36C25222Q0152_1.docx

Contractor shall provide all labor, travel, expenses, parts, material, tools, equipment, supervision, and expertise necessary to provide full-service Maintenance and Emergency Repairs of the Steris SPS and OR equipment outlined in the attached Equipment list (Appendix A). Equipment is located at the Jesse Brown VA Medical Center in Chicago, IL. The contract is for a base year plus four option years of coverage. The base period of performance shall be from Award Date through February 28, 2023.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

695-22-2-133-0328 36C25222Q0152 -202 Meyer,Eileen 2-0 3-2022

10:00 AM

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X 811219 $22 Million N/A X 36C252 Jesse Brown VA Medical Center Department of Veterans Affairs 820 S. Damen Avenue Chicago, IL 60612-4223 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Contractor shall provide all labor, travel, expenses, parts, material, tools, equipment, supervision, and expertise necessary to provide full-service Maintenance and Emergency Repairs of the Steris SPS and OR equipment outlined in the attached Equipment list (Appendix A) at the Jesse Brown VA Medical Center in Chicago, IL.

See CONTINUATION Page X X X Susan Pasholk Contracting Officer

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: EILEEN MEYER, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted MONTHLY in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR WEDNESDAY JANUARY 26, 2022 AT 9:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR VICTORIA LANCEY (773-973-7314 OR victoria.lancey@va.gov) IN BIOMED. If you plan to attend the site visit, please contact Victoria no later than January 25, 2022 stating your attendance.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer eileen.meyer@va.gov no later than MONDAY JANUARY 31, 2022, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

FACILITY CHECK IN/CHECK OUT REQUIREMENTS:

A. Contractor shall check in with the COR or his/her designee, prior to beginning any work. Due to the nature of working at a Government facility, the contractor's staff shall be required to sign in and out each day with Biomedical Engineering. This sign-in is MANDATORY.

Contact: Victoria Lancey Location: Building: Damen, Room 7424 Telephone Number: 773-937-7314

B. Contractor FSE shall always wear visible identification while on the premises of the Jesse Brown VA Medical Center and follow all local visitor badging policies.

C. Outside of normal business hours, Contractor shall check in at the Police Desk to obtain a Contractor badge before entering the work site.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD (S/N 3623317001)

QUANTITY: 1

Contract Period: Base POP Begin: Award Date POP End: 02-28-2023

25-NON-MOTORIZED WITH FEED-OUT - LARGE (S/N 3627716007 and S/N 3627716004)

QUANTITY: 2

Contract Period: Base

34-MOTORIZED WITH FEED-IN - LARGE (S/N 3627716005 and S/N 3627716002)

Contract Period: Base

AMSCO 7053L 200-208V 3PH 60 HZ STEAM (S/N 3631216025 and S/N 3628516027)

Contract Period: Base

BASIC MOTORIZED CONVEYOR (11-L) (S/N 3627716003 and S/N 3627716006)

Contract Period: Base

CAVIWAVE PRO ULTRASNC CLNER 17 GAL 208V/3PH/132HZ (S/N 0613ST0100177)

Contract Period: Base

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408 and S/N 32821407)

Contract Period: Base

HEIGHT ADJUSTABLE TRIPLE SINK 120IN STAINLESS (S/N 102915202 and S/N 102915203)

Contract Period: Base

IW PCF SI 208-220VAC 3PH 60HZ (S/N 3199942629 and S/N 10189855510)

Contract Period: Base

V-PRO MAX 2 STERILIZER 208-230V, 60HZ, REC SD EN (S/N 31112012)

Contract Period: Base

WAR CAB STD SOLID SINGLE 24 IN 120V (S/N 425219014)

Contract Period: Base

54"TRANSFERCAR CS PAINTED (S/N 31401648, S/N 33281403, S/N 33311401, S/N 33311403, S/N 32061809, S/N 32061810, S/N 31701837, S/N 31811833)

