36C25221Q0473.docx

36C25221Q0473

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

578-21-3-6121-0010 36C25221Q0473 04-26-2021

GREENFIELD,NAQIKAH

224-610-3283 05-05-2021

10:00AM

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street Suite 101 Milwaukee WI 53214-1476 X X 811219 $22 Million N/A X Department of Veterans Affairs Edward Hines, Jr. VA Hospital 5000 S 5th Avenue Hines IL 60141 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714 877-353-9791 512-460-5540 See CONTINUATION Page

CONTRACTOR SHALL PROVIDE ALL LABOR, TOOLS, MATERIALS, PARTS,

AND SPECIAL EQUIPMENT NECESSASRY TO PERFORM ALL REQUIRED

TESTING/INSPECTION, MAINTENANCE, REPAIRS AND EMERGENCY

SERVICES ON THE MEDICAL GAS SYSTEM AND EQUIPMENT.

SERVICE CONTRACT LABOR STANDARDS APPLY - DEPARTMENT OF LABOR

(DOL) WAGE DETERMINATION (WD) 15-5017 (REVISION 16), DATED

12/21/2020.

100% SMALL BUSINESS SET ASIDE.

See CONTINUATION Page 578-3610162-6121-850300-2543 010050190 X X

ASHLEY JOHNSON

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: ASHLEY JOHNSON, CONTRACTING OFFICER

NAQIKAH GREENFIELD, CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

SUITE 101

MILWAUKEE, WI 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears upon inspection and acceptance in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a hybrid contract – a combination of firm-fixed price and indefinite-delivery indefinite-quantity to a responsible Small Business that can meet the full requirements of this RFQ and whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered – where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

Offerors shall refer to Section E.1. 52.212-1 Instructions to Offerors – Commercial Items (OCT 2018) and Section E.2. General Instructions to Offerors, for a description of the factors in addition to the price that the Government will evaluate to decide whom to award a contract. Offerors must furnish the information listed therein with their quotations to be given full consideration for award.

6. TYPE OF CONTRACT/AUTHORIZED LIMITS:

The Government anticipates award of an indefinite delivery, indefinite quantity (IDIQ) fixed unit price contract for line items 0004, 0005, 1004, 1005, 2004, 2005, 3004, 3005, 4004, 4005). The aggregate guaranteed minimum obligation is two (2) hours and the non-guaranteed maximum (ceiling limit) is three-hundred (300) hours. The minimum and maximum obligations apply to the entire life of the contract. This means there are no minimum obligations for each contract year. The successful contractor shall be responsible for requirements in accordance with the terms, conditions, provision and specifications of this contract for the period specified in the schedule. All orders including those that exceed the ceiling limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process

7. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. Participation in the site visit is not required to submit a quote.

SITE VISIT IS SCHEDULED FOR WEDNESDAY, APRIL 28, 2021 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES SHALL MEET AT BUILDING 200 MAIN LOBBY:

EDWARD HINES, JR VA HOSPITAL

5000 S 5TH AVENUE

BUILDING 200

HINES, IL 60141

PLEASE RSVP TO THE CONTRACT SPECIALIST AT NAQIKAH.GREENFIELD@VA.GOV NO LATER THAN TUESDAY, APRIL 27, 2021 AT 2:00 PM LOCAL TIME.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

8. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Specialist Naqikah.Greenfield@va.gov no later than THURSDAY, APRIL 29, 2021 AT 2:00PM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties.

9. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

10. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. All VA facilities are drug free.

c. All contractor personnel are required to adhere to all VA rules and regulations.

d. Smoking is prohibited on the entire campus, both inside and outside the VA Facility.

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

f. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

11. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

B.2 STATEMENT OF WORK

MEDICAL GAS SYSTEM MAINTENANCE

1. DESCRIPTION OF TASKS

The contractor shall provide all labor, tools, materials, parts, and special equipment necessary to perform all required testing/inspection, maintenance, repairs and emergency services on the medical gas system and equipment. The contractor shall provide documentation certifying compliance with current:

· National Fire Protection Association (NFPA) -99 (Health Care Facilities Code latest edition),

· Compressed Gas Association (CGA),

· The Joint Commission Organization (TJC) - latest edition or other applicable current recommendations.

