36C25220Q0321-001.docx

36C25220Q0321

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6.

SOLICITATION ISSUE DATE

a. NAME

b. E-MAIL ADDRESS

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS AC

CEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23,

24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

578-20-3-6121-0006 36C25220Q0321 03-11-2020 Rob Knight Robert.Knight1@va.gov 03-20-2020 11:59 pm 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 561621 $22 Million N/A N/A X 36C252 Department of Veterans Affairs Edward Hines, Jr. VA Hospital 5000 South 5th Avenue Hines, IL 60141-5000 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 Fire Alarm System Inspection, Testing, and Preventative Maintenance Services for the Hines VA Hospital and Joliet Outpatient Clinic The Service Contract Labor Standards Act, 41 U.S.C. Chapter 67, applies to this contract. See Section D for the applicable Department of Labor Wage Determination.

100% SDVOSB set-aside See Sections B.2 and B.3 for specific requirements 578-3600162-6121-854100-2543 010050190 X X X Ashley Johnson Page 1 of

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip)

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM – SYSTEM FOR AWARD

3. INVOICES: Invoices shall be submitted in arrears:

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

0. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

0. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

0. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge. to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

0. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. INVOICES:

a. Payments shall be made upon receipt of a properly prepared invoice.

b. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

d. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

e. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO OFFERORS

This requirement has been set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs), under the Veterans First Contracting Program (VFCP), pursuant to VAAR 819.7001 et seq. Eligibility and program requirements are set forth as follows:

VAAR 819.7003 Eligibility.

(b) At the time of submission of offers/quotes, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB . . . eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) SDVOSB . . . listed as verified in VIP database at: https://www.vip.vetbiz.va.gov.

(e) A contract awarded under this subpart is subject to the SBA limitations on subcontracting requirements in 13 C.F.R. § 125.6, provided that only VIP-listed SDVOSBs are considered eligible and/or “similarly situated” under an SDVOSB sole source or set-aside. . . . [T]he limitations on subcontracting requirements apply to all SDVOSB . . . set-aside and sole source contracts. (Emphasis added.)

13 C.F.R. § 125.6 What are the prime contractor’s limitations on subcontracting?

(a) General. In order to be awarded a full or partial small business set-aside contract . . . a small business concern must agree that:

(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. (Emphasis added.)

(h) Penalties. Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. § 645(d), except that a fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party’s failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 C.F.R. § 9.406-2(b)(1)(i)). (Emphasis added.)

15 U.S.C. § 645 Offenses and Penalties.

(d)(2) Any person who violates paragraph (1) shall –

(A) be punished by a fine . . . or by imprisonment for not more than 10 years, or both;

(B) be subject to the administrative remedies prescribed by the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. §§ 3801-3812);

(C) be subject to suspension and debarment as specified in subpart 9.4 of Title 48, Code of Federal Regulations (or any successor regulation); and

(D) be ineligible for participation in any program or activity conducted under this authority of this chapter or the Small Business Investment Act of 1958 (15 U.S.C. § 661 et seq.) for a period not to exceed 3 years. (Emphasis added.)

TIMELINE:

· Solicitation Posted: Wednesday, March 11, 2020.

· Site Visit Reservation Due: Friday, March 13, 2020, at noon local time.

· Site Visit: Monday, March 16, 2020, at 10:00 a.m. local time.

· Questions Due: Tuesday, March 17, 2020, by 5:00 p.m. local time.

· Answers Posted via Amendment: Wednesday, March 18, 2020, by 5:00 p.m. local time.

· Solicitation Closes/Quotes Due: Friday, March 20, 2020, at 11:59 p.m. local time.

SITE VISIT: Participation in the Site Visit is highly recommended. A reservation for the Site Visit shall be made with the Contracting Officer’s Representative, Mike McCrary, at Mike.McCrary@va.gov. In confirming a reservation, the COR will state where the Site Visit sign-in will occur. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SUBMITTAL OF QUESTIONS/QUOTES: Offerors shall submit their questions or quote(s) by e-mail to Rob Knight, Contract Specialist at Robert.Knight1@va.gov.

