36C25220Q0677.docx

RFQ: 36C25220Q0677 – HAZARDOUS AND NON-HAZARDOUS WASTE PICK-UP

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25220Q0677 08-07-2020 Mead, Jennifer 414-844-4800 X43273 08-19-2020 10:00 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 562112 $41.5 Million N/A X 36C252 VA Illiana Healthcare System Department of Veterans Affairs 1900 East Main Street Danville IL 61832-5198 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Selected contractor shall be responsible for the removal and disposal of Hazardous/Non-Hazardous Waste at the VA Illiana Healthcare System in Danville, Illinois, in accordance with the Performance Work Statement.

See Continuation Page.

The following DOL WD: 15-5021 (Rev 11) 6/23/2020.

will apply to any award made from this Solicitation:

See CONTINUATION Page X X Johnson, Ashley

Page 1 of

Page 1 of B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

CONTRACTOR:

CONTRACTOR’S NAME

ADDRESS

CITY STATE, ZIP

POINT OF CONTACT/TITLE

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

DUNS NUMBER

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS: _________________________________

a. GOVERNMENT: Jennifer Mead, Contract Specialist

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM – SYSTEM FOR AWARD

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. INVOICES cont:

a. Payments shall be made in arrears upon receipt of a properly prepared invoice

b. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

d. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

e. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

6. Ordering Officers

a. Ordering officers (OOs) will be authorized to place orders against this contract. The Contracting Officer (CO) will furnish the Contractor with the names of individuals authorized as OOs, by separate memorandum upon issuance of the contract. When OOs are added after award, the CO will furnish the Contractor with the names of individuals authorized as OOs, by memorandum upon OO appointment. OOs are responsible for issuing and administering orders placed under this contract. OOs have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the CO responsible for this contract. The Contractor shall accept orders against this contract only from the CO and/or authorized OOs. Fulfilling orders from persons other than the CO or OO may result in loss or delay in payment for supplies/services provided under such orders.

b. The Great Lakes Acquisition Community (GLAC) Contracting Officer (CO) has determined that the designation of Ordering Officers (OO)s is essential to the operation of contracting and increasing efficiency within the VA. Authorized users of this contract are OOs that have completed the OO training and been formally appointed by the GLAC (CO) to this contract.

c. OOs are unwarranted Government personnel authorized to act as agents of the GLAC CO for this Contract. The GLAC CO is the sole authority for appointing OOs to place orders against this Contract. Only Government personnel can be appointed as OOs. OOs shall only place orders within the limits explicitly stated in a written appointment letter issued by the GLAC CO.

d. The OO and the Contracting Officer Representative (COR) of this contract may be the same person.

e. OOs are responsible for issuing and administering orders placed under this contract. OOs may revise or modify their orders, but only within the scope of this contract. OOs have no authority to modify any term of this basic contract. Any deviation from the terms of the basic contract must be approved in writing by the CO responsible for this contract.

f. The Contractor shall accept orders against this contract from OOs when the order form is accompanied by the review and approval of the COR for this contract (indicated by the COR’s signature at the bottom of the Order Form).

7. Orders - Routine & Off Schedule: Orders may be routine or off-schedule. The life-cycle of an order is, placed, in-motion and complete. An order’s invoice cannot be paid until the order is complete.

a. Routine Order

i. The COR and the Contractor will jointly establish a date and time when pickups shall be performed monthly and routinely.

ii. At least one (1) weeks’ notice shall be given for any rescheduled pickup and pickups are to be rescheduled within 2 weeks of the routinely scheduled pickup.

iii. The Contractor shall coordinate and schedule the routine pickup with the COR. COR approval of the date and estimated arrival time shall be obtained a minimum of 1 week in advance of the event.

b. Off Schedule Order

i. The Ordering Officer contacts the Contractor via e-mail with CO copied, requesting a pick-up in addition to a routine order.

ii. A date and time are agreed to for pick-up

c. Life-Cycle of Orders

i. Order Placed: An Order is considered placed with the agreed to date and time of pick-up

1. Date and Time are finalized

ii. Order in motion: An Order is considered in motions until complete.

