient examination tables, visitor chairs, and blood-draw chairs with an approved cleaning agent.

b. Restock Supplies: Restock all consumable patient examination room supplies, including without limitation: paper towels; hand soap; waterless hand sanitizer; and examination table paper rolls.

7. Counters: Clean all counters with an approved cleaning agent.

8. Doors and Door Frames: Spot-clean all doors and door frames as needed.

9. Interior Glass/Mirrors: Clean all interior glass and mirrors with an approved cleaning agent, ensuring that there are no traces of dirt, smudges, or film.

10. Office Partitions: Spot-clean as needed.

11. Dusting: Dust all horizontal and vertical surfaces (high-low dusting), including without limitation all furniture, equipment, blinds, pictures, and ceilings, ensuring that all surfaces are free of dust, dirt, and cobwebs. Care shall be taken when cleaning delicate equipment, such as computer screens. In the event that dusting does not fully remove all dust or dirt from a surface, the surface shall be cleaned using an approved cleaning agent. Spot-clean all surfaces as needed. High-low dusting is a point of special emphasis.

12. Light Fixtures: Clean all dust, dirt, dead insects, and other debris from all light fixtures, including the overhead fluorescent lights.

13. HVAC Vents/Returns: Clean all dust and dirt from HVAC vents and returns, ensuring a clean, uniform appearance without spots or streaks. Ensuring clean HVAC vents and returns is a point of special emphasis.

14. On-Call Cleaning: The Contractor shall immediately respond to any on-call cleaning requirements communicated by the Kankakee Clinic staff during Business Hours, including without limitation: spills and bodily fluids.

D. Staffing.

1. Adequate Number of Contractor Personnel: The Contractor shall provide an adequate number of personnel to perform the services required under this Contract, regardless of personnel calling out sick or otherwise making themselves unavailable for work.

2. Contractor Supervisor: The Contractor shall provide at least one supervisor responsible for oversight of all Contractor personnel on any day that the Contractor is on-site at the Kankakee

Clinic performing services under this Contract. The name and telephone number of the supervisor shall be provided to the COR prior to the commencement of services, and the COR shall be notified of any changes in the designation of the supervisor. While on-site, the supervisor shall respond to a telephone call from the COR or EMS Chief within fifteen (15) minutes.

3. Personnel Requirements: The Contractor shall ensure that personnel performing services under this Contract meet the following requirements:

a. All personnel are fully trained, completely competent, and otherwise meet all legal requirements for performing these services at a Federal Government facility, including all training recommended or mandated by the Centers for Disease Control and Prevention

(CDC), the Occupational Safety and Health Administration (OSHA), The Joint Commission, and the Veterans Health Administration prior to beginning any work on-site. The Contractor shall maintain records of personnel training and shall notify the COR at least 30 days prior to when personnel training is due. The Contractor shall provide copies of all personnel training certificates upon request by the COR.

b. All personnel are physically and medically able to perform services under this Contract, to include the following: ability to lift 20 pounds; prolonged standing and walking; frequent bending at the waist; vaccinated for Hepatitis B or a letter of declination filed with the

Contractor; and a negative screening for tuberculosis. These requirements are cumulative to every other requirement set forth elsewhere in this Contract.

c. While on-site, all personnel shall behave appropriately. Contractor personnel shall not be rude, argumentative, or confrontational with anyone. Any violation of this policy is grounds for immediate revocation of that person’s access badge and a permanent ban from the premises.

d. All personnel shall have a clear criminal record, which means no felony convictions, or misdemeanor convictions for assaultive behavior or crimes of moral turpitude.

e. All personnel shall be able to effectively communicate in English – speaking, reading, and writing. The purpose of this requirement is to ensure that all personnel are able to understand any alerts or warnings, oral and written, issued by the facility.

f. All personnel shall be healthy when performing services under this Contract; sick personnel shall not report to work or shall depart the facility if becoming sick at work.

4. Uniforms: The Contractor shall provide a standard custodial-type uniform to its personnel that is easily recognizable and clearly distinguishes them as Contractor personnel. Uniforms shall:

present a neat, distinctive appearance; be clean and maintained in good repair; and be worn as designed by the manufacturer. A standard custodial uniform is a collared work-shirt (button-down or polo style), pants or skirt of twill or similar material, and footwear that covers the entire foot for safety purposes. Contractor personnel shall not wear hats.