QUANTITY: 8

Contract Period: Base

54IN LOADING CAR EVOLUTION (S/N 31681622, S/N 33141431, S/N 33281412, S/N 33281413, S/N 33111822, S/N 31501813, S/N 32701815, S/N 32211836)

Contract Period: Base

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408)

Contract Period: Base

EVOLUTION SFPP 54IN STM SD HNG LH REC 208/240V 200R (S/N 32821407)

Contract Period: Base

24 IN. DIGITAL WARM CABINET (S/N 412307028, S/N 412307029, S/N 412307030, S/N 412307031, S/N 412307032, S/N 412307033, S/N 412307035, S/N 415907095)

Contract Period: Base

MLINK (S/N ML3609501)

Contract Period: Base

POP End: 02-28-2023 BASE YR TOTAL CONTRACT: $___________

1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD (S/N 3623317001)

Contract Period: Option 1 POP Begin: 03-01-2023 POP End: 02-29-2024

25-NON-MOTORIZED WITH FEED-OUT - LARGE (S/N 3627716007 and S/N 3627716004)

Contract Period: Option 1

34-MOTORIZED WITH FEED-IN - LARGE (S/N 3627716005 and S/N 3627716002)

Contract Period: Option 1

AMSCO 7053L 200-208V 3PH 60 HZ STEAM (S/N 3631216025 and S/N 3628516027)

Contract Period: Option 1

BASIC MOTORIZED CONVEYOR (11-L) (S/N 3627716003 and S/N 3627716006)

Contract Period: Option 1

CAVIWAVE PRO ULTRASNC CLNER 17 GAL 208V/3PH/132HZ (S/N 0613ST0100177)

Contract Period: Option 1

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408 and S/N 32821407)

Contract Period: Option 1

HEIGHT ADJUSTABLE TRIPLE SINK 120IN STAINLESS (S/N 102915202 and S/N 102915203)

Contract Period: Option 1

IW PCF SI 208-220VAC 3PH 60HZ (S/N 3199942629 and S/N 10189855510)

Contract Period: Option 1

V-PRO MAX 2 STERILIZER 208-230V, 60HZ, REC SD EN (S/N 31112012)

Contract Period: Option 1

WAR CAB STD SOLID SINGLE 24 IN 120V (S/N 425219014)

Contract Period: Option 1

54"TRANSFERCAR CS PAINTED (S/N 31401648, S/N 33281403, S/N 33311401, S/N 33311403, S/N 32061809, S/N 32061810, S/N 31701837, S/N 31811833)

Contract Period: Option 1

54IN LOADING CAR EVOLUTION (S/N 31681622, S/N 33141431, S/N 33281412, S/N 33281413, S/N 33111822, S/N 31501813, S/N 32701815, S/N 32211836)

Contract Period: Option 1

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408)

Contract Period: Option 1

EVOLUTION SFPP 54IN STM SD HNG LH REC 208/240V 200R (S/N 32821407)

Contract Period: Option 1

24 IN. DIGITAL WARM CABINET (S/N 412307028, S/N 412307029, S/N 412307030, S/N 412307031, S/N 412307032, S/N 412307033, S/N 412307035, S/N 415907095)

Contract Period: Option 1

MLINK (S/N ML3609501)

Contract Period: Option 1

POP End: 02-29-2024 OY1 TOTAL CONTRACT: $______________

1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD (S/N 3623317001)

Contract Period: Option 2 POP Begin: 03-01-2024 POP End: 02-28-2025

25-NON-MOTORIZED WITH FEED-OUT - LARGE (S/N 3627716007 and S/N 3627716004)

Contract Period: Option 2

34-MOTORIZED WITH FEED-IN - LARGE (S/N 3627716005 and S/N 3627716002)

Contract Period: Option 2

AMSCO 7053L 200-208V 3PH 60 HZ STEAM (S/N 3631216025 and S/N 3628516027)