1. COR makes best effort to provide list of items/inventory of waste to be removed, subject to change

2. Contractor must arrive at CAA with required items including but not limed to vehicles, placards, licenses, equipment, supplies, packaging, labels, labor etc.

3. COR designee meets at CAA to unlock building

4. COR designee identifies all Hazardous Wastes needing to be removed by Contractor

5. Contractor may choose to perform independent waste inventory

6. Contractor prepares all Hazardous Wastes for removal and transportation

7. Contractor lists all materials being packaged in a “lab pack” form

8. Contractor creates manifest on Contractor-provided forms

9. Contractor notifies COR when manifest is complete

10. COR meets Contractor at CAA to verify and receive one copy of the manifest

11. Contractor transfers possession of all manifested items to Contractor vehicle

12. COR secures CAA building

13. COR and/or OO shall a fully completed an Order Form.

a. Ordering Officers shall forward the completed Order Form in word.doc format to the COR for review to ensure all items are included from the manifest and appropriately matched to the line items from the Cost and Pricing Schedule for current period of performance.

b. COR will convert the document to a PDF, electronically sign the Order Form, and then electronically send the document back to the OO.

c. The Ordering Officer shall create a PO in VISTA in accordance with Attachment A - Ordering Procedures.

d. The Ordering Officer shall send the PO and Order form to the Contractor copying the CO and COR.

14. Contractor departs facility and disposes of all hazardous materials/wastes

iii. Order Complete

1. The Contractor shall receive an order from the Ordering Officer or a Task Order from the Contracting Officer.

2. Contractor submits invoice

3. COR designee certifies and processes invoice.

4. The Contractor may invoice upon receipt of an order from OO or an awarded TO from CO. However, the contractor is still responsible to complete the following:

a. Contractor ensures signed copy of the manifest by the designated facility owner or operator certifying receipt of the hazardous materials must be received by the COR or designee within 35 days of the waste pickup and prior to invoicing

b. Contractor shall provide a summary of services after each pickup which includes the running totals of the weights of each waste stream removed from the facility for that contract year

c. Original certifications of proper disposal/destruction certifying the proper disposal of waste shall be provided to the COR and/or his/her designee within 60 days of destruction.

iv. Order Finalized OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13 in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

SECURITY & PRIVACY CONTROL: The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

SPECIAL NOTES:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to Jennifer.Mead@va.gov no later than Wednesday August 14, 2020 at 10:00 a.m. local time. Contracting will issue a consolidated response via solicitation amendment to Contract Opportunities, beta.sam.gov, to all parties.

SITE VISIT:

Given the current circumstances, which have temporarily modified the standard VA guest/visitor policies, we are unable to offer a site visit in this acquisition for services. Please utilize the above-referenced opportunity to submit questions and receive answers, in thorough detail, as it relates to the physical location where the work is to be performed.

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof. Estimated quantities are not subject to Contracting Officer approval, provided increasing or reducing quantities does not reduce the minimum or exceed the maximum.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Hazardous, Non-Hazardous and Pharmaceutical Waste Contract for collection and disposal.

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

1. May not include all applicable waste code. Does not relieve Contractor from making determination of waste code(s) at the time of pick up.

2. Container types and size may vary at the time of pick-up. Information provided for Contractor's convince for quote. Contractor shall provide all the required shopping and packaging materials needed to comply with DOT regulations.

3. Quantities are estimated amounts provided for the Contractor's convenience for quote.

0001AA

HAZMAT TECHNICIAN - DIRECT LABOR

0001AB

HAZMAT DRIVER

0001AC

EMERGENCY RESPONCE

0001AD

Training

0001AE

PHARMACEUTICAL WASTE STREAM (liquids or solids)

0001AF

LAB-TOXIC/POISON

0001AG

WASTE AEROSOIS

0001AH

WASTE MERCURY METALLIC (LIQUID OR SOLID)

