36C25220Q0873.docx

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USP800 Pharmacy Compliance Commissioning, 537 -18-156 60064 36C25220Q0873 09-24-2020 17:00

CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

541330 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) Captain James A. Lovell FHCC 3001 Green Bay Rd., Bldg. 1, Rm. 329 Milwaukee WI 53214-1476 Contracting Officer Peter (John) Roskowski peter.roskowski@va.gov 224-610-3670 Jesse Brown VA Medical Center 820 S. Damen Avenue Chicago IL 60612

USA

https://www.va.gov Department of Veterans Affairs peter.roskowski@va.gov va.gov

REQUEST FOR SF330

1. INTRODUCTION: THIS IS A TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with Public Law 109-461. This is a Request for SF330s for Architect/Engineer (A/E) Design Services for Project Number 537-18-156, USP800 Pharmacy Compliance Commissioning Services, at the Jesse Brown VA Medical Center located in Chicago, Illinois.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED via beta.sam.gov. A request for proposal will be issued directly to the top-rated firm for which negotiations will commence in accordance with FAR Part 36. The anticipated A/E design services, to be awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, VA Acquisition Regulation (VAAR) 836.6 and VA Acquisition Manual (VAAM) 836.6.

2. MILEAGE RESTRICTION: In Accordance with VAAR 805.207, this procurement is restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) located within a 500-mile radius of the Jesse Brown VA Medical Center which is located at 820 S. Damen Avenue, Chicago, IL 60612. The 500-mile restriction will be verified by using the website https://www.freemaptools.com/radius-around-point.htm and verifying the distance from the firm’s primary or satellite office location, from which most of the design services will be performed, to the Jesse Brown VA Medical Center campus.

3. DESCRIPTION: The Jesse Brown VA Medical Center consists of a 200-bed acute care facility and four Community Based Outpatient Clinics (CBOCs). The Jesse Brown VA Medical Center provides care to approximately 62,000 enrolled veterans who reside in the City of Chicago and Cook County, Illinois, and in four counties in northwestern Indiana. The medical center admits more than 8,000 inpatients and serves more than 500,000 outpatients visits annually.

For Project Number 537-18-156, USP800 Pharmacy Compliance Commissioning Services, the Architect-Engineer (A-E) shall provide Professional Commissioning Services for the remodeling of the existing in-patient pharmacy located on the 3rd Floor of Bldg. 1B at the Jesse Brown VA Medical Center. The contracted firm shall provide certified commissioning professionals and services for the design phase and the construction, start-up, acceptance, training and warranty phase for remodeling existing in-patient pharmacy located at the 3rd floor of existing Building 1B. The commissioning professional services shall meet all requirements of the latest edition of the US Department of Veteran Affairs, Office of Construction and Facilities Management Whole Building Commissioning Process Manual.

Anticipated Period of Performance: 194 calendar days.

Contract Type: Firm-Fixed-Price Estimated Magnitude of Construction: $2,000,000 and $5,000,000 NAICS Code: 541330 – Engineering Services Size Standard: $16.5 Million

4. VETBIZ & SAM: in accordance with VAAR 819.7003, at the time of SF330 submission and prior to award of any contract, the offeror must represent to the contracting officer that it is a:

a) SDVOSB eligible firm;

b) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

c) SDVOSB listed as verified in VIP at: https://www.vip.vetbiz.gov

Additionally, all eligible firms must be registered and current in the System for Award Management (SAM) database in order to be evaluated and eligible for contract award. If the firm is not registered in SAM; you may register online at https://www.sam.gov.

5. EVALUATION FACTORS: selection criteria will be based on the following factors in Descending order of importance in accordance with FAR 36.602-1 and VAAM M836.602-1:

a) Professional qualifications necessary for satisfactory performance of required services;

b) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

c) Capacity to accomplish the work in the required time;

d) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

e) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and

f) Whenever post-award construction services will be required of the AE firm, potential contractors will be evaluated on experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for AE services;

g) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses and other types of small businesses as subcontractors.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL evaluation factors above in order to rank interested and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

Additionally, keep in mind the submission requirement restrictions outlined in #8 below when addressing evaluation factors.

6. SELECTION PROCESS: in accordance with FAR 36.6, SF330s will be evaluated by the evaluation board using the evaluation factors identified in this announcement. After SF330s have been evaluated, discussions/interviews will be held with at least three of the most highly qualified firms. After discussions conclude, the evaluation board will evaluate the qualifications of the firms using the same evaluation factors, taking into consideration both the SF330 submission and subsequent discussions, to select the most preferred firm from the firms considered to be the most highly qualified. Negotiations will then begin with the most preferred firm.