Offerors are solely responsible for ensuring that their questions/quotes are received on time.

Late submissions are subject to the terms of FAR 52.212-1(f).

Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation including attachments of seven (7) megabytes. Offerors submitting responses via email which exceed seven (7) megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven (7) megabytes.

REQUIRED DOCUMENTATION: Quotes must include the following information to be evaluated for contract award. Incomplete quotes shall be considered non-conforming and will not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Compliance with VAAR 819.7003: Any business submitting a quote shall certify that it meets the eligibility requirements set forth in VAAR 819.7003. That business shall further certify that it will comply with the limits on subcontracting set forth in 13 C.F.R. § 125.6. Any business found in violation of any of these requirements, including its principals, shall be subject to the penalties set forth above.

(2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

a. Complete SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

b. Fill in SF 1449: Blocks 17a, 30a, 30b, and 30c on Page 1

c. Fill in 1(a) on Page 2.

d. Fill in Price/Cost Schedule.

(3) Technical Compliance: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as detailed in Section B.2 – Statement of Work.

(4) Documentation:

a. Service Technician Licensure/Certification: Submit a copy of each service technician’s National Institute for Certification in Engineering Technologies (“NICET”) certification that will be working under this Contract, per Paragraph 2.A of Section B.2 – Statement of Work.

b. Testing Instrument Calibration Certification: Submit a copy of each testing instrument’s calibration certification that will be used to fulfill the terms of this Contract, per Paragraph 2.B of Section B.2 – Statement of Work.

(5) Prior Experience: Submit information, if any, of contracts providing Fire Alarm System Inspection, Testing, and Preventative Maintenance Services to facilities of a similar size to the Hines VA Hospital. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(6) Representations & Certifications: Verification that all required representations and certifications are complete/current, in accordance with:

a. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment; and

b. FAR 52.212-3 Offeror Representations and Certifications – Commercial Items.

A signed, dated, and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION: LATE Submissions, Modifications, and Withdrawals: See provision FAR 52.212-1. All offers are subject to all terms and conditions of this solicitation.

AUTHORITY

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13. FAR Part 14 and 15 will not be used. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider and make award to a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation approach used pursuant to FAR 13.106-2(b)(3) is detailed in FAR 52.212-2(c), below.

SECURITY AND PRIVACY CONTROL

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security Program.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at 202-461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at 304-262-7733.

SPECIAL NOTES

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

[Rest of Page Intentionally Left Blank]

B.2 STATEMENT OF WORK

FIRE ALARM SYSTEM INSPECTION, TESTING, AND PREVENTATIVE MAINTENANCE

1. DESCRIPTION OF SERVICES: The purpose of this Contract is to provide for the inspection and annual preventative maintenance of all existing equipment and devices of the station-wide fire alarm system and the station-wide tornado/disaster/computer failure/all-clear alarm system (collectively “Equipment”) of the Edward Hines, Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois 60141, and the Joliet Outpatient Clinic, 1201 Eagle Street, Joliet, Illinois 60432.

2. GENERAL REQUIREMENTS

A. Service Technicians. All work under this Contract shall be performed by service technicians who are: properly licensed and certified for the Equipment they are inspecting, maintaining, and/or repairing in accordance with National Institute for Certification in Engineering Technologies (“NICET”) requirements/standards as applicable; and fully trained and experienced in the inspection, maintenance, and/or repair of the exact types and manufacture of the Equipment specified in this Contract.

B. Testing Instruments. Prior to beginning work under this Contract, the Contractor shall provide a copy of the current calibration certification for all testing instruments to be used under this Contract to the COR. This certification shall also be provided on a periodic basis when requested by the COR. Test instrument calibration shall be traceable to a national standard.

C. OEM Parts/Software. All preventative maintenance and repairs conducted under this Contract shall include both hardware and software replacement and/or upgrades, as applicable. All hardware maintenance shall use original equipment manufacturer (“OEM”) parts. All software maintenance/upgrades shall use OEM software.