0001AJ

WASTE OXIDIZERS

0001AK

WASTE CORROSIVE MATERIALS

0001AL

WASTE FLAMMABLE LIQUIDS/SOLIDS

0001AM

WASTE PROPANE

0001AN

GAS CYLINDERS

0001AP

WASTE LATEX PAINT

0001AQ

USED MOTOR OIL/FILTERS/ANTIFREEZE

0001AR

WASTE RAGS

0001AS

LAB TESTING

0001AT

MATERIALS (55 GALLON)

0001AU

MATERIALS (30 GALLON)

0001AV

MATERIALS (10 GALLON)

0001AW

MATERIALS (ABSORBENT)

0001AX

MATERIALS (PLASTIC SHEET)

BASE PERIOD TOTAL:

Hazardous, Non-Hazardous and Pharmaceutical Waste Contract for collection and disposal.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

1. May not include all applicable waste code. Does not relieve Contractor from making determination of waste code(s) at the time of pick up.

2. Container types and size may vary at the time of pick-up. Information provided for Contractor's convince for quote. Contractor shall provide all the required shopping and packaging materials needed to comply with DOT regulations.

1001AA

HAZMAT TECHNICIAN - DIRECT LABOR

1001AB

HAZMAT DRIVER

1001AC

EMERGENCY RESPONCE

1001AD

TRAINING

1001AE

PHARMACEUTICAL WASTE STREAM (Liquid and Solid)

1001AF

LAB-TOXIC/POISON

1001AG

WASTE AEROSOIS

1001AH

WASTE MERCURY METALLIC (LIQUID OR SOLID)

1001AJ

WASTE OXIDIZERS

1001AK

WASTE CORROSIVE MATERIALS

1001AL

WASTE FLAMMABLE LIQUIDS/SOLIDS

1001AM

WASTE PROPANE

1001AN

GAS CYLINDERS

1001AP

WASTE LATEX PAINT

1001AQ

USED MOTOR OIL/FILTERS/ANTIFREEZE

1001AR

WASTE RAGS

1001AS

LAB TESTING

1001AT

MATERIALS (55 GALLON)

1001AU

MATERIALS (30 GALLON)

1001AV

MATERIALS (10 GALLON)

1001AW

MATERIALS (ABSORBENT)

1001AX

MATERIALS (PLASTIC SHEET)

OPTION PERIOD 1 TOTAL:

Hazardous, Non-Hazardous and Pharmaceutical Waste Contract for collection and disposal.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

1. May not include all applicable waste code. Does not relieve Contractor from making determination of waste code(s) at the time of pick up.

2. Container types and size may vary at the time of pick-up. Information provided for Contractor's convince for quote. Contractor shall provide all the required shopping and packaging materials needed to comply with DOT regulations.

2001AA

HAZMAT TECHNICIAN - DIRECT LABOR

2001AB

HAZMAT DRIVER

2001AC

EMERGENCY RESPONCE

2001AD

TRAINING

2001AE

PHARMACEURTICAL WASTE STREAM (LIQUID OR SOLID)

2001AF

LAB-TOXIC/POISON

2001AG

WASTE AEROSOIS

2001AH

WASTE MERCURY METALLIC (LIQUID OR SOLID)

2001AJ

WASTE OXIDIZERS

2001AK

WASTE CORROSIVE MATERIALS

2001AL

WASTE FLAMMABLE LIQUIDS/SOLIDS

2001AM

WASTE PROPANE

2001AN

GAS CYLINDERS

2001AP

WASTE LATEX PAINT

2001AQ

USED MOTOR OIL/FILTERS/ANTIFREEZE

2001AR

WASTE RAGS

2001AS

LAB TESTING

2001AT

MATERIALS (55 GALLON)

2001AU

MATERIALS (30 GALLON)

2001AV

MATERIALS (10 GALLON)

2001AW

MATERIALS (ABSORBENT)

2001AX

MATERIALS (PLASTIC SHEET)

OPTION PERIOD 2 TOTAL:

Hazardous, Non-Hazardous and Pharmaceutical Waste Contract for collection and disposal.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

1. May not include all applicable waste code. Does not relieve Contractor from making determination of waste code(s) at the time of pick up.

2. Container types and size may vary at the time of pick-up. Information provided for Contractor's convince for quote. Contractor shall provide all the required shopping and packaging materials needed to comply with DOT regulations.