7. LIMITS ON SUBCONTRACTING: in accordance with VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside under 852.219- 10(a)(1)(v), it states:

“The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable.”

For clarification, 13 CFR 125.6 states in the case of a contract for services (except construction), it (i.e. – SDVOSB) will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

8. SUBMISSION REQUIREMENTS: interested and eligible firms should submit their current SF330 as follows:

a. One (1) electronic pdf copy via email:

i. Send to; peter.roskowski@va.gov

ii. Size limitation is 8MB;

The SF330s are due on September 24, 2020 at 5:00 PM (CST) by email Acceptable electronic formats (software) for submission of SF330 packages:

(a) Files readable using the current Adobe Portable Document Format (PDF);

(b) Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater;

(c) SF330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of twenty-five (25), single-sided, single-spaced, and numbered pages. If more than twenty-five (25) single-sided pages are submitted, all pages after twenty-five (25) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger;

(d) Please note that we can no longer accept .zip files due to increasing security concerns.

The SF330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP type in SF330 in the “Find a Form” block and click on search.

9. NO FAX OR MAIL RESPONSES WILL BE ACCEPTED: personal visits for discussing this announcement will not be entertained or scheduled. Questions may be directed only by email to peter.roskowski@va.gov.

10. VA PRIMARY POINT OF CONTACT:

Peter (John) Roskowski Contracting Officer Email: peter.roskowski@va.gov

Date: 09/08/2020

STATEMENT OF WORK

Chicago IL 60612

Part 1: Project Scope of Work Overview:

Commissioning Agent (Cx) shall provide Professional Commissioning Services for remodeling existing in-patient pharmacy located at the 3rd floor of existing Building 1B at Jesse Brown VA Medical Center.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

Complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown in the table below.

The Professional Commissioning Services shall accommodate the VA retained AE firm Design Period of Performance by adjusting staff sizes.

Part 3: Detailed Project Scope of Work:

The Cx shall provide certified commissioning professionals and services for the design phase and the construction, start-up, acceptance, training and warranty phase for remodeling existing in-patient pharmacy located at the 3rd floor of existing Building 1B. The commissioning professional services shall meet all requirements of the latest edition of the US Department of Veteran Affairs, Office of Construction and Facilities Management Whole Building Commissioning Process Manual.

Include in the commissioning services:

· Work includes architectural design and replacement of the HVAC systems and controls, including ductwork, hoods & hood exhaust systems to meet USP800 and USP797 requirements.

· This is a fully functional medical facility and the commissioning services will include a strategy to minimize disruption of services to the existing suite as well as the surrounding areas including above and below. Include on the plans a narrative and phasing strategy to describe this requirement.

List of Exhibits or Drawings to be included:

· 537-18-156 Damen Inpatient Pharmacy USP800 Compliance Design Statement of Work

Options

0. Base Award: Commissioning Service for Design Phase

0. Option 1: Commissioning Services for Construction, start-up, acceptance, training and warranty phases. Expected construction duration of 75 weeks starting in FY2022.

Submittals and Milestone Deliverables:

Chicago, IL 60612

1. Kick-off Meeting Submittals

a. Schedule of Values linked to Commissioning Process Schedule (milestones and deliverables) for all project phases.

b. List of all Cx personnel and Sub-Consultants: company names, office address and main point of contact name with telephone number. Include name and contract information for lead person of each discipline.

c. Commissioning Services Safety Plan, Accident Prevention Plan, and Activity Hazard Analysis

d. Commissioning Services Infection Control Risk Assessment / Dust Control Precautions

e. Scanned copy of all workers’ OSHA Commissioning Services Safety Training certificates.

f. Quality Control Plan including commissioning process methodology, commissioning forms to be used in the commissioning process, and copies of commissioning professionals’ certifications of personnel assigned to the project.

2. Commissioning: Deliverables

a. As required per the latest edition of US Department of Veteran Affairs, Office of Construction and Facilities Management Whole Building Commissioning Process Manual. Provide (2) hard copies and a (2) CD with all native files per deliverable for the design phase and the construction, start-up, acceptance, training and warranty phase.

3. Commissioning: Design Phase

a. The 35%, 65%, 95% design submittals, and issue for bid and construction documents will be provided by the design team to the VA CO/COR. The CO/COR will forward the documents to the Certified commissioning professionals for review. Certified commissioning professionals shall complete their review and submit comments within the Period of Performance table above.

b. Certified commissioning professionals shall provide review comments and a proposed meeting agenda for a teleconference call to discuss commissioning review comments with VA COR and design team for each submittal phase. The VA COR will coordinate with the design team and the commissioning professionals to schedule the meetings.

i. Commissioning professionals shall issue minutes of the meeting not later than (1) calendar day after the meeting in PDF and Word formats. Meetings Minutes shall contain list of attendees, commissioning professional review comments, list any issues or concerns, percentage of completion, amount invoiced to date, indicate days remaining per the contract, and a detailed 5-week look ahead schedule.