D. Legal/Regulatory/Industry Standards & Compliance. All work under this contract shall be performed in full compliance with all applicable laws, regulations, codes, and industry standards including, but not limited to those promulgated by: the Occupational Safety and Health Administration (“OSHA”); the Environmental Protection Agency (“EPA”); the Department of Veterans Affairs (“VA”), the National Fire Protection Association (“NFPA”), and Underwriters Laboratories (“UL”). Certain sections of this Contract may reference specific requirements, which shall be considered cumulative to the requirements of this Paragraph.

E. Scheduling and Coordination with the COR. Prior to performing any work under the provisions of this contract, the Contractor shall schedule such work with the Contracting Officer’s Representative (“COR”), who will coordinate this work with the Hines Safety Section. On the day the work is to be performed, the Contractor shall report to the COR, or the COR’s designee, and state the type and location of work to be performed. The COR, or the COR’s designee, will typically accompany the Contractor to the job site.

F. Equipment Repair/Replacement.

1. Itemized Quote. When requested by the COR, the Contractor shall provide an itemized quote for all requested Equipment repair/replacement. No Equipment repair/replacement shall be performed under this Contract without the prior approval of the Contracting Officer via a bilateral modification of this Contract with a valid Purchase Order.

2. Scheduling: All Equipment repair/replacement shall be coordinated and scheduled by the COR. Work scheduled under this Paragraph shall typically be conducted during Business Days, as defined below. When, in the sole judgment of the COR, work under this Paragraph is of an emergency nature, the Contractor shall perform such work as soon as possible regardless of the day or time.

3. Reporting Requirements: At the completion of any Equipment repair/replacement under this Paragraph, the Contractor shall submit a report that includes, at minimum, the following information: date/times of service; name of Contractor; Contract Number; Purchase Order number; name of service technician(s) performing repair/replacement; identification of affected Equipment; detailed description of work performed; time spent on service call; and the price of the service call itemized by work performed.

G. Business Days. All work conducted under this Contract, except where specifically noted, shall be conducted on Business Days. A Business Day is defined as Monday through Friday, 8:00 a.m. – 4:00 p.m. local time, except for the following Federal Holidays:

1. New Year’s Day;

2. Martin Luther King, Jr. Birthday;

3. President’s Day (Washington’s Birthday);

4. Memorial Day;

5. Independence Day;

6. Labor Day;

7. Columbus Day;

8. Veterans Day;

9. Thanksgiving Day; and

10. Christmas Day.

H. Orientation for Contractor Personnel. The Contractor including its employees, agents, and subcontractors (collectively, “Contractor Personnel”), shall attend an orientation coordinated by the COR. Contractor Personnel shall not conduct any work on the Hines campus until successfully completing this orientation. Orientation topics include, but are not limited to:

1. Fire safety;

2. Safety;

3. Infection control;

4. Lock-out/Tag-out procedures;

5. Confined space entry; and

6. Disaster procedures.

3. INSPECTION, TESTING, AND PREVENTATIVE MAINTENANCE REQUIREMENTS

A. Fire Alarm Control Panels, Pull Stations, and Heat Detectors.

1. Frequency/Timing. The Contractor shall annually inspect, test, and conduct preventative maintenance of all fire alarm control panels (“Panels”), pull stations, and heat detectors. Inspection, testing, and preventative maintenance of Panels, pull stations, and heat detectors shall begin not earlier than June 1 and be completed not later than July 31 of each Contract year.

2. Legal/Regulatory Standards. NFPA 72 – National Fire Alarm and Signal Code is applicable to this section.

3. Reporting Requirements. Within ten (10) Business Days after completion of this annual inspection, testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results for each Panel, pull station, and heat detector, including: the Panel’s, pull station’s or heat detector’s location; the area served by that Panel, pull station, or heat detector; the date of inspection/testing/preventative maintenance of each Panel, pull station, or heat detector; whether the Panel, pull station, or heat detector passed inspection and testing; recommended corrective action(s) for each Panel, pull station, or heat detector that did not pass testing; any other deficiencies noted for each Panel, pull station, or heat detector with recommended corrective action(s); any parts or software that were replaced or upgraded as part of preventative maintenance; and the name of the service technician(s) performing the inspections, testing, and preventative maintenance.