In the event such systems and equipment do not meet requirements of the previous reference documents or other applicable documents, contractor shall issue certifying documentation subject to listed recommendations (provide a summary sheet detailing discrepancies and recommendations to resolve discrepancies) to bring system and equipment into compliance with aforementioned standards. Medical gas system and equipment located in buildings 221, 200, and building 128 at the Department of Veterans Affairs (VA), Edward Hines, Jr. VA Hospital, 5000 S 5th Ave Hines, IL 60141.

2. DETAILED SCOPE OF WORK

a. Prior to any worker for the contractor performing work, the contractor shall prepare a safety plan and ensures workers understand and comply with the safety measures while working on Edward Hines Jr. VA Hospital medical gas system and equipment.

b. Medical gas testing and maintenance shall include testing 2,171 (building 128‐ approximately 305, building 200‐ approximately 1,743, building 221‐ approximately 123) medical gas outlets in the total hospital for pressure, flow, latching, de-latching leakage and proper labeling. The contractor shall test and evaluate set points to all master (3 each) area and local alarms (64 each), to included testing high and low alarm points on dry contact pressure switches located in the basement interstitial, column E - 20. The contractor shall test for leakage at zone valves (91 each). The contractor shall test; systems to be tested shall be Oxygen, Medical Air, Nitrous Oxide, Vacuum and Nitrogen. Contractor shall test and perform annual maintenance to Building 200 Room C017 Med Vacuum Pump (Busch; Qty: 4), Building 200 Med Air Compressor (Kobelco KNWAO‐A/XL; Qty: 3), Building 128 fed from Room C017 in Building 200, Building 221 Med Vacuum Pump (Busch R5; Qty 2), Medical Air Compressor (Gast 6HDK‐10‐M612; Qty: 2), Building 200 Room C017.

c. Any medical gas outlet found to be defective shall be noted in a final report (certification) with recommendations and within the final report, provide a summary sheet detailing only discrepancies, both reports shall include detail locations, and recommendations to resolve discrepancies.

d. Testing shall include total evaluation of the following:

e. All written reports shall be clear and legible and reflect how the measurements were made, where they were made (locations) and compared with specified standards for each test. The report shall indicate gas outlet were tested for gas type of expected gas and detected gas, oxygen concentration, static pressure, pressure during flow and pressure drop; vacuum inlets were tested for pressure during flow and maximum flow; report shall show date of test for each outlet tested with locations noted on written report. Some testing locations in the Surgical Suite (Operating Room) may require pressure gauges and flow meters to identify and record testing limits. Test results shall be in an easy to read format that is recognized by the Joint Commission (TJC). The contractor shall provide the Contracting Officer Representative (COR) with both a hardcopy and an electronic copy of all reports.

f. Particulate testing shall be done at selected air exchange end points and filter samples shall be bagged, tagged, and turned over to the hospital representative/COR.

g. Medical Gas zone shut-off valves shall be tested for leaks, gauge pressure, and proper labeling. All zone valve written reports shall reflect locations, area served, labeling, and specific gas for each valve tested.

h. Medical Gas Alarms shall be checked and or tested for all audible and visual signals, high alarm set points, low alarm set points, correct labeling and correct operating pressures.

i. Medical Gas Manifolds shall be tested for proper alarm, functions bank switch-over capability, and alternating sequence, correct gauge indication, gas leakage, and relief valve operation and labeling.

j. Vacuum and Medical Air shall be checked for code compliance, proper suction or pressure delivery, automatic and or manual alternation, proper voltage and amperage draw.

k. The testing results shall be issued as a code compliance work sheet prior to leaving the site with a formal report to follow. A detailed formal report shall be delivered to Edward Hines, Jr. VA Hospital within thirty (30) calendar days of completion of testing.

l. This service contractor shall perform work starting on a weekday between the hours of 7:30 AM - 3:30 PM Local Time and completing all necessary work. If contractors need to extend the work hours, a request shall be submitted and approved by the COR before starting work for that request.