4. Commissioning: Construction, Start-up, Acceptance, Training and Warranty Phase

a. The Contractor shall perform Certified Commission services during these phases in accordance with and as required by the latest edition of U.S. Department of Veteran Affairs, Office of Construction and Facilities Management Whole Building Commissioning Process Manual.

b. Commissioning professionals shall not conduct site visits for commissioning until all required deliverables have been reviewed and accepted by the VA COR. Approval of site visits shall be in writing by the COR.

c. Commissioning professionals shall post and maintain emergency contact information, VA’s Infection Control Risk Assessment and other information required by the COR, on the wall at all entry points to the worksite.

d. Commissioning professionals shall attend a 30-minutes teleconference meeting to discuss construction progress that will occur once a month. The Progress Meetings shall occur with the COR for the entire design period of performance.

i. Commissioning professionals shall issue minutes of the meeting not later than (1) calendar day after the meeting in PDF and Word formats. Meetings Minutes shall contain list of attendees, commissioning professionals’ comments, list any issues or concerns, percentage of completion, amount invoiced to date, indicate days remaining per the contract, and a detailed 5-week look ahead schedule.

Part 4: Applicable Performance Standards:

All work shall comply with the latest edition of:

1. All VA Policies including but not limited to: VA Construction Safety and VA Infection Control Policies.

2. Codes, Standards and VA Executive Orders as listed in Topic 1 Codes, Standards and Executive Orders found http://www.cfm.va.gov/til/cPro.asp

3. ASHRAE 170 Ventilation of HealthCare Facilities

4. Hospital Accreditation Standards published by The Joint Commission, latest edition

5. Facilities Guideline Institute: Guidelines for the Design and Construction of Hospitals and Outpatient Clinics, latest edition.

6. The Cx shall use VA Master Construction Specifications (PG-18-1) http://www.cfm.va.gov/til/spec.asp Edit to project specific requirements

7. The Cx shall comply with Design Alerts issued by the VA Office of Construction and Facilities Management https://www.cfm.va.gov/til/alert.asp

8. The Cx shall complete the VA Design Review Checklist per http://www.cfm.va.gov/til/aeDesSubReq.asp

9. The design shall comply with all VA Design Manuals and Standard Alerts per http://www.cfm.va.gov/til/dManual.asp , and VA Design Criteria per http://www.cfm.va.gov/til/criteria.asp

10. Use VA standard sheet size and comply with VA CAD Standards and details per http://www.cfm.va.gov/til/projReq.asp No custom or special fonts.

11. The design shall Meet or exceed 2015 (IECC) International Energy Conservation Code and provide COMcheck compliance report per https://www.energycodes.gov/comcheck. However, replacing the existing windows for energy compliance as well as improvements to the existing fenestration for full energy compliance is not included in this contract.

Part 5: Jesse Brown VAMC Additional Requirements:

1. Project number and the contract number shall be in the subject line of all emails.

2. Comply with all Jesse Brown VAMC site specific requirements and SOP’s including but not limited to: Rules of Behavior, and Smoking Policy.

3. Patient areas may be visited by the Cx during low patient times 6PM to 10PM as approved by the COR.

4. Commissioning professionals shall check-in at the security desk each time they are on-site and obtain a temporary visitor’s pass.

5. No on-site parking or parking in the JB VAMC parking garage. Utilize street parking or park in other local parking garages such as the Cook County Juvenile Parking Garage at their daily rate. The existing JB VAMC parking garage is at capacity and reserved for patients and staff.

6. The commissioning professionals shall coordinate with the COR during the design and complete the Infection Control documentation as well as the Interim Life Safety Measures (ILSM). Identify any special construction requirements with VA Safety and VA Infection Control. Describe these additional requirements including any mitigating activities for Construction Infection Control Risk Assessment / Dust Control Precautions on the plans and the specifications.

7. Commissioning Professionals shall indicate on the commissioning plans

a. All building systems shall be maintained in full operation at all times. The Commissioning professionals shall design interim construction methods to keep the systems fully functional. Commissioning Shutdown work shall be during low patient time and performed between Friday 8pm concluding by 2am on the following Saturday. Identify any expected system shutdowns and off hours work on the plans.

b. All work in the crawl spaces shall meet the OSHA Permit Required Confined Space safeguards.

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