36C25220Q0420-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-12-2020 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25220Q0420 04-15-2020

X X X 5/20/2020 at 9:00 a.m. local time x Reference Solicitation 36C25220Q0420 for Regulated Medical Waste Services at Edward Hines Jr VA Hospital and associated Community-Based Outpatient Clinics in and around Hines, Illinois. The purpose of this Amendment is to provide answers to timely presented questions regarding the Solicitation and to provide an updated B.2 Price/Cost Schedule.

See Continuation Page. The deadline for submission of quotes IS extended to May 20, 2020 at 9:00 a.m. local time.

End of Am endment.

SOLICITATION 36C25220Q0420

Vendor Questions & Answers Q1: Is the VA able to provide the total number of containers by size for the facility ex. 2gl, 4gl, 8gl and 17gl?

A1: Due to the size of the campus, we are unable to provide an accurate total number of containers.

Pricing should be based upon per pounds removal, per the Schedule at B.2.

Q2: Is it the intention of the VA to put reusable sharps containers at the Community-Based Outpatient Clinics (CBOCs)?

A2: Some CBOC have disposal and some have non- disposal sharps containers and all 6 CBOCs have step on boxes in their blood labs.

Q3: Page 10 #8 it states the following:

0. The contractor is required to have, at a minimum, one (1) employee to change out reusable Sharps containers at least once a week from Hines VA Hospital campus soiled mat cage. May require up to one additional day of service (to be determined by the COR).

However, there are 2080 hours per year on the solicitation which equates to 40 hours per week. Does the VA want the sharps technician there Monday thru Friday 40 hours per week?

Also, on page 7 it says you do want a full-time employee. These two are contradicting of each other so please confirm whether or not you want the full-time employee.

A3: The contractor is required to have one full time employee for 8hrs a day Mon - Fri 6am- 2:3pm

Q4: “Contractor shall process the medical waste with microwave-grinder treatment equipment. If another method of medical waste destruction/disposal is contemplated, it must be meet all Federal EAP, state and local requirements.” Is autoclave an acceptable method of destruction?

A4: No, not at the Hines campus.

Q5: Untreated medical waste cannot be disposed of into any landfill. Untreated Potentially Infectious Medical Waste (PIMW) is banned from all landfills in Illinois. Once PIMW has been properly treated to eliminate its infectious potential, it is no longer PIMW (except in the case of sharps) and may be disposed of into any landfill permitted by the Illinois EPA to accept municipal waste. For sharps, both the infectious nature must be eliminated and the sharps must be rendered unrecognizable.

If treating and disposing outside of the state of Illinois, can this be done by autoclaving as long as it complies with the state law in our area?

A5: Provided it meets all federal, state and local requirements where it is done, yes.

Q6: “Contractor’s transport vehicle must be appropriately labeled with universal biohazard symbol, refrigerated or otherwise treated in order to prevent noxious fumes from entering the buildings, and locked when the driver is not in attendance.” What kind of alternatives would be acceptable?

A6: The trailer may be left by a loading dock for a week, as it gets filled daily by the contractor employee. Wednesday night the full trailer is picked up and Thursday morning a new trailer with clean nettle boxes is dropped off.

Q8: What is the current length of the trailer being utilized? Is it refrigerated? Is it permanently stationed at a dock?

A8: 53 feet, not refrigerated, yes, permanently stationed

Q9: What are the sizes and quantities to be installed of the Pathological and Chemotherapy Waste containers needed for removal and disposal? If any are 8, 17, or 40 gallon sizes, do they require a standard dolly or foot pedal dolly?

A9: Due to the size of the campus, we are unable to provide an accurate total number of containers.

Pricing should be based upon per pounds removal, per the Schedule at B.2. Some require a standard dolly and others require a foot pedal dolly.

Q10: What are the required total quantities to be installed of 2-gallon reusable sharps containers needed for Hines VA Campus and 6 associated CBOCs?

A10: Approximately 60 at Hines, approximately 10-20 per CBOC per month

Q11: What are the required total quantities to be installed of 3-gallon reusable sharps containers needed for Hines VA Campus and 6 associated CBOCs?

A11: We do not use 3-gallon

Q13: What are the required total quantities to be installed of 8-gallon reusable sharps containers and floor dollies needed for the Hines VA Campus and 6 associated CBOCs?

A13: Approximately 30-60 per week at Hines and none at the CBOC

Q14: What are the required total quantities to be installed of 17-gallon reusable sharps containers and floor dollies needed for the Hines VA Campus and 6 associated CBOCs?

A14: Approximately 12-24 per week with dollies at Hines and 10 per week at each CBOC

Q15: Is the Hines VA Hospital Campus soiled mat cage on the same floor level as the loading dock where the biohazardous trailer is parked? What is the distance to transport from soiled mat cage to biohazardous trailer?

A15: No, it is approximately three buildings away, exact distance is not known

Q16: How many 40-gallon reusable RMW totes are required to be onsite? What is the container quantities disposed of each month for the past 12 months?

A16: Due to the size of the campus, we are unable to provide an accurate total number of containers.

Pricing should be based upon per pounds removal, per the Schedule at B.2. The estimated quantities for the Schedule at B.2 are based upon historical disposal.

Q17: How many 40-gallon reusable chemo totes are required to be onsite and what is the container quantities disposed of each month for the past 12 months?

A17: Chemo containers are provided by our Logistics and Pharmacy department. Due to the size of the campus, we are unable to provide an accurate total number of containers. Pricing should be based upon per pounds removal, per the Schedule at B.2. The estimated quantities for the Schedule at B.2 are based upon historical disposal.

**Please note that the B.2 Price/Cost Schedule has been amended to include a line item for Category A waste, such as Ebola. Please review the change to B.2 Schedule, which supersedes the B.2 Price/Cost Schedule in the original Solicitation Document.

B.2 PRICE/COST SCHEDULE

Base Period: 7/1/2020 – 9/30/2020

*All quantities herein are estimates and invoicing shall be based upon actual quantities Total Estimated Base Year Price: $

Option Year One: 10/1/2020 – 9/30/2021

Total Estimated Option Year One Price: $

Option Year Two: 10/1/2021 – 9/30/2022

Total Estimated Option Year Two Price: $

Option Year Three: 10/1/2022 – 9/30/2023

Total Estimated Option Year Three Price: $

Option Year Four: 10/1/2023 – 9/30/2024

Total Estimated Option Year Four Price: $ Total Base Period Plus All Option Years Price: $