3001AA

HAZMAT TECHNICIAN - DIRECT LABOR

3001AB

HAZMAT DRIVER

3001AC

EMERGENCY RESPONCE

3001AD

TRAINING

3001AE

PHARMACEUTICAL WSTE STREAM (LIQUID OR SOLID)

3001AF

LAB-TOXIC/POISON

3001AG

WASTE AEROSOIS

3001AH

WASTE MERCURY METALLIC (LIQUID OR SOLID)

3001AJ

WASTE OXIDIZERS

3001AK

WASTE CORROSIVE MATERIALS

3001AL

WASTE FLAMMABLE LIQUIDS/SOLIDS

3001AM

WASTE PROPANE

3001AN

GAS CYLINDERS

3001AP

WASTE LATEX PAINT

3001AQ

USED MOTOR OIL/FILTERS/ANITFREEZE

3001AR

WASTE RAGS

3001AS

LAB TESTING

3001AT

MATERIALS (55 GALLON)

3001AU

MATERIALS (30 GALLON)

3001AV

MATERIALS (10 GALLON)

3001AW

MATERIALS (ABSORBENT)

3001AX

MATERIALS (PLASTIC SHEET)

OPTION PERIOD 3 TOTAL:

Hazardous, Non-Hazardous and Pharmaceutical Waste Contract for collection and disposal.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

1. May not include all applicable waste code. Does not relieve Contractor from making determination of waste code(s) at the time of pick up.

2. Container types and size may vary at the time of pick-up. Information provided for Contractor's convince for quote. Contractor shall provide all the required shopping and packaging materials needed to comply with DOT regulations.

4001AA

HAZMAT TECHNITIAN - DIRECT LABOR

4001AB

HAZMAT DRIVER

4001AC

EMERGENCY RESPONCE

4001AD

TRAINING

4001AE

PHARMACEUTICAL WASTE STREAM (LIQUID OR SOLID)

4001AF

LAB-TOXIC/POISON

4001AG

WASTE AEROSOIS

4001AH

WASTE MERCURY METALLIC (LIQUID OR SOLID)

4001AJ

WASTE OXIDIZERS

4001AK

WASTE CORROSIVE MATERIALS

4001AL

WASTE FLAMMABLE LIQUIDS/SOLIDS

4001AM

WASTE PROPANE

4001AN

GAS CYLINDERS

4001AP

WASTE LATEX PAINT

4001AQ

USED MOTOR OIL/FILTERS/ANTIFREEZE

4001AR

WASTE RAGS

4001AS

LAB TESTING

4001AT

MATERIALS (55 GALLON)

4001AU

MATERIALS (30 GALLON)

4001AV

MATERIALS (10 GALLON)

4001AW

MATERIALS (ABSORBENT)

4001AX

MATERIALS (PLASTIC SHEET)

OPTION PERIOD 4 TOTAL:

PERFORMANCE WORK STATEMENT

HAZARDOUS/NON-HAZARDOUS WASTE PICK-UP AND DISPOSAL SERVICES

PART 1

GENERAL INFORMATION

VISION

This is a non-personnel services contract to provide hazardous and non-hazardous waste pick-up and disposal services for the Department of Veterans Affairs Illiana Health Care System (VAIHCS).

1.1 INTRODUCTION & OBJECTIVE

1.1.1 The Facility shall obtain an annual contract for regulated waste disposal to include waste characterization, collection, accumulation, and transfer for proper disposal for treatment as classified under the regulations of the Resource Conservation and Recovery Act (RCRA) contained in title 40 of the Code of Federal Regulations (CFR) parts 239 through 282 and Title 35 (Environmental Protection) of the Illinois Administrative Code, parts 700-739. VAIHCS is subject to regulations under the law, as a "generator." Generators of hazardous and universal wastes retain the responsibility for the proper disposal of wastes, even after the acceptance of the waste by an approved transporter or a licensed Treatment, Storage and Disposal Facility (TSDF). In order to support the mission at VAIHCS, this contract shall establish the requirements to maintain compliance with Federal, State, and local regulations, improve work efficiency, and fulfill ongoing services that cannot be satisfied with a single-service contract.