Contract Period: Option 2

BASIC MOTORIZED CONVEYOR (11-L) (S/N 3627716003 and S/N 3627716006)

Contract Period: Option 2

CAVIWAVE PRO ULTRASNC CLNER 17 GAL 208V/3PH/132HZ (S/N 0613ST0100177)

Contract Period: Option 2

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408 and S/N 32821407)

Contract Period: Option 2

HEIGHT ADJUSTABLE TRIPLE SINK 120IN STAINLESS (S/N 102915202 and S/N 102915203)

Contract Period: Option 2

IW PCF SI 208-220VAC 3PH 60HZ (S/N 3199942629 and S/N 10189855510)

Contract Period: Option 2

V-PRO MAX 2 STERILIZER 208-230V, 60HZ, REC SD EN (S/N 31112012)

Contract Period: Option 2

WAR CAB STD SOLID SINGLE 24 IN 120V (S/N 425219014)

Contract Period: Option 2

54"TRANSFERCAR CS PAINTED (S/N 31401648, S/N 33281403, S/N 33311401, S/N 33311403, S/N 32061809, S/N 32061810, S/N 31701837, S/N 31811833)

Contract Period: Option 2

54IN LOADING CAR EVOLUTION (S/N 31681622, S/N 33141431, S/N 33281412, S/N 33281413, S/N 33111822, S/N 31501813, S/N 32701815, S/N 32211836)

Contract Period: Option 2

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408)

Contract Period: Option 2

EVOLUTION SFPP 54IN STM SD HNG LH REC 208/240V 200R (S/N 32821407)

Contract Period: Option 2

24 IN. DIGITAL WARM CABINET (S/N 412307028, S/N 412307029, S/N 412307030, S/N 412307031, S/N 412307032, S/N 412307033, S/N 412307035, S/N 415907095)

Contract Period: Option 2

MLINK (S/N ML3609501)

Contract Period: Option 2

POP End: 02-28-2025 OY2 TOTAL CONTRACT: $_____________

1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD (S/N 3623317001)

Contract Period: Option 3 POP Begin: 03-01-2025 POP End: 02-28-2026

25-NON-MOTORIZED WITH FEED-OUT - LARGE (S/N 3627716007 and S/N 3627716004)

Contract Period: Option 3

34-MOTORIZED WITH FEED-IN - LARGE (S/N 3627716005 and S/N 3627716002)

Contract Period: Option 3

AMSCO 7053L 200-208V 3PH 60 HZ STEAM (S/N 3631216025 and S/N 3628516027)

Contract Period: Option 3

BASIC MOTORIZED CONVEYOR (11-L) (S/N 3627716003 and S/N 3627716006)

Contract Period: Option 3

CAVIWAVE PRO ULTRASNC CLNER 17 GAL 208V/3PH/132HZ (S/N 0613ST0100177)

Contract Period: Option 3

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408 and S/N 32821407)

Contract Period: Option 3

HEIGHT ADJUSTABLE TRIPLE SINK 120IN STAINLESS (S/N 102915202 and S/N 102915203)

Contract Period: Option 3

IW PCF SI 208-220VAC 3PH 60HZ (S/N 3199942629 and S/N 10189855510)

Contract Period: Option 3

V-PRO MAX 2 STERILIZER 208-230V, 60HZ, REC SD EN (S/N 31112012)

Contract Period: Option 3

WAR CAB STD SOLID SINGLE 24 IN 120V (S/N 425219014)

Contract Period: Option 3

54"TRANSFERCAR CS PAINTED (S/N 31401648, S/N 33281403, S/N 33311401, S/N 33311403, S/N 32061809, S/N 32061810, S/N 31701837, S/N 31811833)

Contract Period: Option 3

54IN LOADING CAR EVOLUTION (S/N 31681622, S/N 33141431, S/N 33281412, S/N 33281413, S/N 33111822, S/N 31501813, S/N 32701815, S/N 32211836)

Contract Period: Option 3

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408)