5. Identification Badges: Personnel shall wear their Government-issued identification badge so that it is clearly visible on the front of their uniform.

E. Contractor’s Quality Control Plan. The Contractor shall establish and maintain a complete quality control program to ensure the requirements of the Contract are met. One copy of the Contractor’s

Quality Control Plan shall be provided to the COR and EMS Chief within fifteen (15) calendar days after contract award. The Contractor shall provide updated copies as changes occur. The Quality

Control Plan shall include at a minimum:

1. An inspection system covering the required services. The plan shall specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections shall be accomplished.

2. Methods for identifying and preventing deficiencies, and how the Contractor will ensure that its performance remains at an acceptable level.

3. On-site records of all inspections conducted by the Contractor and necessary corrective action taken. These documents shall be made available to the COR and EMS Chief upon request.

F. Materials and Supplies.

1. Materials/Supplies Provided by the Kankakee Clinic. The following supplies will be provided by the Kankakee Clinic:

a. Soap;

b. Plastic liners for trash/recycling/medical waste containers;

c. Paper towel rolls for dispensers;

d. Toilet paper;

e. Approved cleaning agents and disinfectants for use in cleaning the facility; and

f. Gloves and masks; any other PPE needed beyond gloves and masks shall be provided by the

Contractor for its employees.

2. Material Safety:

a. The Kankakee Clinic shall provide Material Safety Data Sheets (“MSDS”) to the Contractor for all chemicals to be used under this Contract. These MSDS shall be kept current.

b. All cleaning agents shall be kept in their original containers with legible labels.

c. The Contractor shall properly dispose of all chemicals after use.

d. All supplies shall be properly stored in janitorial closets, or other areas designated by the

COR or EMS Chief.

e. The Contractor shall obtain prior approval from the COR, in the COR’s sole discretion, for any cleaning agents or other chemicals the Contractor proposes to use under this Contract that are not already supplied by the Kankakee Clinic.

3. Janitorial Carts: The Contractor shall maintain its janitorial cart in a neat, clean condition. The

Contractor shall ensure that placement of the janitorial cart does not interfere with Kankakee

Clinic operations.

4. Janitorial Closets:

a. All designated janitorial closets shall be kept clean and orderly. No food or drink shall be stored in a janitorial closet.

b. Mop heads and bristles shall be stored clean free of debris.

c. Mop buckets, buckets, and miscellaneous containers shall be free of standing liquid and debris.

d. Cleaning chemicals shall be stored below five (5) feet from the floor and below any paper products. Supplies shall be stored in cabinets off the floor. Brooms and mops may hang from wall-hooks.

e. Electrical equipment shall be in working order. No broken or unsafe equipment of any kind shall be stored in a janitorial closet.

f. The following are prohibited from use in janitorial closets: corrugated cardboard; wood shelving; and pallets.

G. Reporting Requirements. At the discretion of the COR, EMS Chief, or Contracting Officer, the

Contractor may be required to submit an ongoing report of services rendered under the terms of the

Contract. The Contractor may be required to submit a report that includes: (1) dates and times when services were performed; (2) a list of the areas where services were performed; (3) types of services and a brief description of the work performed; (4) any items damaged or other incidents; (5) the names of personnel performing the services; (6) any other information deemed relevant to performance under this Contract by the COR or Contracting Officer.

H. Subcontracting Limitations Reporting: In accordance with VAAR 852.219-77, the Contractor shall provide the following information to the Contracting Officer/Contract Specialist administering this

Contract (“CO”), unless specifically directed otherwise by that CO, in the CO’s sole discretion.

1. Subcontracts: The Contractor shall provide a complete copy to the CO via e-mail of any contracts entered into by the Contractor with another business, i.e., a subcontractor, to provide any aspect of the work to be performed under this Contract within seven (7) days after entering into such contract. If a business is similarly situated, i.e., another SDVOSB, the Contractor shall so indicate and provide that business’ UEI number. If such contract was entered into prior to award of this

Contract, the Contractor shall provide a complete copy of all such contracts within seven (7) days after the effective date of this Contract.