Federal Holidays and National Holidays observed by the VA Hospital are:

New Years’ Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

m. Work areas limited to: Patient Care Areas, Emergency Room, Intensive Care Units, Surgical Suite (Operating Room) and other life support patient areas may require delays.

n. Contractor shall perform all necessary annual and semi-annual maintenance on two (2) Patton Model 69V-24-507CT-001 Air Dryers, to include replacing all filters as prescribed by the manufacturer.

o. Contractor shall perform all necessary annual and semi-annual maintenance on Busch Vacuum Pumps as prescribed by the manufacturer.

p. Contractor shall inspect, repair, and/or replace all Medical Gas hoses located on the Hines VA campus annually.

q. Contractor shall replace 40 flexible connectors on the tank farms located on the Hines VA campus annually.

r. Contractor accepts responsibility for the equipment described in the Statement of Work, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

s. Contractor shall furnish and replace parts related to preventative maintenance to meet uptime requirements. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contractor shall use new or rebuilt parts. All parts shall be of current manufacture and have complete compatibility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Rebuilt parts or used parts shall not be installed without specific approval by the Contracting Officer (CO) or the COR. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it's agreed upon price, unless specifically stated in writing otherwise.

t. There will be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional Field Service Engineer (FSE) and/or delivery of parts. All fees are to be inclusive in awarded contract and are full responsibility of the Contractor.

3. DELIVERY

Scheduling of services shall be coordinated with the COR. Contractor shall report to the COR prior to commencing work.

4. PROGRESS AND COMPLIANCE

a. Contractor shall perform services only to the extent indicated on this contract. No additional services/repairs shall be made without the written approval of the Contracting Officer via modification to the contract.

b. Contractor shall provide service tickets, at the time services are rendered, for all services performed. Service tickets shall be signed by the COR in order to confirm services were rendered.

c. All payments shall be made in arrears. Upon receipt of Contractor’s invoices, the COR shall certify invoices through referenced service tickets, assuring that all services were performed in accordance with contract terms.

Additional requirements:

All work shall be in accordance with National Fire Protection Association (NFPA), Compress Gas Association (CGA), Occupational Safety and Health Administration (OSHA), VA standards, and other related codes.

All work shall be completed within the calendar year and month specified in the Cost/Price Schedule. All work shall be coordinated with the COR in advance.

All shutdowns shall be coordinated with COR. Shutdown shall occur at hours outside of traditional 1st shift, on Holidays, or on weekends. Include such implications in quote.

Contractor tools and equipment shall be continuously under direct line of sight supervision of the contractor. No tools or equipment shall be left at the individual work sites overnight.

Contractor shall clean-up work sites DAILY. NO debris shall be left at work sites.

Burn permit is REQUIRED -- issued by VA’s COR.

Contractor preforming medical gas testing shall possess all applicable certifications.

5. UNSCHEDULED MAINTENANCE/ DEFICIENCY AND EMERGENCY REPAIR SERVICES:

a. All work performed under this Paragraph is governed by the regulations for Indefinite-Delivery Indefinite-Quantity Contracts, FAR 16.504 & 16.505. No work shall commence under this paragraph until a Task Order covering such work has been issued.

b. The Contractor shall provide unscheduled maintenance, deficiency and/or emergency repair services as necessary to maintain equipment in operational status, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations.

c. As deficiencies and the need for unscheduled maintenance and/or emergency repairs are discovered, quotes will be obtained. The quote shall include the appropriate labor hour rate as defined in the Price/Cost Schedule (Line Items 0004, 0005, 1004, 1005, 2004, 2005, 3004, 3005, 4004, 4005), an itemized list and cost of excluded parts, and the number of labor hours required to complete the service. The quote must be approved by both the Contracting Officer and the COR. However, only a warranted Contracting Officer may place an order for services under this contract. No work shall be commenced without a separate task order assigned by a warranted Contracting Officer. Any work performed without prior approval via a separate task order will be performed at Contractor’s expense.

d. All unscheduled maintenance and/or emergency repair services shall be performed during normal duty hours unless otherwise agreed to between the CO, COR or authorized designee and the Contractor.