1.1.2 The Environmental Protection Agency (EPA), under the authority of various public laws, develops regulations that set the framework for the proper management of hazardous and non-hazardous wastes. These regulations establish comprehensive requirements to ensure that hazardous waste, used oil, and toxic substance wastes are managed safely from the point of generation through disposal. Because RCRA is a comprehensive law, the generator of the hazardous waste maintains responsibility (i.e., liability) for the waste, even when the waste leaves the site for transportation, off-site storage, treatment, and/or disposal.

1.1.3 The Federal Facility Compliance Act of 1992, an amendment to RCRA, requires Federal agencies to comply with all Federal, State, interstate, and local solid and hazardous waste laws and regulations, including the imposition of fines and penalties. As such, VAIHCS is responsible for understanding and complying with applicable regulated waste requirements at all governmental levels of regulation.

1.1.4 VAIHCS operations that commonly generate regulated waste include, but are not limited to laboratories, vehicle maintenance, renovations and repairs, and general building operations and maintenance (O&M) activities. The extent of regulation and potential risks to which VAIHCS is subject depends on the volume and type of waste generated or stored at a facility at any time.

1.1.5 The potential risks associated with regulated waste generation, management, and disposal includes property damage, major financial obligations, and negative impacts to human health, safety, and the environment. Land disposal of this waste is not an acceptable means, even if allowed by regulations. Excluded for this solicitation is the disposal of municipal type trash and refuse, radioactive waste, and sharps waste. Volumes listed will vary; and the VA makes no guarantee that a pick-up will contain or be limited to estimated amounts.

1.2 GENERAL REQUIREMENTS

1.2.1 General: The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2.2 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Hazardous/Non-Hazardous waste Pick-Up and Disposal Service for VAIHCS as defined in this Performance Work Statement expect those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2.3 Background: VAIHCS is currently identified as a small quantity generator as defined by 40 CFR 261 and must manage waste in accordance with the applicable regulations. The Contractor shall reference the EPA Hazardous Waste Identification Number (ID Number) associated with VAIHCS in accordance with applicable regulations.

1.2.4 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS.

1.2.4.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be provided with the Contractor’s proposal so that it can be included as an evaluation factor. Three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO) and the Contracting Officer Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the QCP the Contractor shall obtain the Contracting Officer’s (CO’s) acceptance in writing of any proposed change to his QC (Quality Control) system.

1.2.4.2 The QCP shall include quarterly services and inspections of waste generation and accumulation areas and being vigilant of all other potential management practices at VAIHCS to ensure environmental compliance with regulatory requirements associated with Hazardous and Non-Hazardous Waste. The QCP shall include operation-specific spill prevention and control procedures and manage all containers in accordance with the applicable EPA and Department of Transportation (DOT) regulations.

1.3 PERIOD OF PERFORMANCE

1.3.1 The period of performance of this contract shall be October 1, 2020 to September 30, 2025. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The period of performance reads as follows:

Base Year: October 1, 2020 – September 30, 2021 Option Year I: October 1, 2021 – September 30, 2022 Option Year II: October 1, 2022 – September 30, 2023 Option Year III: October 1, 2023 – September 30, 2024 Option Year IV: October 1, 2024 – September 30, 2025

1.3.2 This contract shall consist of a base year and 4 option years.

1.4 PERFORMANCE REQUIREMENTS

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) as outlined in Part 7 of this PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance requirements. It defines how the performance requirements shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5 RECOGNIZED HOLIDAYS

Contractor is not required to perform services on any holidays identified by the President of the United States and the following holidays:

· New Year’s Day

· Labor Day

· Martin Luther King Jr.’s Birthday

· Columbus Day

· President’s Day

· Veteran’s Day

· Memorial Day

· Thanksgiving Day

· Independence Day

· Christmas Day

1.6 HOURS OF OPERATION

The Contractor is responsible for conducting business, between the hours of 8:30AM and 4:30PM Local Time Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7 PLACE OF PERFORMANCE

The work to be performed under this contract shall be performed as requested by the COR at the following government facility (Facility):

VA Illiana Health Care System 1900 East Main Street Danville, IL 61832-5100

1.8 TYPE OF CONTRACT

The government shall award an Indefinite Delivery Requirements Contract (IDRC).

1.9 SPECIAL REQUIREMENTS

1.9.1 Establishment: The Contractor shall have an established business, with an office and full-time staff. The staff includes a "fully qualified" employee and a "fully qualified" alternate who shall serve as the backup.

1.9.2 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance. The Contractor and the Facility agree that if the contractor requires access to sensitive areas, then the contractor agrees to safeguard these materials, so they are not used against the Government. The Contractor additionally agrees that if they fail to demonstrate this continued trust that they may be subject to a background investigation based on standard found in VA Directive 0710.

1.9.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9.4 Training and Competency: The Contractor shall be responsible to ensure Contractor employees providing work service on this contract are fully trained and completely competent to perform the required work. The Contractor shall ensure appropriate personnel are trained in RCRA regulated waste as required by Federal, State, interstate, and local regulations. The Contractor shall provide copies of certifications and training records to VAIHCS for the record. The Contractor shall be responsible for maintaining training requirements as necessary.

1.9.4.1 "Fully Qualified" is based upon training and on experience in the field. For training, the employee(s) have successfully completed a formalized training program, for the services identified in the description of services that meets the requirements of applicable regulations. For field experience, the Contractor’s Hazardous Material Handler shall have a minimum of two years of experience in respect to hazardous waste disposal services. Qualifications shall be provided in accordance with Part 6 of this PWS.

1.9.4.2 The Contractor shall be authorized to perform the hazardous material removal and disposal services. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials for each type of hazardous material required to be removed and disposed of from VAIHCS. Written assurance shall be submitted with the Contractors QCP. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing any VA. The CO specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VA facility.

1.9.4.3 All personnel working on VA property are required to complete VA Privacy Training and comply with VA Handbook 6500.6, Appendix C. The COR must keep records of completion.

1.9.5 Subcontractors: If the Subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in Subcontractor(s) to the CO for approval/disapproval.

1.9.6 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager, Hazardous Material Handler(s), Driver(s), and Treatment and Disposal Facility Managers.

1.9.6.1 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Manager is absent shall be designated in writing to the CO. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.9.6.2 The COR shall be identified by separate letter. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies: coordinate availability of government furnished property: and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.9.6.3 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall not be required to obtain and wear a VA badge in the performance of this service; however, they should wear and display any forms of ID provided by their employer.

1.9.7 Travel: All Travel and transportation costs are to be included in the unit costs for hazardous waste removal services. Travel outside of the confines of this contract are not approved for payment. No Other Direct Cost (ODC) are approved, unit costs to include travel, reproduction, and shipping expenses associated with training activities and visits to contractor facilities.

1.9.8 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.10 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO shall apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

PART 2

DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS

2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.6 HAZARDOUS WASTE. Categories of Hazardous Material/Waste(s) are identified in compliance with 40 CFR Part 261.

2.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.13 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.14 WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Services: Not applicable. Contractor shall not require use of Government services to fulfill the requirements of this contract.

3.2 Facilities: The Government shall provide access to the pickup and delivery points located at VAIHCS.

3.3 Utilities: Not applicable. Contractor shall not require use of Government utilities to fulfill the requirements of this contract.

3.4 Equipment: Not applicable. Contractor shall not require use of Government equipment to fulfill the requirements of this contract.

3.5 Materials: Government shall provide spill response materials for VAIHCS waste areas. No other containers or packaging materials shall be provided. Contractor shall not require use of Government materials to fulfill the requirements of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities personnel, equipment, tools, materials, vehicles, supervision, and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall provide all other items and services necessary to perform Hazardous and Non-Hazardous Waste Services at VAIHCS.

The Contractor shall contract only with licensed waste haulers and transfer regulated wastes only to an approved facility authorized to accept, recycle, treat, store, or dispose the specific wastes being shipped offsite.

4.2 Materials: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, containers, supervision, and other items and non-personal services necessary to perform Hazardous/Non-Hazardous Waste Pick-Up and Disposal Service for VAIHCS as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall secure all ancillary materials, supplies and shipping/packaging containers not supplied by the Government.

4.3 Equipment: The Contractor shall furnish all tools and equipment necessary to properly perform the work defined in the contract. The Contractor shall secure all ancillary tools and equipment. The Contractor shall provide all licensed and required vehicles. All vehicles to be used under this contract shall be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles shall be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicle efficiency is solely the responsibility of Contractor, and Contractor shall not be relieved of his contract responsibilities due to vehicle breakdown or failure of vehicles to operate.

PART 5

SPECIFIC TASKS

5.0 SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide services for Hazardous/Non-Hazardous waste removal from VAIHCS as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall provide all management, tools, supplies, equipment, labor and obtain applicable licenses and permits necessary to ensure packaging, transportation, disposal and manifesting services are performed for the Facility in accordance with applicable standards and regulations. Hazardous waste services are be performed in such a manner as to be least disruptive to Facility operations. The Contractor shall perform to the standards in this contract.

The Contractor shall consider the special treatment of hazardous waste, as well as the environmental implications related to the management of this waste including personal protective equipment (PPE).

5.2 Hazardous Material/Waste Services: Hazardous waste services include inventorying, assigning waste codes, packaging, labeling, manifesting, transportation, and proper disposal of hazardous wastes generated at the Facility. Contractor shall have the resources and technical capability of classifying and identifying all waste streams generated at the facility. Facility and COR shall not be responsible for classifying waste or assigning waste codes as needed for transportation and disposal.

5.3 Quantities: Schedules shall vary, and the Facility makes no guarantee that a pickup shall contain or be limited to the estimated amounts.

5.4 Reporting Requirements: The Contractor shall be required to report to the VA Police Service (Bldg. 102) to log in during normal working hours as well as after normal working hours. This check-in is mandatory. VA Police Service will issue a badge that will expire after 12 hours. The Contractor is now cleared to report to the Safety Office, Environmental and Safety Service, building 102, Room 135-J to log in during normal working hours. This check-in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report. The Contractor shall return to the same service and building to submit the field service report to the COR for signature during normal working hours or leave the service ticket in building 102, Room 135-J, after hours.

5.5 Routine Pickup Schedule: Routine hazardous waste pickups shall occur at VAIHCS on a quarterly basis or a minimum of 4 times per year. The Contractor shall coordinate the routine pickup with the COR. At least one (1) weeks’ notice shall be given for any rescheduled pickup and pickups are to be rescheduled within 2 weeks of the routinely scheduled pickup. The Contractor shall coordinate and schedule the routine pickup with the COR. COR’s approval of the date and estimated arrival time shall be obtained a minimum of 1 week in advance of the event.

5.6 Routine Waste Disposal Location(s): For routine pickups, the Contractor shall pickup hazardous material from the central accumulation area at 1900 East Main Street, Danville IL 61832. Contractor shall be responsible for providing the transport equipment, supplies and labor necessary to move wastes to the Contractors vehicle. COR may request Contractor to pick up materials from other satellite accumulation areas (SAAs) during routine and non-routine events if it is impracticable to move the materials to the Central Accumulation Area (CAA).

5.7 Procedures for Providing Routine Service: To the best of his/her ability the COR shall provide the Contractor with a list of items or inventory of waste to be removed from the CAA prior to the scheduled pickup event. Contractor shall have the appropriate vehicle, equipment, packaging, and labels to remove all the waste located in the CAA at the time of the pickup. If desired, Contractor may perform independent waste inventory or confirm this inventory prior to the scheduled pickup date.

5.8 Non-Routine Events: Non-routine events may include scheduled or non- scheduled pickup events. Events may include, but not be limited to, pharmacy and laboratory cleanouts, pickups at SAAs, or emergency services in the event of a spill or disaster.

5.8.1 If it is illegal, unsafe, or impracticable to move select materials from a SAA to the Facility’s CAA the COR may…