2. Monthly Subcontracting Limitations Report: The Contractor shall provide a monthly

Subcontracting Limitations Report the CO via e-mail by the tenth (10th) day of the month for the previous month. The Subcontracting Limitations Report shall include the following information, subject to change in the CO’s sole discretion:

a. A copy of all invoices submitted by any business to the Contractor for performing any of the work under this Contract from the previous month; and

b. A copy of the most recent invoice submitted by the Contractor via the Tungsten Network for payment under the terms of this Contract with a breakdown of the amounts to be paid other businesses, including the business name, performing work under this Contract. If a business is similarly situated, i.e., another SDVOSB, the Contractor shall so indicate and provide that business’ UEI number.

3. Truthful, Accurate Reporting: By entering into this Contract, the Contractor acknowledges that these Subcontracting Limitations Reporting Requirements concern a matter within the jurisdiction of an Agency of the United States. The Contractor further acknowledges that all information provided under this Subcontracting Limitations Reporting Paragraph is subject to Title 18, United

States Code, Section 1001. That Contractor further acknowledges that it has an affirmative duty to provide truthful, accurate information under this Paragraph. The Contractor further acknowledges that false or misleading information willfully submitted under this Paragraph shall be grounds for termination of this Contract for cause, debarment, civil penalties, and criminal prosecution.

4. Failure to Submit Information: In the event the Contractor fails to timely submit any of the information required under this Paragraph, the Contractor shall be in material breach of this

Contract, and the CO may take such remedial action as is permitted under the terms of this

Contract, including termination of this Contract for cause.

I. On-Site Work Requirements.

1. Contractor Orientation/Training: The Contractor shall attend an orientation prior to beginning any work under this Contract, in the COR’s sole discretion. This orientation may include the following topics: Contract terms and conditions; performance monitoring; badging procedures;

safety; fire procedures; severe weather procedures; disease transmission; infection control;

disaster procedures; and any other topic deemed necessary by the COR. At the COR’s discretion, the Contractor may be responsible for providing some or all of this information/training to its personnel, as directed by the COR.

2. Check-in/Check-out Requirements: The Contractor shall comply with all facility check-in and screening requirements. Upon successful completion of the facility’s check-in and screening process, the Contractor shall check-in with the COR. The Contractor shall check-out with the

COR, or the COR’s designee, at the conclusion of such work, prior to departing the VA facility, advising them of the work completed and any problems/issues identified.

3. Information Security Considerations: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA

Directives and Handbooks as VA personnel regarding information and information system security.

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title18-section1001&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title18-section1001&num=0&edition=prelim

4. Noninterference with Facility Functions:

a. The Contractor shall perform its services under this Contract in a manner that does not interfere with the facility’s functions, including maintaining all tools and equipment in an orderly fashion and cleaning the work area at the conclusion of a service visit.

b. Janitorial carts shall not be left unattended or parked in public areas where they could cause an obstruction, such as doorways or blocking handrails.

c. Wet floor signs shall be used to designate wet areas on the floor and removed when the floor is dry. Signs shall be placed so as not to be an obstruction or otherwise pose a hazard.

d. Personnel shall not use Government telephones for personal reasons.

5. Building Security and Keys:

a. The Government shall provide the Contractor with keys to access the required rooms for services provided under this Contract. Access to restricted areas shall be provided to the

Contractor by prior arrangements with the COR or EMS Chief. Except for keys issued to the supervisor, keys provided to other Contractor personnel shall not be removed from the premises. Keys shall not be duplicated or issued to any other individuals. All keys not issued for the performance of work being accomplished at the present time shall be secured or returned. The COR or EMS Chief will perform an inventory of keys assigned to the

Contractor at the end of the contract period or at any other time, in their sole discretion. Any keys lost by the Contractor will be replaced by the Government, and the Contractor shall be charged the replacement value of the lost key. The Contractor shall also be responsible for any expense incurred for rekeying caused by the lost key. The Contractor shall notify the

COR or EMS Chief of any lost or suspected lost key within 24 hours.

