36C25222Q0676_1.docx

36C25222Q0676

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

578-22-4-6121-0700 36C25222Q0676 06-09-2022 Rogers, Aaron 414-844-4800 X43252 06-30-2022 12:00 pm

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X 811310 $8 Million

NET 30

x N/A X 36C252

EDWARD HINES JR VA MEDICAL CENTER

DEPARTMENT OF VETERANS AFFAIRS

5000 SOUTH 5TH AVE

HINES IL 60141-5000

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

AUTOMATIC TRANSFER SWITCH (ATS) MAINTENANCE & TESTING FOR

THE EDWARD HINES JR VA HOSPITAL

RFQ36C25222QO676 MUST BE INDICATED ON ALL RESPONSES

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL-WD-2015-5017 (Rev-18) dated 07.21.2021

CONTRACTING OFFICER: AARON ROGERS AT

AARON.ROGERS1@VA.GOV

See CONTINUATION Page 578-3620162-6121-855100-2543 010050190 X X X

AARON ROGERS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

1. GOVERNMENT: AARON ROGERS

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

1. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

2. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

1. INVOICES:

3. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

3. Payments shall be made in arrears upon receipt of a properly prepared invoice

3. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

3. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

3. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

1. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

4. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

4. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

4. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

4. For assistance setting up e-Invoice, the below information is provided:

4. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

1. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

1. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR THURSDAY JUNE 30TH, 2022 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET POC JESSE LARA AT THE ENGINEERING BUILDING #2. ALL INTERESTED PARTIES MUST RSVP to aaron.rogers1@va.gov, NO LATER THAN JUNE 29TH AT 04:00 PM LOCAL TIME.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

1. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer aaron.rogers1@va.gov no later than TUESDAY JULY 05TH, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 1 business days to all parties

1. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

1. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

1. All VA property is considered Federal property and all Federal laws are applicable.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

1. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. All contractor personnel are required to adhere to all VA rules and regulations.

1. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

1. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

1. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

1. SECURITY & PRIVACY CONTROL:

Flash Badge:

Applies to common access to VA physical facilities only for a period of less than a 365-day period.

All contractor employees are subject to the same level of investigation as VA employees. The level of access needed to perform in accordance with the statement of work is: One ID compliant with PIV Guidelines. This requirement is applicable to all subcontractor personnel requiring the same access.

a. As part of this contract, each contractor shall be required to obtain government issued PIV badge and is subject to background investigation. The procedure to follow is:

· Contractors shall complete a “Request for a PIV card” form. Form can be obtained from the COR upon contract award.

· Contractors must get their fingerprints taken by Human Resources located in Building 17 on Hines campus. Must make an appointment ahead of time. It takes between 5-7 days at least for fingerprints clear. This action must be coordinated with the COR.

· The contractor can then be sponsored upon verification the fingerprints have been cleared.

· Once contractor has been sponsored they can call PIV (708) 202-5170 to make arrangements for issuance of a PIV for badge.

b. All Contractors entering campus buildings must go through the daily COVID-19 symptom screening check and wear masks at all times.

Flash Badges allow access to common VA physical facilities. Flash Badges do not allow access to VA information systems or restricted areas. Flash Badges may be issued to contractors who have a verified need to access common areas only. Flash Badges are issued following, at a minimum, the completion of an identity verification using one Form I-9 approved identity document with a photo. Flash Badges are valid for a period not to exceed one (1) year from the issuance date. Flash Badge must be visible at all times while on site.

If Contractor needs to work in sensitive/restricted areas (e.g. computer room/communications closets) appropriate VA staff must escort contractors while onsite.

1. SPECIAL NOTE: COVID-19 STATEMENT

A. Due to the current pandemic, contractors must be able to meet the screening policy in effect at the EDWARD HINES JR VA HOSPITAL. Contractor Personnel who screen positive, will not be allowed to enter any building on campus. Contractor Personnel must be able to answer “NO” to all of the following questions:

Contractors are required to wear an approved face mask over their nose and mouth when working on campus within 6 feet of another individual when outside, and at all times when inside a building.

12. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

B.2 PRICE/COST SCHEDULE

Maintenance, inspection, and testing of Automatic Transfer Switches per Statement of Work.

Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection and testing of Paralleling Switchgear Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection, and testing of Automatic Transfer Switches per Statement of Work.

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection and testing of Paralleling Switchgear Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection, and testing of Automatic Transfer Switches per Statement of Work.

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection and testing of Paralleling Switchgear Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection, and testing of Automatic Transfer Switches per Statement of Work.

Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection and testing of Paralleling Switchgear Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection, and testing of Automatic Transfer Switches per Statement of Work.

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Maintenance, inspection and testing of Paralleling Switchgear Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

B.3 STATEMENT OF WORK/PWS

AUTOMATIC TRANSFER SWITCH & PARALLELING SWITCHGEAR

MAINTENANCE SERVICE

The Contractor shall provide all labor, supervision, materials, tools, and equipment necessary to provide the inspection, maintenance, and testing services for (64) Automatic Transfer Switches and (2) paralleling gear located throughout the Edward Hines Veteran Affairs (VA) Hospital campus, Hines, IL. per the statement of work.

1.0 GENERAL OVERVIEW

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, and testing of the Automatic Transfer Switches (ATS) and Paralleling Switchgear at the Edward Hines VA Hospital, Hines, IL. These work items are referenced hereafter as “Maintenance and Testing” in this document, in accordance with the National Fire Protection Association (NFPA) 110-20 (Reference Attachment A) and Veterans Health Administration (VHA) Directive 1028 (Reference Attachment B).

B. This SOW describes the requirements for the Qualified Professional Electrical Contractor – known hereafter as “Contractor” in this document. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in National Fire Protection Association (NFPA) 110-20 (Reference Attachment A) and Veterans Health Administration (VHA) Directive 1028 (Reference Attachment B).

C. This SOW describes the requirements to establish maintenance and testing documentation.

2.0 EQUIPMENT

A. Equipment to be covered under this contract is listed on Attachment C.

3.0 GENERAL TASKS

A. Work items, definitions, and references shall comply with the latest edition of the American National Standards Institute (ANSI)/National Electrical Testing Association (NETA) – Maintenance Testing Specifications, MTS-2015.

B. Contractor shall provide yearly service to find and identify any deficiencies requiring repairs.

C. Contractors shall immediately report deficiencies that they deem critical or catastrophic to the Contracting Officer Representative (COR), and Chief or Facilities Management Service (Chief Engineer) for immediate action.

D. Defective/worn equipment or repairs required to bring equipment into proper working condition shall be noted on the daily report and brought to the COR or VA Facilities Management Supervisor’s attention immediately upon discovery.

E. During maintenance inspections, the Contractor shall be always escorted by Hines staff from electric shop during visit.

F. Contractor shall perform service in accordance with industry or Specific manufacturer service recommendations. Contractor shall maintain the performance of the Devices and system within the specified manufacturer’s requirements

G. Maintenance, inspection, and testing shall be performed per the following:

1. ANSI/NETA MTS-2015 Maintenance, inspection, testing, and calibration requirements for all equipment as identified at the following link: http://www.netaworld.org/standards/ansi-neta-mts

2. ANSI/NETA MTS-2015 Reference Tables and Appendix A (Definitions) for all required maintenance, inspection, and testing requirements.

3. National Fire Protection Association (NFPA) 110-20 (Reference Attachment A)

4. Veterans’ Health Administration (VHA) Directive 1028 (Reference Attachment B).

H. Outages for inspections shall be confirmed & scheduled a minimum of 4 (four) weeks in advance. Contractor is responsible for submitting outage requests to the COR. Services shall be coordinated with COR to take place quarterly (approximately ¼ of the ATS will be tested quarterly) of each contract year. Contractor shall coordinate with the COR on activities/events, dates, times, buildings, impacts, and seasonal considerations, when drafting schedule.

I. After completing maintenance, testing, and inspection of each device, the contractor shall place an adhesive inspection label on each device containing their company name, test results and date of the services performed. The label shall be in a format approved by the COR before using.

