36C25221Q0054.docx

Contract Opportunity Presolicitation Notice

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Required Field Contract Opportunity Presolicitation Notice G099 Contracted Emegency Residential Services 53214-1476 36C25221Q0054 10-19-2020 1:00

CENTRAL TIME, CHICAGO, USA

N 624229 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 Contract Specialist Becky Cincotta becky.cincotta@va.gov 414-844-4822

INTENT TO SOLE SOURCE

Contracted Emergency Residential Services (CERS) On behalf of the Jesse Brown VA Medical Center (JB VAMC), Clement J. Zablocki VA Medical Center (Milwaukee VAMC), and the Edward Hines, Jr. VA Hospital, Hines, IL (Hines VAH), the Great Lakes Acquisition Center, Milwaukee, Wisconsin, intends to solicit and negotiate a sole source contract with A Safe Haven, LLC (ASH), Oak Forest, Illinois, using the authority of FAR 13.106(b)(2) Simplified Procedures for Commercial Items at FAR 13.5 (41 U.S.C. 1901). Contract requirements include residential placement and supportive services under the Health Care for Homeless Veterans Contracted Emergency Residential Services (CERS) Program This program has been developed by the Department of Veterans Affairs to aid in ending Veteran homelessness. The period of performance is anticipated December 1, 2020 through March 31, 2024.

To our knowledge, ASH is the only vendor in Eastern Cook County, IL capable of providing the required services under the VA CERS Program and that meets all VA requirements. Contractor is required to provide or have arrangements/relationships with subcontractors or community organizations in place to provide the following services: room and board, 24/7 on-site staff, 3 meals per day and snacks, free laundry facilities, health and personal hygiene products, medications, supportive/case management services, substance use disorder treatment services, education regarding community living skills, and transportation services. ASH has met all federal, state, and local regulatory requirements for the operation of this program. ASH also has sufficient staff in numbers and positions to carry out the policies and responsibilities of the VA CERS program. ASH staff members involved with the VA CERS program are certified in CPR and First Aid, including use of an Automated External Defibrillator (AED), and trained to integrate Harm Reduction model and principles in care plans.

ASH facility conforms to local and state licensing standards for residential “board and care” type occupancies as well as the standards in the general chapters of the latest edition of the Life Safety Code and National Fire Protection Association (NFPA) Standard No. 101.

The Federal Supply Code for CERS is G099 - Other Social Services and the North American Industry Classification System Code is 624229 – Other Community Housing Services, with a small business size standard of $16.5 million.

This notice is NOT a request for competitive offers/proposals. If any vendor believes they can satisfy the needs of the Government, they are encouraged to respond to this notice no later than Monday, October 19, 2020, at 1:00 p.m. central time. Responses shall include the information below.

a. Company Background Information – Number of years in business, number of years providing Emergency Residential Services and/or related social services, type of population served (ie. veterans, women, men, children, families), facility location/physical building address including a map of the area, indication if facility is accredited by Joint Commission or CARF, if facility considers themselves healthcare providers and complies with HIPAA requirements as normal business practice.

b. Facility Photographs – Color pictures of all major areas including outside of building, entrance, bedrooms and furnishings, medication and food storage areas, kitchen, bathrooms, common areas, etc.

c. Community Partner Organizations/Providers (subcontractors) – Listing of these partners/providers who will be assisting in the provision of the Emergency Residential Services as noted above and their roles/responsibilities.

d. Copies of licenses, certifications, and permits – Examples are: Safe Serve, Occupancy Permit, First Aid/CPR for staff, Counselor Licenses or Certifications, etc.

e. Copies of ALL state agency reports/inspection results – within the last two years.

f. Information pertaining to counseling services – Listing of what types of counseling sessions are provided by the vendor/partners and the frequency in which they are offered.

No telephone responses will be accepted. Information received will be used to determine whether or not to conduct a competitive procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer. Any responses should be emailed to the Contracting Officer, Becky Cincotta at becky.cincotta@va.gov and Contract Specialist, Carrie DeSwarte at carrie.deswarte@va.gov. Facsimile responses will not be accepted.

Interested parties are reminded to register in the System for Award Management (SAM) database at www.sam.gov to be eligible to do business with the Government. If a contractor is wishing to receive Veteran Owned Small Business (VOSB) or Service Disabled Veteran Owned Small Business (SDVOSB) credit, registration in VetBiz (VIP) at https://www.vetbiz.va.gov/ is required.

A solicitation document is not available at this time.