b. The Contractor shall not lend keys or open locked rooms or areas to permit entrance by persons other than the Contractor’s assigned staff. The Contractor shall be responsible for securing areas upon completion of duties. There may be certain areas identified by the COR or EMS Chief in which Contractor personnel must immediately notify the COR, EMS Chief, and/or Security Personnel if a door is found unlocked.

c. When leaving a work area, Contractor personnel shall turn off lights if the area is unoccupied, unless otherwise directed by the COR or EMS Chief. The Contractor shall secure and lock the window(s) before leaving the area, and if there is difficulty securing the area, Contractor personnel shall immediately their supervisor, who shall immediately notify the COR or EMS

Chief.

d. The Contractor shall comply with the security clearances or access controls imposed.

e. The Contractor shall turn in all lost articles found during the performance of duties to the

COR or EMS Chief.

6. Conservation of Utilities: The Contractor shall instruct personnel in utilities conservation practices, which shall include:

a. Personnel shall not adjust any mechanical equipment controls for heating, ventilation, and air conditioning system unless otherwise directed by the COR or EMS Chief.

b. Personnel shall turn off all water faucets and spigots when not in use.

7. Safety – Infection Control Risk Assessment (ICRA) Requirements: During the performance of this Contract, the Contractor shall follow all ICRA requirements, as set forth by the infection control staff.

8. Safety – OSHA Requirements: The Contractor shall comply with all OSHA and CDC requirements while performing work under this Contract at any VA facility, including without limitation: use of personal protective equipment; proper placement of caution signs; and providing the COR with all Material Safety Data Sheets, as applicable, prior to beginning any work under this Contract.

9. Photography: Photographs may be taken on facility grounds only during the performance of the services provided under this Contract; photographs shall not be taken for any other reason.

Photographs shall not contain any images or other personal information of patients, Government personnel, or other contractor personnel. Any violation of this policy is grounds for immediate revocation of that person’s access badge.

10. Legal/Professional Standards Compliance. All work performed under this Contract shall comply with all applicable laws, regulations, ordinances, rules, and professional standards, specifically including without limitation: the Centers for Disease Control and Prevention (CDC); the

Occupational Safety and Health Administration (OSHA); the Environmental Protection Agency

(EPA); the National Fire Protection Association (NFPA); the Food and Drug Administration

(FDA); and The Joint Commission.

11. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property, including removal of all trash and debris at the completion of any job, and otherwise keeping the work area clean at all times. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its personnel and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

[Kankakee Clinic Cleaning Schedule Next Page]

Kankakee Clinic Cleaning Schedule

The Contractor shall perform all cleaning tasks according to this Schedule, in accordance with the cleaning techniques set forth in Paragraph B and cleaning tasks/standards set forth in Paragraph C, above.

Cleaning Task Frequency*

Kankakee Clinic Entrances: Pick Up Trash Daily and As Needed

Trash/Medical Waste/Recycling/Sharps

Containers: Empty, Spot-Clean & Odor Control as

Needed

Daily and As Needed

Tile Floors: Sweep & Mop Daily and As Needed

Carpeted Floors/Area Rugs: Vacuum, Spot-Clean as Needed

Daily and As Needed

Restrooms: Clean (except descaling) Daily and As Needed

Patient Examination Rooms: Clean Daily and As Needed

Counters: Clean Daily and As Needed

Doors and Door Frames: Spot-Clean as Needed Daily and As Needed

Interior Glass/Mirrors: Spot-Clean as Needed Daily and As Needed

Office Partitions: Spot-Clean as Needed Daily and As Needed

Dusting: All Horizontal & Vertical Surfaces Weekly and As Needed

Light Fixtures: Clean Weekly and As Needed

Restrooms: Descale Urinals & Toilets Monthly and As Needed

Interior Glass/Mirrors: Clean Monthly and As Needed

Tiled Floors: Polish Quarterly and As Needed

Carpeted Floors/Area Rugs: Shampoo Quarterly and As Needed

HVAC Vents/Returns: Clean Quarterly and As Needed

*The intervals set forth in this column are the minimum frequencies required for each cleaning task. All cleaning tasks shall be performed more frequently as needed to maintain the Kankakee at the highest level of cleanliness possible.

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