36C25220C0073-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:__36C252-20-AP-0751

1. Contracting Activity:

Department of Veterans Affairs, VISN 12, Great Lakes Acquisition Center.

Work will be performed at the Jesse Brown VA Medical Center located at 820 S. Damen Ave, Chicago, IL 60612.

NCO 12 Construction Team Purchase Request; 537-20-1-6985-0016

2. Nature and/or Description of the Action Being Processed:

The Jesse Brown VAMC has an urgent need for fully functional Over the Door Alarm Systems.

The Government proposes to establish a sole source, firm-fixed price contract with TL Services, Inc.

(DUNS# 800166969). TL Services is a CVE-VIP verified, Service-Disabled Veteran Owned Small Business (SDVOSB). A sole source will be procured Pursuant to 38 U.S.C 8127(b).

The estimated expected cost of the repairs is $555,000.00

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

IAW VA Office of Construction and Facility Management (CFM) all VA medical facilities with an acute mental health unit will be required to install door top alarms by 02/01/2020. CFM has a new focus on strategies and design to help promote safety and security in the environment of care without compromising the healing and welcoming quality of the environment. Patient and staff safety and security, including physical safety and security requirements, infection control, and fall prevention within the acute mental health units. These updates and changes are required to be completed and inspected by 02/01/2020. (Less than 60 days)

Therefore, the Jesse Brown VA requires the removal of twenty-seven (27) of their doors and the associated hardware; and provide and install new doors including anti-ligature hardware and electronic devices which allows for a fully functional over the door alarm system.

NACIS Code: 236220 - Commercial and Institutional Building Construction

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( X ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Authorized or Required by Statute FAR 6.302-5;

Sole source awards under the Veterans Benefits Act of 2003 (15 U.S.C. 657f) and the authority 38 U.S.C. 8127 (Public Law 109-461). TL Services, Inc is a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) that can quickly and satisfactorily complete this project.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: None

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Every effort will be made to assure a fair and reasonable price will be paid for the work outline in the SOW for this acquisition. A review of similar construction contracts (similar NACIS code), and the IGE will be ulitized in negotiating the cost. Any unreasonable costs will be questioned and negotiated with the contractor.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A search utilizing NAICS code 236220 was conducted to determine if other qualified CVE SDVOSB contractors would be able to meet the needs of this project. The VET Biz Registry https://www.vip.vetbiz.gov website was utilized. The search resulted in the identification of 40 CVE-certified SDVOSB companies located in Illinois. However, due to the emergent nature of the project, the VA chose TL Services Inc., a company that has previously completed work at the facility and is familiar with the site conditions, and can mobilize quickly. No other vendors have been considered, as it is in the best interest of the Government to award this project as a sole source award and is authorized by statute.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Not applicable

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

https://www.vip.vetbiz.gov/

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

Roniece Ambrose Date Contracting Specialist

GLAC

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Peter Roskowski Date NCO12/Contracting Officer

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

James R Hedman Date NCO 12/Branch Chief