6. PLACE OF PERFORMANCE:

Department of Veterans Affairs Edward Hines Jr. VA Hospital 5000 S. 5th Avenue Hines, IL 60141

7. PERIOD OF PERFORMANCE:

Base Period: June 01, 2021 – May 31, 2022 Option Period 1: June 01, 2022 – May 31, 2023 Option Period 2: June 01, 2023 – May 31, 2024 Option Period 3: June 01, 2024 – May 31, 2025 Option Period 4: June 01, 2025 – May 31, 2026

B.3 PRICE/COST SCHEDULE

This is an indefinite delivery, indefinite quantity (IDIQ) fixed unit price contract for line items 0004, 0005, 1004, 1005, 2004, 2005, 3004, 3005, 4004 and 4005). The aggregate guaranteed minimum obligation is two (2) hours and the non-guaranteed maximum (ceiling limit) is three-hundred (300) hours. The minimum and maximum obligations apply to the entire life of the contract. This means there are no minimum obligations for each contract year. The Government has the entire life of the contract to meet the contract’s stated minimum obligation. Only a warranted Contracting Officer may place an order for services via written task order for line items identified in the Price/Cost Schedule below. Orders may be transmitted by mail, e-mail or facsimile.

BASE PERIOD: JUNE 1, 2021 through MAY 31, 2022

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Firm Fixed-Price Items)

(Indefinite-Delivery Indefinite-Quantity Items)

*ESTIMATED

ANNUAL QUANTITY

Unscheduled Maintenance/ Emergency/Deficiency Repair Services – Business Hours Hourly Rate for Unscheduled Maintenance/ Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

Hourly Rate for Unscheduled Maintenance /Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

* All quantities are estimates, subject to change in accordance with the terms of the contract.

BASE PERIOD FIRM FIXED-PRICE TOTAL: $________________

OPTION PERIOD 1: JUNE 1, 2022 through MAY 31, 2023

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Firm Fixed-Price Items)

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Indefinite-Delivery Indefinite-Quantity Items)

*ESTIMATED

ANNUAL QUANTITY

Unscheduled Maintenance/ Emergency/Deficiency Repair Services – Business Hours Hourly Rate for Unscheduled Maintenance/ Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

Hourly Rate for Unscheduled Maintenance /Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

OPTION PERIOD 1 FIRM FIXED-PRICE TOTAL: $________________

OPTION PERIOD 2: JUNE 1, 2023 through MAY 31, 2024

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Firm Fixed-Price Items)

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Indefinite-Delivery Indefinite-Quantity Items)

*ESTIMATED

ANNUAL QUANTITY

Unscheduled Maintenance/ Emergency/Deficiency Repair Services – Business Hours Hourly Rate for Unscheduled Maintenance/ Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

Hourly Rate for Unscheduled Maintenance /Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

OPTION PERIOD 2 FIRM FIXED-PRICE TOTAL: $________________

OPTION PERIOD 3: JUNE 1, 2024 through MAY 31, 2025

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Firm Fixed-Price Items)

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Indefinite-Delivery Indefinite-Quantity Items)

*ESTIMATED

ANNUAL QUANTITY

Unscheduled Maintenance/ Emergency/Deficiency Repair Services – Business Hours Hourly Rate for Unscheduled Maintenance/ Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

Hourly Rate for Unscheduled Maintenance /Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

OPTION PERIOD 3 FIRM FIXED-PRICE TOTAL: $________________

OPTION PERIOD 4: JUNE 1, 2025 through MAY 31, 2026

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Firm Fixed-Price Items)

ITEM

NUMBER

DESCRIPTION OF SERVICES

(Indefinite-Delivery Indefinite-Quantity Items)

*ESTIMATED

ANNUAL QUANTITY

Unscheduled Maintenance/ Emergency/Deficiency Repair Services – Business Hours Hourly Rate for Unscheduled Maintenance/ Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

Hourly Rate for Unscheduled Maintenance /Emergency/ Deficiency Repair Services to be paid separate via task order upon approval.

OPTION PERIOD 4 FIRM FIXED-PRICE TOTAL: $________________

36C25221Q0473

BASE AND ALL OPTIONS FIRM FIXED-PRICE GRAND TOTAL: $________________

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o)…