B. Fire Suppression System Devices.

1. Frequency/Timing. The Contractor shall annually inspect, test, and conduct preventative maintenance of all fire suppression system devices (“Devices”). Inspection, testing, and preventative maintenance of all Devices shall begin not earlier than June 1 and be completed not later than July 31 of each Contract year.

2. Legal/Regulatory Standards. NFPA 25 – Standards for Inspection, Testing, and Maintenance of Water-based Fire Protection Systems is applicable to this section.

3. Reporting Requirements. Within ten (10) Business Days after completion of this annual inspection, testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results for each Device, including: the Device’s location; the area served by that Device; the date of inspection/testing/preventative maintenance of each Device; whether the Device passed inspection and testing; recommended corrective action(s) for each Device that did not pass testing; any other deficiencies noted for each Device with recommended corrective action(s); any parts or software that were replaced or upgraded as part of preventative maintenance; and the name of the service technician(s) performing the inspections, testing, and preventative maintenance.

C. Water Flow Switches and Tamper Switches.

1. Frequency/Timing. The Contractor shall semiannually inspect, test, and conduct preventative maintenance of all water flow switches and tamper switches. The first inspection, testing, and preventative maintenance shall begin not earlier than January 1 and be completed not later than January 31 of each Contract year; the second inspection, testing, and preventative maintenance shall begin not earlier than July 1 and be completed not later than July 31 of each Contract year.

2. Legal/Regulatory Standards. NFPA 25 – Standards for Inspection, Testing, and Maintenance of Water-based Fire Protection Systems is applicable to this section.

3. Reporting Requirements. Within ten (10) Business Days after completion of each semiannual water flow switches and tamper switches inspection, testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results of for each water flow switch and tamper switch, including: the location of the water flow switch or tamper switch; the date of inspection/testing; whether the water flow switch or tamper switch passed or failed testing; recommended corrective action(s) for each water flow switch or tamper switch that did not pass testing; any other deficiencies noted for each water flow switch or tamper switch with recommended corrective action(s); any parts that were replaced or upgraded as part of preventative maintenance, and the name of the service technician(s) performing the inspections, testing, and preventative maintenance.

D. Smoke Detectors.

1. Frequency/Timing. The Contractor shall annually inspect, perform sensitivity testing, clean, and conduct preventative maintenance of all smoke detectors. Inspection, sensitivity testing, cleaning, and preventative maintenance shall begin not earlier than January 1 and be completed not later than March 31 of each Contract year.

2. Cleaning Standards. Cleaning shall include disassembly and reassembly of each detector down to the smoke chamber and will be accomplished using a soft cloth, lint brush and/or electrostatic vacuum cleaner.

3. Reporting Requirements. Within ten (10) Business Days after completion of this annual inspection, sensitivity testing, cleaning, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results for each smoke detector, including: the location of each smoke detector tested; the date of each test; the type of test instrument used; the date the test instrument was last calibrated; whether the smoke detector passed or failed the test; recommended corrective action(s) for each smoke detector that did not pass testing; any other deficiencies noted for each smoke detector with recommended corrective action(s); any parts or software that were replaced or upgraded as part of preventative maintenance; and the name of the service technician(s) performing the inspections, sensitivity testing, cleaning, and preventative maintenance.

4. Repairs. Defective/inoperable smoke detectors will be removed by Hines Safety Section personnel and stored in Building 2, for collection by the contractor twice per month. The contractor will repair/replace the detectors at no additional cost to the Government and return the repaired/replaced units to the Safety Section within two weeks of pick-up of the defective/inoperable smoke detectors. Unrepairable smoke detectors shall be replaced by the Contractor at no additional cost to the Government.

E. Fire Hydrants.

1. Frequency/Timing. The Contractor shall annually inspect, flush, lubricate, flow test, and conduct preventative maintenance of all fire hydrants. Inspection, flushing, lubrication, flow testing, and preventative maintenance shall begin not earlier than June 1 and be completed not later than June 30 of each Contract year.