4.0 SPECIFIC TASKS

1. Annual Automatic Transfer Switch Inspection: Contractor shall perform all tasks while ATS devices are Energized. Contractor shall perform the following tasks at a minimum:

A. Visual inspection of the contactor and controller assembly, Place the inhibit switch to "Off" B. Disconnect the controller from the power source and torque controller connectors C. Inspect for any sign of moisture, wetness, or dripping D. Inspect all insulating parts for cracks or discoloration due to excessive corrosion E. Check all cable and control wire connections to the transfer switches control and sensing panel and other system components and tighten if necessary F. Inspect all main arcing contacts for excessive corrosion G. Visual inspection and adjustment of voltage sensors H. Visual inspection of the mechanical linkage and the T/S Solenoid Assembly I. Vacuum and clean accumulated dust inside and outside cabinet and on system. Remove any grime with approved Solvent J. Lubricate the mechanical linkage where applicable K. Visual inspection of relays and contacts for signs of heat damage, and/or pitting L. Record the voltage and frequency at the ATS M. Perform a milli volt drop test at the normal and emergency contacts N. Visual Inspection - Passed O. Test engine start contacts by starting the emergency power source to simulate a normal source failure - if approved by client P. ATS Transfer - Successful Q. Check all accessories for correct operation R. Return system to Auto, Return inhibit switch to the "ON" position

Note:

Item B:

· May not be possible due to the design of the ATS connections Items M:

· This will require permission to run the emergency power source Item O:

· This will require permission to run the emergency power source Item P:

· This will require a transfer from the utility to emergency and then re-transfer from emergency to utility.

2. Annual Parallel Switch Gear Inspection: Contractor shall complete yearly Inspections of the parallel Switch Gear yearly during off Hours, while device is deenergized.

Contractor shall perform the following tasks at a minimum:

5.0 SERVICE MANUALS/TOOLS/EQUIPMENT

The VA shall not provide tools, equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its Field Service Engineer (FSE's) all operational and technical documentation (such as: operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the co upon request.

6.0 CONTRACT DELIVERABLES/DOCUMENTATION

A. Report provided by Contractor after each inspection shall cover:

1. ATS Inspection: Performed annually

2. Parallel gear Inspection: Performed annually

B. These reports will include:

1. Contractor shall identify any deficiencies discovered during inspection

2. Contractor shall provide quantifiable data results prior to and after fix action

3. Contractor shall provide repair recommendations

4. Contractor shall provide list of required repair(s)

5. Contractor shall provide a cost estimate that includes the cost for service and parts to repair and retest of all recommendations within 72 hours at the request of the COR

C. A written Engineering Service Report (ESR) shall be provided to the COR noting the work performed and shall be provided to the VA within 7 days of completion of service. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. A written report is required upon completion of all work performed under this agreement. Failure to provide written reports could result in delay of payments.

1. Company’s name, addresses, telephone numbers.

2. Name and signature of contractors who performed the maintenance and testing.

3. VA Work Contract Number, name of VA Contracting Officer. Date and Time of Work

4. Copies of Contractor’s Valid Licenses, Professional and Training Certificates

5. Descriptions and Model Numbers of specialized tool and equipment used, such as torque wrench or infrared scanning camera.

6. Location (to include building and room number), Type, Name and Name Plate Information of Electrical Equipment maintained and tested.

7. Descriptions of work items Test Data

8. Reference Materials such as equipment manufacturer’s specifications

9. Remarks on conditions of electrical equipment, including a listing of all deficiencies, if any.

10. Recommended corrective actions if any

Submit two (2) hard copies of the final report and one electronic version in a mutually agreed format.

7.0 HOURS OF OPERATION

Work hours are from 7:30 am until 4:00 pm, Monday through Friday excluding federal holidays. Contractor shall be required to perform most inspections and maintenance work on off hours due to the critical nature of power being switched with A/T switches. Contractor shall schedule with the Electric Shop four weeks prior to the time work is to be accomplished, to all time to schedule shutdowns. The contractor shall adhere to the following:

· Vendor will be required to perform yearly ATS energized inspections during normal business hours.