Contract Period: Option 3

EVOLUTION SFPP 54IN STM SD HNG LH REC 208/240V 200R (S/N 32821407)

Contract Period: Option 3

24 IN. DIGITAL WARM CABINET (S/N 412307028, S/N 412307029, S/N 412307030, S/N 412307031, S/N 412307032, S/N 412307033, S/N 412307035, S/N 415907095)

Contract Period: Option 3

MLINK (S/N ML3609501)

Contract Period: Option 3

POP End: 02-28-2026 OY3 TOTAL CONTRACT: $______________

1327 CART & UTENSIL W/DISINF,460-480V,60HZ,ST,DPD (S/N 3623317001)

Contract Period: Option 4 POP Begin: 03-01-2026 POP End: 02-28-2027

25-NON-MOTORIZED WITH FEED-OUT - LARGE (S/N 3627716007 and S/N 3627716004)

Contract Period: Option 4

34-MOTORIZED WITH FEED-IN - LARGE (S/N 3627716005 and S/N 3627716002)

Contract Period: Option 4

AMSCO 7053L 200-208V 3PH 60 HZ STEAM (S/N 3631216025 and S/N 3628516027)

Contract Period: Option 4

BASIC MOTORIZED CONVEYOR (11-L) (S/N 3627716003 and S/N 3627716006)

Contract Period: Option 4

CAVIWAVE PRO ULTRASNC CLNER 17 GAL 208V/3PH/132HZ (S/N 0613ST0100177)

Contract Period: Option 4

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408 and S/N 32821407)

Contract Period: Option 4

HEIGHT ADJUSTABLE TRIPLE SINK 120IN STAINLESS (S/N 102915202 and S/N 102915203)

Contract Period: Option 4

IW PCF SI 208-220VAC 3PH 60HZ (S/N 3199942629 and S/N 10189855510)

Contract Period: Option 4

V-PRO MAX 2 STERILIZER 208-230V, 60HZ, REC SD EN (S/N 31112012)

Contract Period: Option 4

WAR CAB STD SOLID SINGLE 24 IN 120V (S/N 425219014)

Contract Period: Option 4

54"TRANSFERCAR CS PAINTED (S/N 31401648, S/N 33281403, S/N 33311401, S/N 33311403, S/N 32061809, S/N 32061810, S/N 31701837, S/N 31811833)

Contract Period: Option 4

54IN LOADING CAR EVOLUTION (S/N 31681622, S/N 33141431, S/N 33281412, S/N 33281413, S/N 33111822, S/N 31501813, S/N 32701815, S/N 32211836)

Contract Period: Option 4

EVOLUTION SFPP 54 IN STM SD HNG LH REC 480V 200R (S/N 32821408)

Contract Period: Option 4

EVOLUTION SFPP 54IN STM SD HNG LH REC 208/240V 200R (S/N 32821407)

Contract Period: Option 4

24 IN. DIGITAL WARM CABINET (S/N 412307028, S/N 412307029, S/N 412307030, S/N 412307031, S/N 412307032, S/N 412307033, S/N 412307035, S/N 415907095)

Contract Period: Option 4

MLINK (S/N ML3609501)

Contract Period: Option 4

POP End: 02-28-2027 OY4 TOTAL CONTRACT: $______________

B.3 STATEMENT OF WORK

Sterile Processing Service (SPS) and Operating Room (OR) Equipment Maintenance

1. GENERAL:

Contractor shall provide all labor, travel, expenses, parts, material, tools, equipment, supervision, and expertise necessary to provide full-service Maintenance and Emergency Repairs of the Steris SPS and OR equipment outlined in the attached Equipment list (Appendix A). Equipment is located at the Jesse Brown VA Medical Center in Chicago, IL. The contract is for a base year plus four option years of coverage. The base period of performance shall be from Award Date through February 28, 2023.