2. Legal/Regulatory Standards. NFPA 25 – Standards for Inspection, Testing, and Maintenance of Water-based Fire Protection Systems and NFPA 291 – Recommended Practice for Fire Flow Testing and Marking of Hydrants are applicable to this section.

3. Reporting Requirements. Within ten (10) Business Days after completion of this annual inspection, flushing, lubrication, flow testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results for each fire hydrant, including: the location of each fire hydrant; the date of inspection/testing; whether the fire hydrant passed or failed testing; recommended corrective action(s) for each fire hydrant that did not pass testing; any other deficiencies noted for each fire hydrant with recommended corrective action(s); any parts that were replaced or upgraded as part of preventative maintenance; and the name of the service technician(s) performing the inspections, lubrication, flow testing, and preventative maintenance.

F. Fire Pumps & Jockey Pumps.

1. Frequency/Timing. The Contractor shall annually inspect, full flow test, and conduct preventative maintenance of the low zone and high zone fire pumps located in Building 200, Room C017, between 7:30 a.m. and noon on a Saturday during May of each Contract year.

2. Legal/Regulatory Standards. NFPA 25 – Standards for Inspection, Testing, and Maintenance of Water-based Fire Protection Systems are applicable to this section.

3. Reporting Requirements. Within ten (10) Business Days after completion of this annual inspection, full flow testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results for each low zone and high zone fire pump, including: the location of each fire pumps; the date of inspection/testing; whether the fire pump passed or failed testing; recommended corrective action(s) for each fire pump that did not pass testing; any other deficiencies noted for each fire pump with recommended corrective action(s); any parts that were replaced or upgraded as part of preventative maintenance; and the name of the service technician(s) performing the inspections, full flow testing, and preventative maintenance.

G. Fire Sprinkler Systems.

1. Frequency/Timing. The Contractor shall quarterly inspect, test, and conduct preventative maintenance of all fire sprinkler system devices, including the: dry pipe risers; dry pipe sprinklers; wet pipe sprinklers; all additional risers; PIV control valves; sprinkler pressure switches, and exterior fire department connections (collectively, “Sprinkler Equipment”). Each quarterly inspection shall begin not earlier than: October 1; January 1; April 1; and July 1, and conclude not later than the end of each respective month: October 31; January 31; April 30; and July 31 of each Contract year.

2. Legal/Regulatory Standards. NFPA 25 – Standards for Inspection, Testing, and Maintenance of Water-based Fire Protection Systems are applicable to this section.

3. Reporting Requirements. Within ten (10) Business Days after completion of each quarterly Sprinkler Equipment inspection, testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results of for all Sprinkler Equipment, including: the location of the Sprinkler Equipment; the date of inspection/testing; whether the Sprinkler Equipment passed or failed testing; recommended corrective action(s) for any Sprinkler Equipment that did not pass testing; any other deficiencies noted for the Sprinkler Equipment with recommended corrective action(s); any parts that were replaced or upgraded as part of preventative maintenance, and the name of the service technician(s) performing the inspections, testing, and preventative maintenance.

H. Automatic Kitchen Fire Suppression Systems.

1. Frequency/Timing. The Contractor shall semiannually inspect, test, and conduct preventative maintenance of all automatic kitchen fire suppression systems in Buildings 200, 217, and 45. The first inspection, testing, and preventative maintenance shall begin not earlier than March 1 and be completed not later than March 31 of each Contract year; the second inspection, testing, and preventative maintenance shall begin not earlier than September 1 and be completed not later than September 30 of each Contract year.

2. Reporting Requirements. Within ten (10) Business Days after completion of each semiannual automatic kitchen fire suppression systems inspection, testing, and preventative maintenance, the Contractor shall provide the COR with a written report detailing the results of for each kitchen fire suppression system, including: the location of the kitchen fire suppression system; the date of inspection/testing; whether the kitchen fire suppression system passed or failed testing; recommended corrective action(s) for each kitchen fire suppression system that did not pass testing; any other deficiencies noted for each kitchen fire suppression system with recommended corrective action(s); any parts or software that were replaced or upgraded as part of preventative maintenance, and the name of the service technician(s) performing the inspections, testing, and preventative maintenance.