· In cases where patient care will be impacted or where power will be transferred, the contractor will be required to complete maintenance during off hours or on weekends.

Federal Holidays Observed by the VAH:

8.0 CONTRACTOR QUALIFICATIONS

A. Any Contractor technician(s) who perform service under this contract shall have at least three (3) years of experience as an Electrical Technician. Contractor shall have properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e., the construction, repair, and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s core business operation. Contracting Officer will verify this via responsibility checks.

B. Contractor shall be licensed to operate in the State of Illinois and have personnel that are certified by NETA as NETA Certified Technicians (or an equivalent certification) and have completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. There shall be at least one OSHA certified person present at the job sites at all times.

C. Contractor shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA (National Fire Protection Agency) 70E – Standard for Electrical Safety in the Workplace. Each of the contractor’s on-site crew leaders shall hold a current certification, Level III or higher, in electrical testing. This certification shall be in accordance with ANSI/NETA ETT-2000, Standard for Certification of Electrical Testing Personnel. Field service personnel of the manufacturer of the equipment being evaluated shall be certified by the manufacturer to perform these electrical tests and inspections.

D. Contractor shall provide copies of certification and training certificates/licenses for all employees who will be performing the tasks listed within this SOW. Training certifications or equivalent shall be submitted to the VA Contracting Officer 15 days after contract award.

E. Contractor shall submit a sample page(s) showing the format of the report they will be using for the final report and the data they will be including.

F. Contractor shall have a verifiable track record of working in the maintenance, inspection, and testing of Automatic transfer switches, Paralleling Switchgears, wiring, transformers and other electrical appurtenances and their components in healthcare, industrial, educational, and/or commercial facilities for a minimum of three (3) years. Contractor must have verifiable experience with Eaton circuit breakers per the attached Inventory List.

G. Contractor shall have ready access to the latest versions of the following references:

1. NFPA 70, National Electrical Code

2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

3. NFPA 70E, Standard for Electrical Safety for the Workplace

4. NFPA 99, Health Care Facilities Code

5. NFPA 110, Standard for Emergency and Standby Power System

6. OSHA Standard 29 CFR 1910, Subparts I, J, K &

7. International Electrical Testing Association, Inc. (ANSI/NETA MTS- 2015) Standard for Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems

8. Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested – These documents may be obtained from the VHA Medical Center. If not available, they shall be obtained from the equipment manufacturers

H. When performing work under the provisions of this contract, the Contractor’s employees shall strictly observe the requirements of all applicable Department of Veterans Affairs, U.S. Department of Labor Occupational Safety and Health Administration, U.S. and Illinois Environmental Protection Agencies, and VA Medical Center rules, regulations, and policies. Including but not limited to, rules and regulations pertaining to fire safety, infection control risk assessment (ICRA), lock, and tag out procedures, and confined space entry within in the VA Medical Center.

9.0 REPAIRS

A. Any item found to be out of tolerance, or in any other way defective as a result of the required testing, shall be reported to the COR. Critical and emergency services/repairs recommendations will be reported immediately to the Hines Team and proposals shall be submitted to Hines within two (2) working days. Non-emergency services/repair recommendations and proposals shall be submitted to Hines within five (5) working days.

B. Repairs/replacements are not covered under this contract. Separate Purchase Orders will be issued and/or solicited for repair and replacement work to be completed.

C. After appropriate corrective action is completed, the item shall be re-tested.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV2021) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

52.232-40

52.237-2

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

NOV 2021

APR 1984

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: NFPA 110-19(STANDARD FOR EMERGENCY POWER), 1028_Directive and all Federal, State and Local regulations.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: NFPA 110-19(STANDARD FOR EMERGENCY POWER), 1028_Directive

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[x] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[x] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.7 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

[] (12) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2021) of 52.219–9.

[] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (19) 52.219–14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) (15 U.S.C. 657f).

[X] (22) (i) 52.219–28, Post-Award Small Business Program Rerepresentation (SEP 2021) (15 U.