2. CONFORMANCE STANDARDS:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of applicable industry standards, including but not limited to the National Electric Code (NEC), National Fire Protection Association (NFPA-99), Underwriters Laboratories (UL), Occupational Safety and Health Administration (OSHA), Veterans Affairs (VA), Center for Devices and Radiological Health (CDRH), Federal, State, and local codes. Equipment defined herein shall be maintained in accordance with the manufacturer's standards/specifications. Preventative Maintenance (PM) inspection/repair procedures shall be in accordance with the manufacturer's specifications and schedule for PM's.

3. OPERATIONAL UPTIME REQUIREMENTS:

The equipment shall be operable and available for use 95% of the normal operating hours of the equipment as detailed in Paragraph 4, HOURS OF COVERAGE. Downtime shall be computed from notification of problem during normal work hours. Scheduled maintenance shall be excluded from downtime. Normal work hours are listed below Monday through Friday, excluding national holidays. Operational Uptime shall be computed during a month-long time period. Repeated failure to meet this requirement can subject the contractor to DEFAULT action.

4. HOURS OF COVERAGE:

A. Normal hours of coverage are Monday through Friday from 7:00 am to 4:00 pm, local time, except National Holidays as listed below.

NOTE: Holidays that fall on Saturday are observed on the preceding Friday. Holidays that fall on Sunday are observed on the following Monday. In addition to the days designated as national holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President of the United States to be a National holiday

B. All service and repairs shall be performed during normal hours of coverage unless requested and approved by the Contracting Officer’s Representative (COR) or his/her designee.

C. If services are required after hours, the contractor shall be required to provide a written request, prior to any services being performed, for approval by the COR and/or designee. If such work falls on a National Holiday (Christmas, New Year’s Day, Memorial Day, Independence Day, Labor Day or Thanksgiving), service will be paid separate from this contract. An obligation number shall be obtained prior to commencement of service. Billing shall include service time and exclude all parts, as they are included in the terms of the contract. Service performed outside of the normal hours of operation at the request of the Field Service Engineer (FSE) shall be considered service during normal hours of coverage.

NOTE: All hardware and software updates and upgrade installations shall be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR). Government shall provide software/hardware upgrade/update.

D. Contractor shall provide unlimited technical support via phone during twenty-four (24) hours per day, seven (7) days per week.

5. CORRECTIVE MAINTENANCE (Emergency Repair Service):

1. Contractor shall maintain the equipment in accordance with the Conformance Standards Section OR the manufacturer's specifications.

1. Contractor shall provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations following manufacturer’s guidelines. All required parts shall be furnished.

1. The COR or his/her designee has the authority to approve and request a service call from the Contractor.

1. Response Time: Contractor's FSE shall respond with a phone call to the COR or his/her designee within two (2) hours after receipt of telephoned notification 24 (twenty-four) hours per day. If the problem cannot be corrected by phone, the FSE shall commence work (on-site physical response) within [8 (eight) hours (Next business day)] after receipt of this second notification and will proceed progressively to completion without undue delay. Each individual piece of equipment shall have an operational uptime for 97% of the time during each quarter of the contracted performance period. Uptime is defined as the state when the equipment is working and/or available for use. Downtime is defined as the state when the system is not operable. The period of downtime shall be from notification of the manufacturer’s service call center until the system is returned/presented to the VA properly functioning and ready for use. Scheduled routine preventative maintenance shall not be considered downtime.

1. Contractor shall provide documentation that service was performed, per manufacturer’s guidelines. See the Documentation/Reports section 9 for specific requirements.

6. SCHEDULED MAINTENANCE:

A. Contractor shall perform PM’s on a semi-annual basis, at minimum, but more often if it is required to keep the equipment operating to original manufacturer specifications. Preventive maintenance shall be scheduled with the COR at a mutually agreeable time during contract coverage hours.

B. Contractor shall perform PM service to ensure that equipment listed in Appendix A – Equipment List performs in accordance with the Conformance Standards and the manufacturer's specifications. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. The Contractor shall provide written description of Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include the following:

C. PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR.

D. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

E. The contractor shall be responsible for providing all necessary chemicals and equipment for this process. Any water hoses available in the area may be used by the contractor. The contractor shall adhere to all personal protective equipment (PPE). The contractor shall be responsible for maintaining the area’s environment, which shall include, but is not limited to, cleaning supplies and materials needed to erect and disassemble barriers. Barriers shall be utilized to maintain separation of clean and dirty environments. Barriers shall be of a clean, non-porous material.

F. Contractor shall provide documentation that cleaning of equipment and work area was performed, per manufacturer’s guidelines. See the Documentation/Reports section 9 for specific requirements.

G. The Contractor shall remove from the facility all excess materials, trash, debris, and barriers generated as a result of their services.

7. PARTS:

The Contractor shall furnish and replace parts to meet uptime requirements. The Contractor has ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts. The Contractor shall use new parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Rebuilt parts, used parts or those removed from another piece of equipment shall not be installed without specific approval by the COR. Should the VA choose to provide their own parts that meet specifications, Contractor shall install these parts as part of this contract.

8. SERVICE MANUALS/TOOLS/EQUIPMENT:

The VA shall not provide tools, test equipment, service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation (such as; operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the CO upon request.

9. DOCUMENTATION/REPORTS:

· Contractor shall provide documentation, which shall include detailed descriptions of scheduled and emergency service performed. The Engineer Service Report (ESR) shall be provided to the COR via email after the completion of each service visit.

· Each ESR shall, at a minimum, legibly document the following data in complete detail:

The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance (i.e., emergency repairs) procedures performed. Such documentation shall meet the guidelines as set forth in the conformance standards section. The ESR shall consist of a separate PM report for the item(s) covered under the “scheduled Maintenance" section above. Grouping different equipment from different contracts on "one" ESR is prohibited. In addition, each ESR shall, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor and contract number.

B. Name of FSE who performed services.

C. Contractor service ESR number/log number.

D. Date, time (starting and ending), equipment downtime and hours on-site for service call.

E. VA purchase order number(s) covering the call if outside normal working hours.

F. Description of problem reported by COR/user (if applicable).

G. Electrical Safety check performed.

H. Identification of equipment to be serviced:

Invoice number, manufacturer's name, device name, model number, serial number, and any other manufacturer's identification numbers.

I. Itemized Description of Service Performed (including, if applicable, costs associated with after normal working hour services) including:

Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action.

J. Total Cost to be billed (If Applicable --i.e., part(s) not covered, or service rendered after normal hours of coverage).

K. Signatures:

10. ADDITIONAL CHARGES:

There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

11. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO, COR, or his/her designee (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO, COR, or his/her designee with a written estimate of the cost to make necessary repairs.

12. CONDITION OF EQUIPMENT:

The Contractor accepts responsibility for the equipment described in Paragraph 1 in "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2021) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER (JUN 2020)

RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON (MAY 2011)

POSTCONSUMER FIBER CONTENT PAPER

52.204-13

SYSTEM FOR AWARD MANAGEMENT

(OCT 2018)

MAINTENANCE

CODE MAINTENANCE

52.228-5

52.232-40

INSURANCE – WORK ON GOVERNMENT

INSTALLATION

PROVIDING ACCELERATED PAYMENTS

(JAN 1997)

(NOV 2021)

(End of clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days. The ‘specified’ rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

X 852.203-70, Commercial Advertising.

852.209-70, Organizational Conflicts of Interest.

X 852.211-70, Equipment Operation and Maintenance Manuals.

X 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

X 852.215-71, Evaluation Factor Commitments.

X 852.232-72, Electronic Submission of Payment Requests.

X 852.233-70, Protest Content/Alternative Dispute Resolution.

X 852.233-71, Alternate Protest Procedure.

X 852.270-1, Representatives of Contracting Officers.

X 852.273-70, Late Offers.

852.273-74, Award without Exchanges.