36C25221Q0409.docx

Contract Opportunity Special Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

GENERAL INFORMATION

ADDITIONAL INFORMATION

* = Required Field Contract Opportunity Special Notice J065

NOTICE OF INTENT TO SOLE SOURCE

Service GE Imaging Equipment 53214-1476 36C25221Q0409 N 811219 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 Lori Eastmead Under Statutory Authority Public Law 109 Sec. 502 and VAAR 819.7007, the Government anticipates entering into sole-source procurement negotiations with General Electric for service of the imaging equipment located at the Edward Hines VA Hospital, Hines, IL.

Responsible sources may identify their interest and capability by responding to this notice by February 14, 2020 at 10:00 AM local time. This notice is not a request for competitive quotes. However, all interest received on or before February 14, 2020, 10:00 AM local time will be considered by the Government. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. No solicitation document is available.

Responses to this notice shall be submitted by email (any attachments must be in MS Word or Adobe PDF file format) to Lori.Eastmead@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

1. Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide preventive maintenance and emergency (unscheduled) repair of the GE Healthcare imaging equipment located at Hines VA Hospital, Hines Illinois. The current equipment list is identified in the attached equipment list (Attachment 1). Additional GE Healthcare equipment requiring future contract coverage shall be considered within scope to be added by modification. Remote access/support for covered systems from offsite, contractor owned equipment shall be included as part of this contract. Contractor shall have a field service representative that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment in Attachment 1.

2. Contractor shall be able to provide onsite response within four (4) hours, during coverage hours and shall have access to all required OEM parts and software. Contractor shall be capable of providing remote monitoring and support of equipment at the time of quote.

3. All parts, components, materials, etc. necessary for a repair shall be included in the monthly contract cost.

4. Preventive Maintenance shall be performed by the contractor at the intervals that are in accordance with the manufacturer’s recommendations, but no less than annually. The PM schedule shall be coordinated with the COR and the Medical Imaging department.

5. Contractor shall furnish any required PM kits, tools, manuals, etc. needed to perform Preventive Maintenance.

6. The contractor shall perform PM according to manufacturer’s specifications. The contractor shall have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures.

7. Real-time preventative monitoring and remote support shall be conducted to perform proactive/predictive maintenance where available, and provided Contractor has appropriate business agreements and remote access approvals in place.

8. Contractors’ remote access to monitor system performance must be approved by and coordinated with the Hines Information Security Officer, in conjunction with Biomedical Engineering. All required documentation must be completed by contractor prior to remote access being granted. All information security policies apply.

9. Contractor shall have a field service representative that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment (See Attachment 1) and provide, upon request, documentation of factory certified service/maintenance training on the specific equipment listed in Attachment 1.

10. Contractor shall be able to provide onsite response within four (4) hours, during coverage hours.

11. Contractor shall have access to all required OEM parts and software.

12. Contractor shall be capable of providing remote monitoring and support of equipment at the time of quote. This remote support will require an existing MOU/ISA between the offeror and VA.

Attachment 1: Equipment List