4. ON-SITE WORK REQUIREMENTS

During any site visit under the terms of this Contract, Contractor Personnel shall comply with all VA policies. Compliance with VA policies is mandatory. Failure to comply with VA policies may be a violation of Federal law and may result in charge(s) answerable in the United States District Court. Specific policies include, but are not limited to:

A. Facility Check-in Requirements: The Contractor shall check-in with that facility’s respective Facilities Management Office. This check-in is mandatory. As each facility within VISN 12 has visitor requirements specific to that location, the Contractor shall comply with all local rules particular to that facility.

B. Compliance with General Safety Regulations: The Contractor shall comply with all OSHA, State, County, and Municipal Safety and Occupational Health Standards and any other related laws, rules, and regulations.

C. Identification: The Contractor shall obtain proper identification from the VA Police prior to performing any work on any VA facility. The Contractor shall provide two (2) forms of identification and be accompanied by the COR to obtain identification, in accordance with each facility’s visitor requirements.

D. Parking: The Contractor shall park in the appropriately designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or reimburse the cost of parking violations.

E. Non-smoking Policy: Effective January 1, 2019, smoking is prohibited at all VA facilities, to include all outdoor areas.

F. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property.

G. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its employees and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

5. DEVICE LIST: The type, location, and approximate number of fire alarm system and fire suppression system Devices within the scope of this Contract are listed below. The absence or omission of an existing Device does not relieve the Contractor of responsibility for inspecting, testing, repairing, servicing, and maintaining that Device in accordance with the requirements of this Statement of Work. The Contractor has the additional responsibility of reporting any such omission to the COR as soon as practicable.

BUILDING 1, SECTION A:

BUILDING 1, SECTION B:

BUILDING 1, SECTION C:

BUILDING 1, SECTION D:

BUILDING 1, SECTION E:

BUILDING 1, SECTION F: The tornado/disaster/computer failure/all-clear alarm system Control Center is located in this area.

BUILDING 1, SECTION G:

BUILDING 2:

BUILDING 3:

BUILDING 4:

BUILDING 5:

BUILDING 7:

BUILDING 8:

BUILDING 9:

BUILDING 12:

BUILDING 13:

BUILDING 14:

BUILDING 16:

BUILDING 17:

BUILDING 18:

BUILDING 20:

BUILDING 21:

BUILDING 33:

BUILDING 37:

BUILDING 45:

BUILDING 48:

BUILDING 53:

BUILDING 100:

BUILDING 113:

BUILDING 128:

Conventional Fire Alarm Control Panel (Hardware Fire Alarm Panel)

BUILDING 200:

BUILDING 202:

BUILDING 215:

BUILDING 217:

BUILDING 218:

BUILDING 220:

BUILDING 221:

BUILDING 222:

Simplex Fire Alarm Control Panel, Serial Number 192196LM, Equipment Number 4020-8001

BUILDING 223:

BUILDING 224:

BUILDING 225:

BUILDING 226:

BUILDING 227:

BUILDING 228:

BUILDING 229:

BUILDING 230:

RONALD MCDONALD HOUSE:

FIRE HYDRANTS

BLDG NO. -

SECTION

HYDRANT NO.

LOCATION

1 - D

BETWEEN BUILDINGS 1 AND 2

1 – E

WEST SIDE NEAR BUILDING 230/MRI

1 - G

WEST SIDE NEAR BUILDING 220

KITCHEN HOODS

BLDG NO. -

SECTION

QUANTITY

LOCATION

JOLIET DEVICE LIST

BUILDING 1201 Eagle street Joliet, Illinois:

B.3 PRICE SCHEDULE

Base Year: April 1, 2020 – March 31, 2021

Option Year 1: April 1, 2021 – March 31, 2022

Option Year 2: April 1, 2022 – March 31, 2023

Option Year 3: April 1, 2023 – March 31, 2024

Option Year 4: April 1, 2024 – March 31, 2025

Total Contract Price: ______________

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable…